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Home > Tenant Settings > Configure Tenant Settings

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Configure Tenant Settings

Clicking a tenant will redirect you to the Tenant settings details page where you can view and manage the tenant settings of that specific tenant.

Basics

Under the Overview tab, you can view tenant general information and update the tenant’s display name if needed.

Under the AD settings tab, you can define custom username formats by entering formatted value templates, separately for normal users and external users within local AD.

Under the Entra ID settings tab, you can define custom username formats by entering formatted value templates, separately for normal users and guest users in Microsoft Entra ID.

Under the Exchange tab, you can define an email address template used when creating a user.

Under the Offboarding settings tab, you can configure actions to be taken when users are deleted.

Under the Default settings tab, you can define default values for location, usage location, country or region, and preferred language.

License

In License, you can now enable approval for licenses to track requests from submission to decision and enable auto purchase for licenses.

To view the license purchase history for this tenant, click View purchase history.

Approval Process

To enable an approval process for licenses, complete the following steps:

  1. Under the License advanced settings tab, select licenses and click Enable approval process.

  2. In the Approval process drop-down list, all approval processes for the tenant are listed. Select an approval process you want to assign from the list. Alternatively, you can click Create new approval process from the drop-down list to create and use a new approval process.

  3. Select the approval type for this approval process:

    • Approve when license purchase isrequired – Apply this approval process only when there are no available user seats for this license, necessitating a purchase.

    • Approve when assigning the license – Apply this approval process whenever the license needs to be assigned, regardless of whether it requires a purchase.

  4. Click Assign to enable the approval for the license. After an approval process is assigned, you can click the approval process link to view its details.

To remove the assigned approval process from a license, select the license and click Remove approval process. Click OK to remove it.

Auto Purchase

Auto purchase is a powerful automation feature designed to streamline license management within your subscriptions. Once auto purchase is enabled for licenses, the system will scan for pending purchase items and start the automation process within the subscription scope every two hours, ensuring that users always have the access they require without manual intervention.

Before enabling auto purchase for licenses, you need to specify your preference for the automatic purchasing behavior.

  1. Under the Automation preference tab, select a marketplace you want to configure.

  2. In the Set plan priority and scope section, turn on/off the toggle next to each plan to define if the plan is enabled for auto purchase.

  3. Adjust the number in front of each plan to define the auto purchase order for the plans.

  4. Click Apply changes in the upper-right corner to save your configurations.

To enable auto purchase for licenses, complete the following steps:

  1. Under the License advanced settings tab, select licenses and click Configure auto purchase.

  2. Turn on/off the Auto purchase toggle to define if you want to enable auto purchase for the selected licenses.

  3. To set limits for the auto purchase behaviors to control, select the Set limits for auto purchase, and enter the maximum number that can be purchases per day and per month.

  4. Click Save to save your configurations.

  5. After enabling auto purchase, click the number in the Subscription scope column to define which subscriptions are eligible for auto purchase.

  6. In the View subscription scope window, a list of subscriptions that are associated with the plans enabled under the Automation preference settings are listed. You can configure the toggle to include or exclude the subscriptions in the auto purchase scope and click Save.

    If there is no subscription listed, check and ensure there are active subscriptions for the tenant, and the license mappings are correct.

Department

In Department, you can manage departments for the specific tenant.

- Create a department – To create a department, click **Create**. Enter a department name and click **Save**. - Edit a department – To edit a department, click the department name to open the **Department** **details** page. - Under the **General** tab, you can find the department name and department owner and update the department owner if needed. - Under the **Members** tab, you can find all users currently assigned to this department. - To add members to this department, click **Add member**. Search for users by their display name or email address, select target users, and click **Add**. - To remove members from this department, select the target users, and click **Remove**. Click **Remove** in the pop-up confirmation window. - To export members of this department, click **Export**. - Under the **Audit logs** tab, you can find all actions performed to this department. - Delete a department – To one or multiple departments, select the target departments, and click **Delete**. Click **Delete** in the pop-up confirmation window. > ***Note**: Departments with members cannot be deleted. - Import departments – To import departments, click **Import**. Click **Download template**, complete the department information offline, and upload the file. Click **Import**. - Export departments – To export departments, click **Export**. - Sync departments – To sync departments from the Microsoft 365 tenant and local AD, click **Sync departments**.

Location

In Location, you can manage locations for the specific tenant.

- Create a location – To create a location, click **Create**. Complete the location details and click **Create**. - Edit a location – To edit a location, click the location name to open the **Location** **details** page. - Under the **General** tab, you can find the location name and other location information and update the other location information if needed. - Under the **Members** tab, you can find all users currently assigned to this location. - To add members to this location, click **Add member**. Search for users by their display name or email address, select target users, and click **Add**. - To remove members from this location, select the target users, and click **Remove**. Click **Remove** in the pop-up confirmation window. - To export members of this location, click **Export**. - Under the **Audit logs** tab, you can find all actions performed to this location. - Delete a location – To one or multiple locations, select the target locations, and click **Delete**. Click **Delete** in the pop-up confirmation window. > ***Note**: Locations with members cannot be deleted. - Import locations – To import locations, click **Import**. Click **Download template**, complete the location information offline, and upload the file. Click **Import**. - Export locations – To export locations, click **Export**. - Sync locations – To sync locations from the Microsoft 365 tenant and local AD, click **Sync** **locations**.

Job Title

In Job title, you can manage job titles for the specific tenant.

- Create a job title – To create a job title, click **Create**. Enter a job title and click **Save**. - Edit a job title – To edit a job title, click the job title to open the **Job title** **details** page. - Under the **General** tab, you can find the job title. - Under the **Members** tab, you can find all users currently assigned to this job title. - To add members to this job title, click **Add member**. Search for users by their display name or email address, select target users, and click **Add**. - To remove members from this job title, select the target users, and click **Remove**. Click **Remove** in the pop-up confirmation window. - To export members of this job title, click **Export**. - Under the **Audit logs** tab, you can find all actions performed to this job title. - Delete a job title – To one or multiple job titles, select the target job titles, and click **Delete**. Click **Delete** in the pop-up confirmation window. > ***Note**: Job titles with members cannot be deleted. - Import job titles – To import job titles, click **Import**. Click **Download template**, complete the job titles offline, and upload the file. Click **Import**. - Export departments – To export job titles, click **Export**. - Sync departments – To sync job titles from the Microsoft 365 tenant, click **Sync** **job titles**.