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Export to PDF#Update Functional Role Details
Clicking a functional role will redirect you to the Functional role details page where you can view and manage the functional role details.
Switch among the following tabs to update function role details:
- **Basics** – Under the **Basics** tab, you can update the functional role’s display name and description if needed. If the functional role is dynamic, you can also update the rules if required.
- **Members** – Under the **Members** tab, you can add and remove members from the functional role.
> ***Note**: If the functional role is dynamic, you cannot add or remove members.
- **Licenses** – Under the **Licenses** tab, you can assign or remove licenses for the functional role members. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply changes** to apply the updates in batch.
Note the following:
- License assignments will be blocked if no user seats are available and the tenant is not connected to a marketplace.
- If the tenant is connected to a marketplace, license assignment remains available even with zero available units. Selecting a license will automatically create a license request. For detailed instructions on connecting a tenant to a marketplace, refer to [Marketplace](#missing-link).
- **Distribution Groups** – This tab displays all distribution groups within the tenant.
To add this functional role to a specific distribution group, enable the toggle; to remove this functional role from a specific distribution group, disable the toggle. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply changes** to apply the updates in batch.
**Active** **distribution** **groups** – This tab displays the distribution groups where this functional role is currently a member.
- **Security groups** – This tab displays all security groups within the tenant.
To add this functional role to a specific security group, enable the toggle; to remove this functional role from a specific security group, disable the toggle. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply changes** to apply the updates in batch.
**Active security groups** – This tab displays the security groups where this functional role is currently a member.
- **Local** **Security groups** – This tab displays all local security groups within the tenant.
To add this functional role to a specific local security group, enable the toggle; to remove this functional role from a specific local security group, disable the toggle. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply changes** to apply the updates in batch.
**Active** **local** **security groups** – This tab displays the local security groups where this functional role is currently a member.
- **Mail-enabled security groups** – This tab displays all mail-enabled security groups within the tenant.
To add this functional role to a specific mail-enabled security group, enable the toggle; to remove this functional role from a specific mail-enabled security group, disable the toggle. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply changes** to apply the updates in batch.
**Active mail-enabled security groups** – This tab displays the mail-enabled security groups where this functional role is currently a member.
- **Shared** **mailboxes**– This tab displays all shared mailboxes within the tenant.
To add mailbox permissions, click the name of a shared mailbox. From the **Permissions** drop-down list, select one or multiple permissions, and click **Apply**.
- **Full access** – Allows a user to open and read/delete emails, manage folders, and act as the mailbox owner. It does not allow sending emails on behalf of the mailbox owner.
- **Send as** – Allows a user to send emails as if they were the mailbox.
- **Send on behalf** – Allows a user to send emails on behalf of the mailbox owner.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply changes** to apply the updates in batch.
- **Equipment mailboxes** – This tab displays all equipment mailboxes within the tenant.
To add mailbox permissions, click the name of a shared mailbox. From the **Permissions** drop-down list, select one or multiple permissions, and click **Apply**.
- **Full access** – Allows a user to open and read/delete emails, manage folders, and act as the mailbox owner. It does not allow sending emails on behalf of the mailbox owner.
- **Send as** – Allows a user to send emails as if they were the mailbox.
- **Send on behalf** – Allows a user to send emails on behalf of the mailbox owner.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply changes** to apply the updates in batch.
- **Room mailboxes** – This tab displays all room mailboxes within the tenant.
To add mailbox permissions, click the name of a shared mailbox. From the **Permissions** drop-down list, select one or multiple permissions, and click **Apply**.
- **Full access** – Allows a user to open and read/delete emails, manage folders, and act as the mailbox owner. It does not allow sending emails on behalf of the mailbox owner.
- **Send as** – Allows a user to send emails as if they were the mailbox.
- **Send on behalf** – Allows a user to send emails on behalf of the mailbox owner.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply changes** to apply the updates in batch.
- **Application groups** – This tab displays all application groups (security groups) within the tenant.
To add this functional role to a specific application group, enable the toggle; to remove this functional role from a specific application group, disable the toggle. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
To export application groups, click **Export**. A process will start to export the records. To view the process status, you can go to **Process** **center**.
**Active** **application** **groups** – This tab displays the application groups where this functional role is currently a member.
- **Azure applications** – This tab displays all Azure applications within the tenant.
To add this functional role to a specific Azure application, enable the toggle; to remove functional role user from a specific Azure application, disable the toggle. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
- **SharePoint** – This tab displays all SharePoint sites within the tenant. Clicking a site name will redirect you to a new page where its subsites are displayed.
To add this functional role to the site visitors, site members, or site owners group of a subsite, turn on the toggle of the corresponding group; to remove this functional role from the site visitors, site members, or site owners group of a subsite, turning off the toggle of the corresponding group. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply changes** to apply the updates in batch.
- **Teams** – This tab displays Teams.
To add this functional role to a specific team, enable the toggle; to remove this functional role from a specific team, disable the toggle. A value changed icon will appear on each updated field.
There is a message bar indicating the number of changes under a tab. When ready, you can click **Apply** **changes** to apply the updates in batch.
- **Audit Logs** – This tab displays all action records performed to the current functional role.
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