#View and Update Mailbox Settings

Clicking a mailbox’s display name will open the details page of that specific mailbox. Information and manageable settings are displayed in tabs.

#Shared Mailbox

Switch among the following tabs to view and update mailbox settings:

• Basics – Displays the basics of a mailbox.

• Settings – Displays the mailbox settings, including general settings, storage quota, Email apps, contacts folder delegation, calendar delegation, mailbox delegation settings, and mailbox archive.

• Licenses – You can assign or remove licenses for the mailbox. A value changed icon will appear in each updated field. There is a message bar indicating the number of changes under the tab. When ready, you can click Apply changes to apply the updates in batch.

  Note the following:

  • License assignments will be blocked if no user seats are available and the tenant is not connected to a marketplace.

  • If the tenant is connected to a marketplace, license assignment remains available even with zero available units. Selecting a license will automatically create a license request. For detailed instructions on connecting a tenant to a marketplace, refer to Marketplace.

• Forwarding and replies – Displays the mailbox settings of forwarding and replies, including mail flow and out of office settings.

• Functional roles – Displays all mail-enabled functional roles within the tenant.

  To grant members of a specific functional role access to this mailbox, enable the corresponding permission toggle; to remove access for a functional role, turn off the permission toggle. A value changed icon will appear in each updated field. There is a message bar indicating the number of changes under the tab. When ready, you can click Apply changes to apply the updates in batch.

  • Full access – Allows a user to open and read/delete emails, manage folders, and act as the mailbox owner. It does not allow sending emails on behalf of the mailbox owner.

  • Send as – Allows a user to send emails as if they were the mailbox.

  • Send on behalf – Allows a user to send emails on behalf of the mailbox owner.

• Distribution groups – This tab displays all distribution groups within the tenant.

  To add this mailbox to a specific distribution group, enable the toggle; to remove this mailbox from a specific distribution group, disable the toggle. A value changed icon will appear in each updated field. There is a message bar indicating the number of changes under the tab. When ready, you can click Apply changes to apply the updates in batch.

• Service accounts – Displays all service accounts within the tenant.

  To grant a service account access to this mailbox, enable the corresponding permission toggle; to remove access for a service account, turn off the permission toggle. A value changed icon will appear in each updated field. There is a message bar indicating the number of changes under the tab. When ready, you can click Apply changes to apply the updates in batch.

  • Full access – Allows a user to open and read/delete emails, manage folders, and act as the mailbox owner. It does not allow sending emails on behalf of the mailbox owner.

  • Send as – Allows a user to send emails as if they were the mailbox.

  • Send on behalf – Allows a user to send emails on behalf of the mailbox owner.

• All permissions– Displays the users and groups that have access to this mailbox, along with their assigned permissions.

• Custom attributes – Displays the mailbox’s custom attributes.

• Audit Logs – This tab displays all action records performed to the current mailbox.

#Room Mailbox

Switch among the following tabs to view and update mailbox settings:

• Basics – Displays the basics of a mailbox.

• Settings – Displays the mailbox settings, including booking delegate settings, scheduling, and delegation.

• Functional roles – Displays all mail-enabled functional roles within the tenant.

  To grant members of a specific functional role access to this mailbox, enable the corresponding permission toggle; to remove access for a functional role, turn off the permission toggle. A value changed icon will appear in each updated field. There is a message bar indicating the number of changes under the tab. When ready, you can click Apply changes to apply the updates in batch.

  • Full access – Allows a user to open and read/delete emails, manage folders, and act as the mailbox owner. It does not allow sending emails on behalf of the mailbox owner.

  • Send as – Allows a user to send emails as if they were the mailbox.

  • Send on behalf – Allows a user to send emails on behalf of the mailbox owner.

• Room lists – This tab displays all room lists within the tenant.

  To add this mailbox to a specific room list, enable the toggle; to remove this mailbox from a specific room list, disable the toggle. A value changed icon will appear in each updated field. There is a message bar indicating the number of changes under the tab. When ready, you can click Apply changes to apply the updates in batch.

• Service accounts – Displays all service accounts within the tenant.

  To grant a service account access to this mailbox, enable the corresponding permission toggle; to remove access for a service account, turn off the permission toggle. A value changed icon will appear in each updated field. There is a message bar indicating the number of changes under the tab. When ready, you can click Apply changes to apply the updates in batch.

  • Full access – Allows a user to open and read/delete emails, manage folders, and act as the mailbox owner. It does not allow sending emails on behalf of the mailbox owner.

  • Send as – Allows a user to send emails as if they were the mailbox.

  • Send on behalf – Allows a user to send emails on behalf of the mailbox owner.

• Configurations – Displays the mailbox settings, including location and calendar.

• Custom attributes – Displays the mailbox’s custom attributes.

• Audit Logs – This tab displays all action records performed to the current mailbox.

#Equipment Mailbox

Switch among the following tabs to view and update mailbox settings:

• Basics – Displays the basics of a mailbox.

• Settings – Displays the mailbox settings, including booking delegate settings, scheduling, delegation, storage quota, and calendar delegation.

• Functional roles – Displays all mail-enabled functional roles within the tenant.

  To grant members of a specific functional role access to this mailbox, enable the corresponding permission toggle; to remove access for a functional role, turn off the permission toggle. A value changed icon will appear in each updated field. There is a message bar indicating the number of changes under the tab. When ready, you can click Apply changes to apply the updates in batch.

  • Full access – Allows a user to open and read/delete emails, manage folders, and act as the mailbox owner. It does not allow sending emails on behalf of the mailbox owner.

  • Send as – Allows a user to send emails as if they were the mailbox.

  • Send on behalf – Allows a user to send emails on behalf of the mailbox owner.

• Service accounts – Displays all service accounts within the tenant.

  To grant a service account access to this mailbox, enable the corresponding permission toggle; to remove access for a service account, turn off the permission toggle. A value changed icon will appear in each updated field. There is a message bar indicating the number of changes under the tab. When ready, you can click Apply changes to apply the updates in batch.

  • Full access – Allows a user to open and read/delete emails, manage folders, and act as the mailbox owner. It does not allow sending emails on behalf of the mailbox owner.

  • Send as – Allows a user to send emails as if they were the mailbox.

  • Send on behalf – Allows a user to send emails on behalf of the mailbox owner.

• Configurations – Displays the mailbox settings, including location and calendar.

• Custom attributes – Displays the mailbox’s custom attributes.

• Audit Logs – This tab displays all action records performed to the current mailbox.