#Cloud Governance Integrated Management

EnPower integrates with Cloud Governance to provide the lifecycle management of your Power Pages sites. With Cloud Governance subscription, you can edit the Cloud Governance metadata applied, manage contacts, perform renewal, and configure the Cloud Governance registration.

*Note: A subscription to the Cloud Governance for Power Platform is required for lifecycle management. If you would like to subscribe to Cloud Governance, contact your AvePoint account manager. For more information on Cloud Governance, refer to the .

For detailed instructions, refer to the following sections.

#Edit Cloud Governance Metadata

To add, remove, or edit the values of metadata of a site, complete the following steps:

1. Select a site and click Edit metadata on the ribbon.

2. In the Edit metadata panel, all existing Cloud Governance metadata applied to the site are listed. You can:

   • Click Add metadata to apply new metadata to the site. In the Add metadata panel, select the metadata to add and click Add in the lower-right corner.

   • Click Remove to remove certain metadata from the site.

   • Edit the metadata values.

3. Click Save.

To edit metadata of multiple sites at a time, complete the following steps:

1. Select multiple sites and click Edit metadata on the ribbon.

   *Note: You can only bulk edit metadata for sites in the same tenant.

2. In the Edit metadata panel, select the bulk operation:

   • Add metadata – Select to apply new metadata to the sites. Then, select the metadata to add and enter their values.

   • Remove metadata – Select to remove certain metadata from the sites. Then, select the metadata to remove.

   • Remove metadata and add new ones – Select to remove all existing metadata from the sites and add new ones. Then, select the metadata to add and enter their values.

   • Update metadata with new values – Select to update values of certain metadata applied to the sites. Then, select the metadata and enter their new values. If the specified metadata to update are not applied to the sites, the action will be skipped. Only sites with specified metadata can be updated.

3. Click Save.

#Specify Contacts

If you have a subscription to the Cloud Governance for Power Platform, you can specify the primary and secondary contacts of your sites in EnPower to allow specific users to manage the s. To assign contacts to specific s, complete the following steps:

1. Select the sites to specify contacts for.

2. Click Specify contacts on the ribbon.

3. In the Specify contacts panel, configure the following settings:

   • Primary contact – Enter the name of a user to be the primary contact.

     Select whether to Notify the contact when the is assigned. If selected, you need to select an email template for the notification email from the dropdown list.

   • Secondary contact – Enter the name of a user to be the secondary contact.

     Select whether to Notify the contact when the is assigned. If selected, you need to select an email template for the notification email from the dropdown list.

4. Click Save. The process will start to assign the to the contacts.

#Renew Sites

Power Pages sites’ renewal allows users to periodically review and update the contacts, permissions, and metadata all in one task. In EnPower, you can apply the renewal profiles you have created in AvePoint Cloud Governance to your sites, restart the renewal process, and reassign renewal tasks. Refer to the following sections for more details.

#Apply Renewal Profile

To apply renewal profile to sites, complete the following steps:

1. Select the sites to apply the renewal profile to. For details on creating renewal profiles in Cloud Governance, refer to .

2. Click Apply renewal profile on the ribbon.

3. In the Apply renewal profile panel, select the renewal profile you would like to apply.

4. Select how you want to handle sites that have ongoing renewal tasks from one of the following actions:

   • Do not apply the new profile to these sites – Select this option to skip all sites that have ongoing tasks.

   • Cancel ongoing renewal tasks, escalation tasks, and apply the new profile – Select this option to cancel all the ongoing tasks before the new profile is applied. If selected, you can also select a checkbox to Send a cancellation email to the task assignees and select the email template to use.

5. Click Save to update the changes.

#Restart Renewal

To restart the renewal process of sites, complete the following steps:

1. Select the sites to restart the renewal process.

2. Click Restart renewal on the ribbon.

3. In the confirmation window, select whether to Send a cancellation email to the task assignees. To send, select the email template to use.

4. Click Apply. The process will start to restart the renewal process for the selected sites.

#Assign Renewal Tasks

Apart from the existing renewal task assignees, you can also specify a user to assign the renewal task to and let the newly assigned user become the task assignee. To assign renewal tasks, complete the following steps:

1. Select the sites whose renewal tasks are to be assigned.

2. Click Assign renewal tasks on the ribbon.

3. In the Assign renewal tasks panel, specify the user to add as the assignee.

4. Click Save. The process will start to reassign the task.