#View and Manage Teams

EnPower enables you to view the detailed information of Teams in your organization as well as manage Teams’ settings.

To view the details of a Team, click the Team’s display name on the Teams page to go the Teams details page. Information and manageable settings are displayed in four tabs:

Refer to the following sections for the available management operations and the steps to manage them.

#Update Team Basics

1. Click the Team display name to enter the Team details page.

2. To edit the basics for the Team, stay at the Basics tab and click Edit on the upper-right. The editable fields will show:

   • Display name

   • Description

   • Privacy

   • Sensitivity

3. Click Save.

#Update Team Members

You can add Team members, assign Team owners, remove Team members or assign policies to members of the Team.

To add Team members, complete the following steps:

1. Click Add.

2. In the Add members panel, search for members by display name or username and select members to add. You can only add a maximum of 20 members at a time. The selected users appear below the Search members.

3. Select from Member and Owner for the users to add them as members or owners of the Team.

4. Click Save.

5. To remove Team members, complete the following steps:

6. Select the members you want to remove and click Remove.

7. In the Remove members window, click Delete.

8. To assign a member as an owner or remove an owner as a member, select Owner or Member from the dropdown list in the Role column. The role of the user in this Team will be updated.

9. To assign policies to a member, complete the following steps:

10. Click Policies in the Policies assigned column for the member. The Policies panel appears.

11. Select policies from each dropdown list for the member, including:

    • Meeting policy – Controls the features that are available to meeting participants for meetings that are scheduled by users in your organization.

    • Messaging policy – Controls which chat and channel messaging features are available to users in Microsoft Teams.

    • Live events policy – Controls who in your organization can hold live events and features that are available in the events they create.

    • App permission policy – Controls what apps are available to Microsoft Teams users in your organization.

    • App setup policy – Controls the installation and pin of apps in your organization and if users can upload custom apps to Teams.

    • Call park policy – Controls whether call park is enabled for the user.

    • Calling policy – Controls which calling and call forwarding features are available to users.

    • Caller ID policy – Controls whether to display an alternate phone number for Teams user in your organization or block the outbound phone number, an incoming number from being displayed, or set the Calling Party Name.

    • Teams policy – Controls what users in your organization can do in Teams and channels.

    • Update policy – Manages Teams and Office preview users who will see pre-release or preview features in the Teams app.

    • Emergency calling policy – Defines what happens when a Teams user in your organization makes an emergency call by setting who to notify and how they are notified.

    • Emergency call routing policy – Controls the emergency numbers and specify how emergency calls are routed.

    • Dial plan – Controls rules that translate dialed phone numbers by an individual user into an alternate format (typically E.164) for purposes of call authorization and voice routing

    • Voice routing policy – Manages containers for PSTN usage records.

    • Template policy – Controls which Team templates are shown or hidden to users.

12. Click Apply.

*Note: Due to API limitations, it may take a few hours for you to see the policy changes.

#Bulk Edit Team Ownership/Membership of an Individual Team

Apart from adding owners or members by searching and selecting them in the user list in EnPower, you can add, remove, or replace the owners or members of a Team in bulk by importing a pre-configured CSV file.

To operate a bulk operation, complete the following steps:

1. In Team details > Members tab, click Bulk operations on the ribbon and select the operation to take, you can select Bulk add, Bulk replace, or Bulk remove.

2. In the bulk operation panel, click template to download the template to your local device.

3. After finishing editing the template, upload the file.

4. Click Apply. The process will start to validate the file and update the Team.

#Bulk Edit Team Ownership/Membership of Multiple Teams

To add, remove, or replace the owners or members in multiple Teams in bulk by importing a pre-configured CSV file, complete the following steps:

1. On the Teams page, select the Teams to edit in bulk and click Bulk edit on the ribbon.

2. In the Bulk edit panel, click Owners or Members in the left pane,

3. In the right pane, select Import users to add, Import users to replace with, or Import users to remove in the Bulk operation dropdown list.

4. Click template to download the template to your local device.

5. After finishing editing the template, upload the file.

6. Click Update. After finishing all your bulk edits, click Save.

#Create and Manage Team Channels

To create and manage channels in a Team, refer to the sections below.

#Create or Delete Team Channels

For Team management, in the Channels tab, you can create channels, delete channels, and update channel information and settings.

To create a channel, complete the following steps.

1. Click Create.

2. In the Create a channel panel, complete the channel information and setting, including:

   • Name – Enter the name for the channel.

   • Description – Enter an optional description for the channel.

   • Type – Select a type for the channel from Standard and Private.

     • Standard channel is accessible to everyone on the Team.

     • Private channel is accessible only to a group of people within the Team. If you select Private, the Channel owner setting appears for you to select the channel owner.

3. Click Apply.

4. To delete channels, complete the following steps:

5. Select the channels you want to delete and click Delete.

6. In the Delete channels window, click Delete.

*Note: You can only delete channels in active Teams, and you cannot delete the General channel in a Team.

#Update Channels

1. To edit a channel’s basic information, complete the following steps:

2. Select the channel you want to edit, then click Edit.

3. In the Edit channel panel, update the Name or Description for the channel.

4. Click Apply.

*Note: You can only edit channels in active Teams, and you cannot edit the General channel in a Team.

#Manage Channel Membership

1. To edit a private channel, click the channel name to enter the Channel details page. You can then add members to this channel or remove channel members.

2. To add members to this channel, complete the following steps:

3. Click Add to add members to the channel.

4. Search for and select the users you want to add to the channel.

5. Select Member or Owner from the dropdown list for each user.

6. Click Save.

7. To remove members from this channel, complete the following steps:

8. Select the members you want to delete and click Remove. The Remove members confirmation window appears.

9. Click Delete.

10. *Note: You only remove members from private channels, and you cannot remove a channel owner.

#Archive or Unarchive Teams

After the end of a project, you can archive the related Team. When you archive a Team, the activity for that Team ceases, and private channels in the Teams and the associated site collections will also be archived. However, you can still add or remove members and update roles for the Team, and you can still view the Team activity, private channels, and chats.

To archive or unarchive a Team in EnPower, complete the following steps:

1. On the Teams page, select the Teams you want to update.

2. Click Archive or Unarchive. If you cannot see the action on the ribbon, click the to expand the action list.

3. If you are archiving the Teams, select Make the SharePoint site read-only for Team members in the confirmation window if it is needed, and then click Archive to save the updates.

4. If you are unarchiving the Teams, the Teams will be unarchived upon clicking Unarchive.

*Note: You can only archive active Teams and unarchive the archived Teams. You can filter Teams in the specific status with the table filter.

#Download Permission Report

You can download the permission reports for the Teams to view the permissions for Teams objects.

*Note: You must have a subscription to AvePoint Insights to download the permission reports. If you would like to subscribe to Insights, contact your AvePoint account manager. For more information on Insights, see the .

To download permission reports, complete the following steps:

1. On the Teams page, select the Teams you want to download the permission reports.

2. Click Download permission report. If you cannot see the action on the ribbon, click the to expand the action list.

3. The process will start to export the report. To view the process status and download the exported file, go to Process center.

   *Note: To ensure the best performance, we recommend that you select no more than 100 Teams to export. You can click Export to export the report for the first 100 Teams you have selected in the current view in the confirmation window.

#Apply a Sensitivity Label

To apply a sensitivity label to Teams, complete the following steps:

1. On the Teams page, select the Teams you want to apply a sensitivity label to.

2. Click Apply sensitivity label. If you cannot see the action on the ribbon, click the to expand the action list.

3. In the Apply sensitivity label panel, select the sensitivity label to apply to the selected Teams.

   *Note: You can only apply labels whose scope is site/group to Teams.

4. Click Apply. The process will start to apply the label.