#Create a Distribution Group

To create a distribution group, complete the following steps:

1. Click Create group.

2. In the Select a Group type panel, select to create the group in Microsoft 365 tenant, and select Distribution group as the group type. Click Continue to proceed.

   For more information about group types, refer to .

3. Complete the basics for the group, including:

   • Name – Enter the name of the group.

   • Group email address – Enter the email address for the group.

   • Mark this group as room list – Turn on or off the toggle to indicate if you want to mark this distribution group as a room list.

     If you mark a distribution group as a room list, the group’s membership type will be automatically set to Assigned and cannot be modified, and only room mailboxes can be added as members.

     *Note: Only use this for distribution groups intended to manage rooms. Do not enable this for regular distribution groups, as this action cannot be undone once enabled.

   • Description – Enter an optional description for the group.

4. Click Continue to proceed or click Back to go back to the Group type selection step.

5. Manage membership, including:

   • Membership type – Select from Assigned or Dynamic user.

     For a group with Assigned membership type, you need to manually assign owners and members for this group.

     For a group with Dynamic user membership type, you can configure rules to automatically manage membership for this group. To manage the membership, complete the following steps:

     1. In the Owners field, select the users you want to assign as owners.

     2. Click Customize rules for membership. The Customize rules for membership window appears.

     3. Select the recipient type.

     4. To add a rule for the user membership management, select a condition and enter a value for the rule. If you want to add more than one rule, click Add rule to add more rules.

     5. Click Save to save the rules and go back to the Manage membership panel.

     Click Continue to proceed or click Back to go back to the Basics step.

6. Edit settings for the group, including:

   • Allow external senders to email this Group – Select to enable or disable.

   • Joining the group – Select from Open, Closed, and Owner approval.

     • Open – Anyone can join this group without owner approval.

     • Closed – Only group owners can add members. All requests to join will be automatically declined.

     • Owner approval – Anyone can request to join this group, and owners must approve the request.

   • Leaving the group – Select from Open and Closed.

     • Open – Anyone can leave this group without group owner approval.

     • Closed – Only group owners can remove members. All requests to leave will be automatically declined.

7. Click Save.