#Cloud Governance Integrated Management

EnPower integrates with Cloud Governance to provide the lifecycle management of your workspaces. With Cloud Governance subscription, you can edit the Cloud Governance metadata applied, manage contacts, perform renewal, and configure the Cloud Governance registration.

#Edit Cloud Governance Metadata

If you have a Cloud Governance for Microsoft 365 subscription, you can manage the Cloud Governance metadata applied to the Loop workspaces in EnPower. To add, remove, or edit the values of metadata of a workspace, complete the following steps:

1. Select a workspace and click Edit metadata on the ribbon.

2. In the Edit metadata panel, all existing Cloud Governance metadata applied to the workspace are listed. You can:

   • Click Add metadata to apply new metadata to the workspace. In the Add metadata panel, select the metadata to add and click Add in the lower-right corner.

   • Click Remove to remove certain metadata from the workspace.

   • Edit the metadata values.

3. Click Save.

To edit metadata of multiple workspaces at a time, complete the following steps:

1. Select multiple workspaces and click Edit metadata on the ribbon.

   NOTE

   You can only bulk edit metadata for workspaces in the same tenant.

2. In the Edit metadata panel, select the bulk operation:

   • Add metadata – Select to apply new metadata to the workspaces. Then, select the metadata to add and enter their values.

   • Remove metadata – Select to remove certain metadata from the workspaces. Then, select the metadata to remove.

   • Remove metadata and add new ones – Select to remove all existing metadata from the workspaces and add new ones. Then, select the metadata to add and enter their values.

   • Update metadata with new values – Select to update values of certain metadata applied to the workspaces. Then, select the metadata and enter their new values. If the specified metadata to update are not applied to the workspaces, the action will be skipped. Only workspaces with specified metadata can be updated.

3. Click Save.

#Specify Contacts

To specify the primary and secondary contacts of your workspaces in EnPower to allow specific users to manage the workspaces, complete the following steps:

1. Select the workspaces to specify contacts for.

2. Click Specify contacts on the ribbon.

3. In the Specify contacts panel, configure the following settings:

   • Primary contact – Enter the name of a user to be the primary contact.

     Select whether to Notify the contact when the workspace is assigned. If selected, you need to select an email template for the notification email from the dropdown list.

   • Secondary contact – Enter the name of a user to be the secondary contact.

     Select whether to Notify the contact when the workspace is assigned. If selected, you need to select an email template for the notification email from the dropdown list.

4. Click Save. The process will start to assign the workspace to the contacts.

#Renew Workspaces

Workspace renewal allows users to periodically review and update the workspace contacts, permissions, and metadata all in one task. In EnPower, you can apply the renewal profiles you have created in AvePoint Cloud Governance to your workspaces, restart the renewal process, and reassign renewal tasks. Refer to the following sections for more details.

#Apply Renewal Profile

To apply renewal profile to workspaces, complete the following steps:

1. Select the workspaces to apply the renewal profile to. For details on creating renewal profiles in Cloud Governance, refer to Manage Profiles for Loop Workspaces.

2. Click Apply renewal profile on the ribbon.

3. In the Apply renewal profile panel, select the renewal profile to apply.

4. If there are workspaces already in the renewal process, select how you want to handle the workspaces from one of the following actions:

   • Do not apply the new profile to these workspaces – Select this option to skip all workspaces that have ongoing tasks.

   • Cancel ongoing renewal tasks, escalation tasks, and apply the new profile – Select this option to cancel all the ongoing tasks before the new profile is applied. If selected, you can also select a checkbox to Send a cancellation email to the task assignees and select the email template to use.

5. Click Save to update the changes.

#Restart Renewal

To restart the renewal process of workspaces, complete the following steps:

1. Select the workspaces to restart the renewal process.

2. Click Restart renewal on the ribbon.

3. In the confirmation window, select whether to Send a cancellation email to the task assignees. If to send, select the email template to use.

4. Click Apply. The process will start to restart the renewal process for the selected workspaces.

#Assign Renewal Tasks

Apart from the existing renewal task assignees, you can also specify a user to assign the renewal task to and let the newly assigned user become the task assignee. To assign renewal tasks, complete the following steps:

1. Select the workspaces whose renewal tasks are to be assigned.

2. Click Assign renewal tasks on the ribbon.

3. In the Assign renewal tasks panel, specify the user to add as the assignee.

4. Click Save. The process will start to reassign the task.

#Check and Export Timeline

To view all renewal audits, profile changing history, and metadata edits, click the name of a workspace to go to the Workspace details page. In the Governance details tab, all changing history and predicted changes are listed in the Timeline section.

You can filter certain action logs by using the Action type and Date range filters above the table.

To export the timeline of workspaces, complete the following steps:

1. On the Loop page, select the workspaces whose timeline you want to export.

2. Click Export selected objects and then click Export timeline.

3. On the Export renewal timeline panel, select the content to export:

   • Details to export – Select the timeline components. You can select from Renewal audits and Metadata log.

   • Time range – Select the time range within which the records will be exported.

4. Click Export. A process will start to export the report. You can then download the report in the Process center.

#Remove Workspaces from Cloud Governance

To remove registered workspaces from AvePoint Cloud Governance, complete the following steps:

1. On the Loop page, select one or more workspaces to remove. The selected workspaces must have been registered in Cloud Governance. You can find them with the Registered filter under Governance details category.

2. Expand the action list and click Remove from Cloud Governance.

3. In the confirmation window, select I agree that everything related to the selected workspaces will be removed from AvePoint Cloud Governance. Then, click Remove. The process will start to remove the selected workspaces from Cloud Governance.