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Export to PDF#Update User Personal Information
On the Personal information page of a user, you can find the tags flagged to the user and risk level of the user if there are security concerns.
User’s personal information is grouped into different tabs. Switch to the desired tab to view details and make updates if required. Click Refresh on a page to update the page for new information.
To change the user photo, click the current user photo in the upper-left corner, upload a new image in the JPG, GIF, or PNG format under than 800 KB, and click OK. The recommended dimensions are 72 x 72 pixels. If you upload a GIF, it will be changed to a static image.
Switch among the following tabs to update user personal information:
- **Basics** – This tab displays basic user properties. To update a user property, locate the field where you want to make updates, and update the value. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
- **Risks** – This tab displays risk assessment of the user. You can find the following information:
- **Risk analysis** – Displays the number of risk actions detected over the last 7 days categorized by security category: network security, configuration security, endpoint security, and identity access.
- **Risky actions** – Displays the number of normal actions and the number of risky actions identified within the last 7 days.
- **Risk details** – Displays in-depth information on risks. Clicking a specific risk will open the **Detailed information** window for further insights.
- **Functional roles** – This tab displays all functional roles within the tenant.
To add this user to a specific functional role, enable the toggle; to remove this user from a specific functional role, disable the toggle. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
**Active** **functional roles** – This tab displays the functional roles where this user is currently a member.
- **Mail** – This tab displays mail information. You can update mail information. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
**Mailbox permissions** – This tab displays users and groups who have permissions for this user’s mailbox.
To add mailbox permissions, click **Add permissions**. In the **Add permissions** window, specify the target user or mail-enabled security group, select one or multiple permissions, and click **Save**.
- **Full access** – Allows a user to open and read/delete emails, manage folders, and act as the mailbox owner. It does not allow sending emails on behalf of the mailbox owner.
- **Send as** – Allows a user to send emails as if they were the mailbox.
- **Send on behalf** – Allows a user to send emails on behalf of the mailbox owner.
To edit mailbox permissions, select a record, and click **Edit**. In the **Edit permission** window, modify permissions and click **Save**.
To remove mailbox permissions, select a record, and click **Remove**. Click **Remove** in the confirmation window.
After adding, editing, or removing mailbox permissions, a process will start. To view the process status, you can go to **Process** **center**.
- **Mailbox storage** – This tab displays mailbox storage information. You can update information. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
- **Forwarding and replies** – This tab displays information on mail forwarding and replies. You can update information. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
- **Calendar permissions** – This tab displays users and groups who have permissions for this user’s calendar.
To add a calendar permission, click **Add permission**. In the **Add permission** window, select a calendar, select a permission, and specify the target user, functional role, mail-enabled security group, or guest user, and click **Save**.
- **None** – Gives no access to the calendar.
- **Can edit** – Gives editing access to the calendar.
- **Can view when I’m busy** – Allows viewing the user’s availability status, such as **Busy**, **Free**, or **Away**.
- **Can view titles and locations** – Allows viewing event titles, event locations, and user’s availability status.
- **Can view all details** – Gives full read-only access to the calendar.
- **Owner** – Gives full control over the calendar.
To edit a calendar permission, select a record, and click **Edit**. In the **Edit permission** window, modify permission and click **Save**.
To remove a calendar permission, select a record, and click **Remove**. Click **Remove** in the confirmation window.
After adding, editing, or removing a calendar permission, a process will start. To view the process status, you can go to **Process** **center**.
- **Distribution** **groups** – This tab displays all distribution groups within the tenant.
> ***Note**: If the current user does not have Exchange license, this tab will be hidden.
To add this user to a specific distribution group, enable the toggle; to remove this user from a specific distribution group, disable the toggle. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
To export distribution groups, click **Export**. A process will start to export the records. To view the process status, you can go to **Process** **center**.
**Active distribution groups** – This tab displays the distribution groups where this user is currently a member.
- **Security** **groups** – This tab displays all security groups within the tenant.
To add this user to a specific security group, enable the toggle; to remove this user from a specific security group, disable the toggle. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
To export security groups, click **Export**. A process will start to export the records. To view the process status, you can go to **Process** **center**.
**Active** **security** **groups** – This tab displays the security groups where this user is currently a member.
- **Directory roles** – This tab This tab displays all directory roles within the tenant.
To add this user to a specific directory role, enable the toggle; to remove this user from a specific directory role, disable the toggle. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
To export directory roles, click **Export**. A process will start to export the records. To view the process status, you can go to **Process** **center**.
**Active** **directory roles** – This tab displays the directory roles where this user is currently a member.
- **Shared mailboxes** – This tab displays a list of shared mailboxes. Clicking the display name of a shared mailbox will redirect you to the general information page where you can modify the permissions for the shared mailbox. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
To export shared mailboxes, click **Export**. A process will start to export the records. To view the process status, you can go to **Process** **center**.
**Equipment mailboxes** – This tab displays a list of equipment mailboxes. Clicking the display name of an equipment mailbox will redirect you to the general information page where you can modify the permissions for the equipment mailbox. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
To export equipment mailboxes, click **Export**. A process will start to export the records. To view the process status, you can go to **Process** **center**.
- **Room** **mailboxes** – This displays a list of room mailboxes. Clicking the display name of a room mailbox will redirect you to the general information page where you can modify the permissions for the room mailbox. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
To export room mailboxes, click **Export**. A process will start to export the records. To view the process status, you can go to **Process** **center**.
- **Microsoft 365 Groups** – This tab displays all Microsoft 365 Groups within the tenant.
To add this user to a specific Microsoft 365 Group, enable the toggle; to remove this user from a specific Microsoft 365 Group, disable the toggle. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
To export Microsoft 365 Groups, click **Export**. A process will start to export the records. To view the process status, you can go to **Process** **center**.
**Active** **Microsoft 365 Groups** – This tab displays the Microsoft 365 Groups where this user is currently a member.
- **Mail-enabled security groups** – This tab displays all mail-enabled security groups within the tenant.
> ***Note**: If the current user does not have Exchange license, this tab will be hidden.
To add this user to a specific mail-enabled security group, enable the toggle; to remove this user from a specific mail-enabled security group, disable the toggle. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
To export mail-enabled security groups, click **Export**. A process will start to export the records. To view the process status, you can go to **Process** **center**.
**Active** **mail-enabled security groups** – This tab displays the mail-enabled security groups where this user is currently a member.
- **Application groups** – This tab displays all application groups (security groups) within the tenant.
To add this user to a specific application group, enable the toggle; to remove this user from a specific application group, disable the toggle. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
To export application group, click **Export**. A process will start to export the records. To view the process status, you can go to **Process** **center**.
**Active** **application** **groups** – This tab displays the application groups where this user is currently a member.
- **Azure applications** – This tab displays all Azure applications within the tenant.
To add this user to a specific Azure application, enable the toggle; to remove this user from a specific Azure application, disable the toggle. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
- **Devices** – This tab displays the laptop devices added for the user. By clicking a device name, you will be redirected to the **Device management** module to view the device details.
- **SharePoint** – This tab displays all SharePoint sites within the tenant. Clicking a site name will redirect you to a new page where its subsites are displayed.
To add this user to the site visitors, site members, or site owners group of a subsite, turn on the toggle of the corresponding group; to remove this user from the site visitors, site members, or site owners group of a subsite, turning off the toggle of the corresponding group. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
To export SharePoint sites, click **Export**. A process will start to export the records. To view the process status, you can go to **Process** **center**.
- **Extension Attributes** – This tab displays up to 15 custom extension attributes associated with the user. To update an extension attribute, locate the field where you want to make updates, and update the value. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
- **Sign-ins** – This tab displays detailed sign-in activities of the user.
To export sign-in records, click **Export**. A process will start to export the records. To view the process status, you can go to **Process** **center**.
- **OneDrive** – This tab displays OneDrive information.
- **Audit Logs** – This tab displays all action records performed to the current user.
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