Settings
In settings, you can use the user report setting and data retrieval settings to control the privacy-related data retrieval and display in your reports. You can also create and manage your email templates for notifications and request emails sent by EnPower as well as globally configure the email headers and footers for all emails sent by EnPower.
Go to System > Settings and click the setting to manage in the left pane, corresponding settings can be checked and updated in the right pane.
Refer to the following sections for the available settings and instructions on the management,
Report Settings
In Report settings, the following configurations are available:
- **User-level information** - By default, user-level information is displayed in reports in EnPower, including usernames, login names, and phone numbers. You can configure the display solution for the information based on your preference or policy requirements.
To conceal the user-level information, select **Display random IDs in the username, login name, and phone number columns**.
- **Shadow user in nested groups** – This setting controls the level of groups in which shadow users can be monitored in your Power Platform reports. Only shadow users in the selected level of groups can be reported and managed.
Select a level for groups whose shadow users can be reported and managed.
> ***Note**: **Level** **1** indicates that shadow users in the nested groups cannot be reported or managed.
Data Retrieval Settings
In Data retrieval settings, the retrieval of the following information can be controlled:
- **Personal identifiable information (PII) collection** – By default, EnPower does not collect any personally identifiable information (PII), including mobile and street addresses. You can configure whether to collect and display the information by selecting or deselecting:
- **Collect user street address information from Microsoft Entra ID**
- **Collect user mobile information from Microsoft Entra ID**
- **Microsoft 365 advanced data collection**
- **Collect information barrier mode and assigned segment information of SharePoint Online sites, OneDrive, and users** – Control whether to collection information barrier segment information of your SharePoint Online sites, OneDrive, and users.
> ***Note**: If selected, scan jobs for SharePoint Online sites, OneDrive, and users will take longer time to complete.
- **Collect user sign-in information** – Control whether to collect the sign-in logs of users in your organization.
> ***Note**: If selected, a single scan job will be triggered and it will take long to finish.
- **Collect channel report information** – Control whether to collect data to be displayed in the [Channel Report](#missing-link).
> ***Note**: If selected, scan jobs for the related objects will take longer time to complete.
- **Power Platform advanced data collection** – Control the collection of the following information:
- **Collect connection sources for cloud flows**
**Note the following**:
- If selected, the EnPower for Power Platform apps' consent users will be added to all your flows as co-owners during the data retrieval jobs, which may trigger actions including email notification according to your company's configurations. After the retrieval, the users will be removed from the co-owner lists. Make sure the permission change complies with your organization's policies and requirements before enabling.
- Due to the Microsoft native logic, after the apps’ consent user is added as the flow co-owner, the corresponding flows will be listed under the **My flows** > **Shared with me** tab for the existing flow owners in .
- **Collect Power BI workspace advanced settings, including workspace OneDrive, contact, template app, and app update**
> ***Note**: If selected, scan jobs for Power BI workspaces will take longer time to complete.
- **Collect solution dependencies**
> ***Note**: If selected, scan jobs for solutions will take longer to complete.
- **Collect Power Automate flow runs history**
> ***Note**: If selected, scan jobs for Power Automate cloud flows' run history will take longer to complete.
- **Collect Power Automate flow triggers and action counts**
**Note the** **following**:
- If selected, the EnPower for Power Platform apps' consent users will be added to all your flows as co-owners during the data retrieval jobs, which may trigger actions including email notification according to your company's configurations. After the retrieval, the users will be removed from the co-owner lists. Make sure the permission change complies with your organization's policies and requirements before enabling.
- Due to the Microsoft native logic, after the apps’ consent user is added as the flow co-owner, the corresponding flows will be listed under the **My flows** > **Shared with me** tab for the existing flow owners in .
- **Hide dashboard gadgets without data retrieval enabled** – If selected, if any of the data retrieval settings above is disabled, its corresponding dashboard gadgets will be automatically hidden.
After making changes to the data retrieval settings, click Save.
Impersonation Account Settings
If your tenants are using custom apps configured in AvePoint Online Services for mailbox and Group management, an impersonation account is required to call the relevant Microsoft APIs. The impersonation account can be created and managed in this impersonation account setting.
*Note: If you have configured an impersonation account for your custom app in AvePoint Online Services, it is recommended that you create a profile in EnPower to ensure relevant functionalities’ operation. However, the existing configurations in AvePoint Online Services cannot be deleted or edited via EnPower.
To create an impersonation profile, follow the steps below:
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In Impersonation account settings, click Create.
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In the Create impersonation profile panel, complete the following setup:
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Tenant – Select the tenant of your custom app.
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Load custom app’s impersonation account – Select Yes if you have configured impersonation for your custom app in AvePoint Online Services. This will automatically load the account you are using to this profile. The loaded profile cannot be changed via EnPower.
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Custom app profile – To load custom app’s impersonation account, specify a custom app created in AvePoint Online Services.
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Impersonation account – Enter the username of a user in the tenant to specify it as the impersonation account. If you are managing Exchange Online objects, this user must have an Exchange Online product license.
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Click Save.
Permission Settings
In Settings > Permission settings > Workflow settings, you can configure whether to trigger the EnPower workflows created by deleted EnPower users.
To allow the workflow with deleted creators to be triggered, an application administrator or service administrator configured in AvePoint Online Services must be assigned. With the permissions of this assigned admin, both workflow trigger and workflow action execution will be available.
Follow the steps below to enable the workflow trigger:
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Under Workflow settings, select the Trigger workflow after the workflow creator is deleted option.
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Assign an administrator for the workflow. To see if the assigned admin has the required permission, click Validate.
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Click Save.
Email Templates
In Email templates, you can customize and configure email templates for emails sent by workflows and for application management correspondingly in the Workflows and Applications tabs.
The following types of workflow email templates can be customized:
- **Dynamic workflow trigger & operation** – Notifies the trigger and operation of dynamic workflows triggered by a trigger event. If you enable the email notification of a workflow, when it is triggered, this type of notification is sent to the notification recipients you specified.
- **Dynamic workflow notification action** – Sent by email-related workflow actions. If an action to send email to specific users is operated by an event based dynamic workflow, this type of email is sent to the specified users.
- **Manually triggered** **workflow trigger & operation** – Notifies the trigger and operation of a manually triggered workflow. If you enabled the email notification of a workflow, when it is triggered, this type of notification is sent to the recipients you specified.
- **Manually triggered** **workflow notification action** – Sent by email-related workflow actions. If an action to send email to specific users is operated by manually triggered workflow, this type of email is sent to the specified users.
- **Conditions based dynamic workflow trigger & operation** – Notifies the trigger and operation of a condition based dynamic workflow. If you enable the email notification of a workflow, when it is triggered by a scan job that detects an object with the defined conditions, this type of notification is sent to the notification recipients you specified.
- **Condition based dynamic workflow notification action** – Sent by email-related workflow actions. If an action to send email to specific users is operated by a condition based dynamic workflow, this type of email is sent to the specified users.
The following are the types of templates for application management emails:
- **Notification** – This type of email template is used for emails with details of the selected objects within a report. The recipients and template of the email can be specified when you click **Send email** on the Power Platform management pages.
- **Violation notification** – This type of email template is used for the notification sent to flow creators when flow actions that violate the EnPower policy are detected in an environment. You can specify the template to use when you click **Send violation notification** on the **Environment details** > **EnPower** **policies** page.
To create the email template, complete the following steps:
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In the Workflows or Applications tab, click Create.
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In the Create email template panel, complete the basic settings, including:
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Name – Enter the name of this template.
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Description – Enter the description for the template.
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Type – Select the type of this email template.
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Click Next.
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Configure the email content for the template, including:
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Email subject – Edit the subject of the email template.
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Email body – Edit the body of the email template.
The email body supports rich-text format.
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Table content – Select the content of the table in the email template. You can also select Customized rows to add your customized content to the table. You can add a maximum of 10 customized rows.
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Click Save to save the template. You can also click Preview to preview the template with the sample data.
You can also select an existing email template and click Edit to update. However, the type of an existing template cannot be changed.
To delete templates, select the templates to delete and click Delete. The templates that are being used by workflows cannot be deleted.
Email Settings
With email settings, you can configure email headers and footers for all email notifications sent by EnPower.
To change the default email sender to your customized Microsoft 365 account, go to AvePoint Online Services > Administration > General settings > Email settings. For detailed instructions, refer to .
*Note: To customize the email sender, a custom app with the Mail.Send permission granted is required in AvePoint Online Services. For details on custom app configurations, refer to Create App Profile.
To configure the settings, complete the following steps:
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On System > Settings page, click Email settings in the left pane and complete the following configurations in the right pane:
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Email header – Click Select files or drag and drop files to the email header area to upload the email header. You can upload a 180x45 PNG, GIF, or JPG file up to 5 MB.
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Others – Select whether to show the Email footer with copyright. If selected, email footers with AvePoint copyright will be shown in the email notifications.
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Click Save.
Job Notifications
In EnPower, data are retrieved by the system scan jobs that run periodically. To get notifications of the jobs when they are finished in specific statuses, follow the steps below on the Settings page:
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Click Job notifications in the left pane and select Enable job notifications.
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Select the job statuses that will trigger the email notification from the following ones:
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Finished
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Skipped
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Finished with exception
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Failed
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Stopped
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Specify the recipient of the notifications. The recipients can be EnPower Service administrator or Application administrator configured in AvePoint Online Services or specific users.
The sample notification can be viewed by clicking Preview email.
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Click Save.
