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Export to PDFUse Case - Want the Ability to Detect Suspicious File Access and Automate a Response?
| .png "('image9', 'Event')") | Event: John manages the legal team in an organization, and he wants to prevent access to restricted or sensitive files. John would like to be notified if designated documents whose sensitivity level is “High” in his team site are accessed from specific IP addresses, and he would like the access to be automatically restricted. He comes to you, the IT administrator, for assistance. |
| .png "('image10', 'Resolution')") | Resolution: You have an AvePoint EnPower account and already have permission to manage users in the Workflows module. You log into EnPower and create a dynamic workflow with the trigger event File access, and you configure the trigger scope as “Sensitivity level – Equals – High”, “Container – Matches any of these – Legal”, “Operator IP – Equals”, and specifies the IP address to block. You add the Send email to specified people action, specifying John as the recipient. Then you add the Remove access action and select Remove the user from SharePoint group. After saving and activating this workflow, John will receive email notifications sent by EnPower automatically if these files are accessed on his site. |
For more information on automatically managing users in Workflows, refer to Workflows.
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