View Workspaces of a Tenant
When you click a number link in the Total, Inactive, Orphaned, or Workspaces not ready for Copilot column on the Workspace management page, you switch to the tenant level and access the Workspaces page. When you are already at the tenant level, clicking Workspaces in the Workspace management drop-down menu also allows you to access the Workspaces page.
On the Workspaces page at the tenant level, you can view the number of workspaces per data source above the table. Click a data source to view the corresponding workspaces in the table with their information displayed. In addition to the basic details, you can view the following information for Teams and SharePoint and some of the information below for OneDrive, Groups, and Exchange.
- **Workspace classification** – The classification applied to the workspace, either by data security posture settings or data owner.
- **Pending issues** – The number of pending issues within the workspace.
- **Provisioning template** – The provisioning template which is published to the tenant of the workspace.
- **Applied compliance policy** – The compliance policy that is applied to the workspace.
- **Violations in compliance policy** – The number of rules that are out of compliance and the total number of rules enabled in the compliance policy. Click the number link to access the **Compliance** **details** tab of the workspace details page.
- **Violated risk rules** – The number of risk rules that the workspace violates. Click the number link to access the **Risk rules** page with all matched risk rules listed. You can then fix the violations of each risk rule. For more information, refer to [Fix Violations for a Tenant](#missing-link).
- **Sensitive items** – The number of sensitive items in the workspace. Click the number link to view the sensitive items on the **Risk analysis > Details records** page of Insights. For more information, refer to .
- **Copilot readiness** – The status of whether the workspace is ready for Copilot. If the status is **Not ready**, click it to view details in the **Copilot** **readiness** panel.
Clicking **Remove access** / **Remove links** under each security concern category to remove access/links in bulk. The process will start and **Access removing…** will be displayed for the security concern category. To view the process status, you can click **Process center** on the left navigation and switch to the **Action tracker** tab. When all security concerns are resolved, the Copilot readiness of the workspace will be changed to **Ready**.
- Alternatively, you can click **View details** to go to the **Copilot readiness** page of Insights to view security concerns and take actions there.
- **Copilot search included** – When the tenant has restricted both organization-wide search and Copilot experiences to a curated set of workspaces, this column values shows the whether the workspace is included in the allowed list.
- **Lifecycle policy** – The lifecycle policy that is applied to the workspace. If no lifecycle policy is applied to the workspace, the columns below will have no values.
- **Renewal phase** – The specific stage of the workspace in the lifecycle management process.
- **In compliance** – The last renewal process of the workspace has completed, and the next renewal task has not been generated yet. Alternatively, the first renewal task has not been triggered.
- **Invalid** – The workspace has been locked, deleted, or archived.
- **Preparing renewal** – The renewal task is being generated.
- **Renewal canceled** – The last renewal task has been manually canceled.
- **Renewal completed with exception** – An error occurred while updating the workspace properties.
- **Renewal submitted** – The workspace properties are being updated based on the renewal results.
- **Renewal overdue** – The renewal task of the workspace is overdue as the task assignee did not complete the task within the duration.
- **Renewal pending** – The renewal task of the workspace is pending to be completed by the task assignee.
- **Phase assignee** – The assignee of the renewal task in the current phase.
- **Last renewal time** – The time of the workspace’s last renewal.
- **Last renewed by** – The last user who renewed the workspace.
- Discovery statistics – The statistics below are available only when the storage optimization discovery has been enabled for the tenant.
- **File count** – The total number of files within the workspace.
- **Inactive data size (GB)** – The size of inactive data within the workspace.
- **Inactive file count** – The number of inactive files within the workspace.
- **Inactive data cost savings (monthly)** – The monthly cost savings of inactive data after storage optimization.
- **> 10 versions (GB)** – The size of files that have more than 10 versions.
- **> 50 versions (GB)** – The size of files that have more than 50 versions.
- **ROT data size (GB)** – The size of ROT data within the workspace.
- **ROT data cost savings (monthly)** – The monthly cost savings of ROT data after storage optimization.
- **Redundant data size (GB)** – The size of redundant data within the workspace.
- **Redundant data cost savings (monthly)** – The monthly cost savings of redundant data after storage optimization.
- **Obsolete data size (GB)** – The size of obsolete data within the workspace.
- **Obsolete data cost savings (monthly)** – The monthly cost savings of obsolete data after storage optimization.
- **Trivial data size (GB)** – The size of trivial data within the workspace.
- **Trivial data cost savings (monthly)** – The monthly cost savings of trivial data after storage optimization.
*Note: Workspace classification and Pending issues are available only when the tenant has the Manage data security posture feature enabled, which is currently in private preview mode and is available as an on-demand feature. You can contact AvePoint Technical Support or your sales representative for more information.
Click Refresh to refresh the workspaces displayed in the table.
To quickly view workspaces of specific criteria, you can select a view from the view drop-down list in the upper-right corner above the table to view the corresponding workspaces in the table.
You can manage the columns to be displayed in the table, and apply filters to filter specific workspaces as required. Then, you click Save as from the view drop-down list, enter a view name, and click Save to save a custom view. You can also make changes to a built-in view and save it as a custom view.
To export report of workspaces, you can click Export and select Current columns or All columns to export the currently displayed workspaces with the currently displayed columns or all columns in the report.
*Note: For shared and private channels, you can directly click Export to export the report with all columns. The Export action is not available for the users who only have View only permission to Workspace management.
