Home > Perform SharePoint Online Migrations > Required Permissions for SharePoint Online Migration > Permissions for Source SharePoint Online
Export to PDFPermissions for Source SharePoint Online
To connect to the source, you can choose to only use a service account/delegated app profile, Fly app profile, or custom app profile as the authentication method. You can also use the combination of a service account/delegated app profile and a Fly app profile, or the combination of a service account/delegated app profile and a custom app profile.
Refer to the following sections to view the permissions required by the authentication methods.
Fly App Profile Permissions
With the Tenant Owner or Service Administrator role, you can create a Fly app profile in AvePoint Online Services > Management > App management to connect to the Microsoft 365 tenant using the Fly app.
Refer to Fly App Profile Permissions about how to create a Fly app profile and required permissions of the Fly app profile.
To migrate Power Apps for lists in SharePoint Online migrations, an app profile for Power Platform is required. Refer to the Fly App for Power Platform Permissions (Default app) section in Permissions for Source Power Platform for required permissions.
Custom App Profile Permissions
With the Tenant Owner and Service Administrator role, you can create a custom app profile in AvePoint Online Services > Management > App management to connect to the Microsoft 365 tenant using a custom Azure app.
Refer to the following procedures to create a custom app profile:
-
Prepare a certificate in Microsoft Entra ID. Refer to for more information.
You can ignore this step if you have a certificate.
-
Create a custom Azure app in Microsoft Entra ID. Refer to for more information.
-
.
-
in AvePoint Online Services.
*Note: After you re-authorize the app profile, you need to wait about one hour before using the app profile for your migration to refresh the token if there are permissions updated.
The required API permissions to the custom Azure app are different according to your destination.
When Destination is SharePoint Online
To migrate all site collections, add the following API permissions to the custom Azure app.
| API | Permission | Type | Purpose |
|---|---|---|---|
| Microsoft Graph | User.Read.All(Read user profiles) | Application | Retrieve Microsoft 365 users for user mapping. |
| Microsoft Graph | RoleManagement.Read.Directory(Read all directory RBAC settings) | Application | Retrieve Microsoft global groups and check required roles of the service account. |
| Microsoft Graph | Group.Read.All(Read all groups) | Application | Retrieve owners, members, and more details of Microsoft 365 Groups related to source site collections |
| Microsoft Information Protection Sync Service | UnifiedPolicy.Tenant.Read (Read all unified policies of the tenant) | Application | Only required if you want to manage sensitivity labels of files/sites. |
| Azure Rights Management Services *Note: For 21Vianet tenants, the API name is Microsoft Rights Management Services. | Content.SuperUser (Read all protected content for this tenant) | Application | Only required if you want to manage sensitivity labels of files/sites. |
| SharePoint/Office 365 SharePoint Online | Sites.FullControl.All (Have full control of all site collections) | Application | Retrieve settings and permissions of SharePoint Online site collections. |
| SharePoint/Office 365 SharePoint Online | TermStore.ReadWrite.All(Read and write managed metadata) | Application | Retrieve and migrate from Managed Metadata Service.*Note: The permission is required to migrate the term set used in Managed Navigation. If you do not want to migrate the term set used in Managed Navigation, you can change the permission to TermStore.Read.All. |
For easy use, you can directly use the following commands to add required API permissions through Manifest for Microsoft 365 Commercial tenants.
"requiredResourceAccess": [
{
"resourceAppId": "00000003-0000-0ff1-ce00-000000000000",
"resourceAccess": [
{
"id": "678536fe-1083-478a-9c59-b99265e6b0d3",
"type": "Role"
},
{
"id": "c8e3537c-ec53-43b9-bed3-b2bd3617ae97",
"type": "Role"
}
]
},
{
"resourceAppId": "00000012-0000-0000-c000-000000000000",
"resourceAccess": [
{
"id": "7347eb49-7a1a-43c5-8eac-a5cd1d1c7cf0",
"type": "Role"
}
]
},
{
"resourceAppId": "00000003-0000-0000-c000-000000000000",
"resourceAccess": [
{
"id": "5b567255-7703-4780-807c-7be8301ae99b",
"type": "Role"
},
{
"id": "483bed4a-2ad3-4361-a73b-c83ccdbdc53c",
"type": "Role"
},
{
"id": "df021288-bdef-4463-88db-98f22de89214",
"type": "Role"
}
]
},
{
"resourceAppId": "870c4f2e-85b6-4d43-bdda-6ed9a579b725",
"resourceAccess": [
{
"id": "8b2071cd-015a-4025-8052-1c0dba2d3f64",
"type": "Role"
}
]
}
],
*Note: The permissions listed above are required to migrate all site collections in your tenant. If you only need to migrate specific site collections, change to use another custom app with different set of permissions. Refer to the following instructions:
- Add the following permissions to your app to be used.
| API | Permission | Type | Purpose |
|---|---|---|---|
| Microsoft Graph | User.Read.All(Read user profiles) | Application | Retrieve and migrate Microsoft 365 users. |
| Microsoft Graph | Sites.Selected(Access selected site collections) | Application | Retrieve and migrate data of specified site collections. |
| Microsoft Graph | RoleManagement.Read.Directory(Read all directory RBAC settings) | Application | Retrieve Microsoft global groups and check required roles of the service account. |
| Microsoft Graph | Group.Read.All(Read all groups) | Application | Retrieve owners, members, and more details of Microsoft 365 Groups related to source site collections |
| Microsoft Information Protection Sync Service | UnifiedPolicy.Tenant.Read(Read all unified policies of the tenant.) | Application | Only required if you want to manage the sensitivity labels of files. |
| Azure Rights Management Services*Note: For 21Vianet tenants, the API name is Microsoft Rights Management Services. | Content.SuperUser(Read all protected content for this tenant) | Application | Only required if you want to manage the sensitivity labels of files. |
| SharePoint/Office 365 SharePoint Online | Sites.Selected(Access selected site collections) | Application | Retrieve and migrate data of specified site collections. |
| SharePoint/Office 365 SharePoint Online | TermStore.ReadWrite.All(Read and write managed metadata) | Application | Retrieve and migrate from Managed Metadata Service.*Note: The permission is required to migrate the term set used in Managed Navigation. If you do not want to migrate the term set used in Managed Navigation, you can change the permission to TermStore.Read.All. |
"requiredResourceAccess": [
{
"resourceAppId": "00000003-0000-0ff1-ce00-000000000000",
"resourceAccess": [
{
"id": "c8e3537c-ec53-43b9-bed3-b2bd3617ae97",
"type": "Role"
},
{
"id": "20d37865-089c-4dee-8c41-6967602d4ac8",
"type": "Role"
}
]
},
{
"resourceAppId": "00000003-0000-0000-c000-000000000000",
"resourceAccess": [
{
"id": "5b567255-7703-4780-807c-7be8301ae99b",
"type": "Role"
},
{
"id": "483bed4a-2ad3-4361-a73b-c83ccdbdc53c",
"type": "Role"
},
{
"id": "883ea226-0bf2-4a8f-9f9d-92c9162a727d",
"type": "Role"
},
{
"id": "df021288-bdef-4463-88db-98f22de89214",
"type": "Role"
}
]
},
{
"resourceAppId": "00000012-0000-0000-c000-000000000000",
"resourceAccess": [
{
"id": "7347eb49-7a1a-43c5-8eac-a5cd1d1c7cf0",
"type": "Role"
}
]
},
{
"resourceAppId": "870c4f2e-85b6-4d43-bdda-6ed9a579b725",
"resourceAccess": [
{
"id": "8b2071cd-015a-4025-8052-1c0dba2d3f64",
"type": "Role"
}
]
}
],
-
in your environment.
-
Access the and download the RegisterAzureADAppForGrantFullControl.ps1, GrantFullControlForSiteCollection.ps1 and SiteCollectionUrls.csv files to a custom folder on a machine with a network connection.
-
In the custom folder, open the RegisterAzureADAppForGrantFullControl.ps1 file with Notepad, and configure the following parameters based on your needs. Then, save the file.
-
Tenant – The name of your tenant. For example, mytenant.onmicrosoft.com.
-
AzureEnvironment – The Azure environment for authentication.
-
ApplicationName – (Optional) The name of the Azure AD app to be created. By default, the name will be PnP PowerShell For Grant Full Control.
-
-
Open Windows PowerShell and enter the following commands in the Windows PowerShell window:
. "file path" -
Replace file path with the full path of the RegisterAzureADAppForGrantFullControl.ps1 file in the extracted folder, and press Enter on the keyboard.
-
Enter a password for the app certificate, and press Enter on the keyboard.
-
Sign in with a user in your tenant to create the app.
*Note: While registering the Azure AD app, the Permissions requested page will appear. Sign in using the Global Administrator account and click Accept to continue the registration.
The table below lists the required permissions by the app.
| API | Permission | Type |
|---|---|---|
| Microsoft Graph | Sites.FullControl.All(Have full control of all site collections) | Application |
| Microsoft Graph | User.Read.All(Read all users’ full profiles) | Application |
| SharePoint/Office 365 SharePoint Online | Sites.FullControl(Have full control of all site collections) | Application |
| SharePoint/Office 365 SharePoint Online | User.Read.All(Read user profiles) | Application |
9. A Register Azure AD App_(TimeStamp).log file will be generated in the same directory as the script. You can view the execution details in the file.
-
In the custom folder, open the SiteCollectionUrls.csv file, and enter the URL of the site collections to be migrated as below.
-
In the custom folder, open the GrantFullControlForSiteCollection.ps1 file with Notepad.
-
Configure the following parameters with required information.
-
$appId = ' ' – Enter the client ID of your custom app.
-
$appName = ' ' – Enter the display name of your custom app.
-
$AzureEnvironment = ' ' – Enter the Azure environment for authentication.
-
$certPath = 'PnP PowerShell For Grant Full Control AppCertificate Path(.pfx)' – Enter the full path of the generated app certificate.
-
$connection = Connect-PnPOnline
-
Url – Enter the SharePoint admin center URL of your tenant.
*Note: Your custom app may not have permissions to the SharePoint admin center URL. To avoid verifying the tenant domain while adding the connection in Fly, you can add the IsCheckAdminUrl=false string to the Customized features section in the migration policy.
-
ClientId – Enter the client ID of the PnP PowerShell For Grant Full Control app.
-
Tenant – Enter the ID of your tenant.
-
-
-
Open Windows PowerShell and enter the following commands in the Windows PowerShell window:
. "file path"Replace file path with the full path of the GrantFullControlForSiteCollection.ps1 file in the extracted folder, and press Enter on the keyboard.
-
Enter the certificate key of your custom app, and press Enter on the keyboard.
-
Enter the certificate password of the PnP PowerShell For Grant Full Control app, and press Enter on the keyboard.
When Destination is Google Drive
To migrate site collections, add the following API permissions to the custom Azure app.
| API | Permission | Type | Purpose |
|---|---|---|---|
| Microsoft Graph | User.Read.All(Read user profiles) | Application | Retrieve Microsoft 365 users for user mapping. |
| Microsoft Graph | RoleManagement.Read.Directory(Read all directory RBAC settings) | Application | Retrieve Microsoft global groups and check required roles of the service account. |
| Microsoft Graph | Group.Read.All(Read all groups) | Application | Retrieve owners, members, and more details of Microsoft 365 Groups related to source site collections |
| Microsoft Information Protection Sync Service | UnifiedPolicy.Tenant.Read(Read all unified policies of the tenant.) | Application | Only required if you want to manage the sensitivity labels of files. |
| Azure Rights Management Services*Note: For 21Vianet tenants, the API name is Microsoft Rights Management Services. | Content.SuperUser(Read all protected content for this tenant) | Application | Only required if you want to manage the sensitivity labels of files. |
| SharePoint/Office 365 SharePoint Online | Sites.FullControl.All (Have full control of all site collections) | Application | Retrieve settings and permissions of SharePoint Online site collections. |
For easy use, you can directly use the following commands to add required API permissions through Manifest for Microsoft 365 Commercial tenants.
"requiredResourceAccess": [
{
"resourceAppId": "00000003-0000-0ff1-ce00-000000000000",
"resourceAccess": [
{
"id": "678536fe-1083-478a-9c59-b99265e6b0d3",
"type": "Role"
}
]
},
{
"resourceAppId": "00000003-0000-0000-c000-000000000000",
"resourceAccess": [
{
"id": "5b567255-7703-4780-807c-7be8301ae99b",
"type": "Role"
},
{
"id": "483bed4a-2ad3-4361-a73b-c83ccdbdc53c",
"type": "Role"
},
{
"id": "df021288-bdef-4463-88db-98f22de89214",
"type": "Role"
}
]
},
{
"resourceAppId": "870c4f2e-85b6-4d43-bdda-6ed9a579b725",
"resourceAccess": [
{
"id": "8b2071cd-015a-4025-8052-1c0dba2d3f64",
"type": "Role"
}
]
},
{
"resourceAppId": "00000012-0000-0000-c000-000000000000",
"resourceAccess": [
{
"id": "7347eb49-7a1a-43c5-8eac-a5cd1d1c7cf0",
"type": "Role"
}
]
}
],
Service Account Permissions
The Tenant Owner and Service Administrators can also for Microsoft 365 to connect AvePoint Online Services to your Microsoft 365 tenant.
*Note: Users with Multi-Factor Authentication (MFA) enabled cannot be used as the service account to perform migrations. You can use a delegated app profile instead.
If you use both the app profile and service account authentications for the source, there are no permission requirements for the service account.
If you only use the service account authentication for the source, make sure the service account meets the following requirements:
To migrate Power Apps that are used to customized list forms in lists, also make sure the service account meets the following requirements:
*Note: This is only required when the destination is SharePoint Online.
To remove the service account from the site collections, refer to the following steps:
-
Click to download the Remove-SharePointOnlineUser.zip file. Then, extract the file.
-
In the extracted folder, configure the site collection URLs from which you want to remove the service account in the sites.csv file.
-
Install the SharePoint Online Management Shell on the Windows Server that can connect to your SharePoint Online. You can click the to download the SharePoint Online Management Shell.
-
Open Windows PowerShell and enter the following commands in the Windows PowerShell window:
. "file path"Replace file path with the full path of the Remove-SharePointOnlineUser.ps1 file in the extracted folder, and press Enter on the keyboard.
-
Enter the following commands, and press Enter on the keyboard:
Remove-SharePointOnlineUser -LoginName "" -AdministrationCenterUrl "" -Path ""
Delegated App Profile Permissions
Fly allows you to use the Fly delegated app profile or custom delegated app profile to connect to your workspace.
*Note: The license and permission requirements for the consent user are the same as those for the service account.
*Note: If the consent user of the delegated app profile has Multi-Factor Authentication (MFA) enabled, you must authorize or re-authorize the delegated app profile after MFA is enabled. Otherwise, the migration jobs using the delegated app profile will fail.
*Note: If you re-authorize the app profile, you need to wait about one hour before using the app profile for your migration to refresh the token when there are permissions updated.
To use the Fly delegated app profile with required permissions, refer to Fly Delegated App Profile Permissions.
To use a custom delegated app profile with required permissions, refer to the following steps:
-
After registering an app in Microsoft Entra ID, add the required permissions to the app. The section below shows the required permissions of a custom app.
When Destination is SharePoint Online, make sure the custom delegated app profile has the following permissions.
| API | Permission | Type | Purpose |
|---|---|---|---|
| Microsoft Graph | User.Read.All(Read user profiles) | Delegated | Retrieve and migrate Microsoft 365 users. |
| Microsoft Graph | RoleManagement.Read.Directory(Read directory RBAC settings) | Delegated | Retrieve Microsoft global groups and check required roles of the service account. |
| Microsoft Graph | Group.Read.All(Read all groups) | Delegated | Retrieve owners, members, and more details of Microsoft 365 Groups related to source site collections. |
| Microsoft Information Protection Sync Service | UnifiedPolicy.User.Read (Read all unified policies a user has access to) | Delegated | Only required if you want to manage sensitivity labels of files/sites. |
| Azure Rights Management Services *Note: For 21Vianet tenants, the API name is Microsoft Rights Management Services. | user_impersonation (Create and access protected content for users) | Delegated | Only required if you want to manage sensitivity labels of files/sites. |
| SharePoint/Office 365 SharePoint Online | AllSites.FullControl(Have full control of all site collections) | Delegated | Retrieve SharePoint Online site collections. |
| SharePoint/Office 365 SharePoint Online | TermStore.Read.All(Read and write managed metadata) | Delegated | Retrieve and migrate from Managed Metadata Service. |
"requiredResourceAccess": [
{
"resourceAppId": "00000012-0000-0000-c000-000000000000",
"resourceAccess": [
{
"id": "c9c9a04d-3b66-4ca8-a00c-fca953e2afd3",
"type": "Scope"
}
]
},
{
"resourceAppId": "870c4f2e-85b6-4d43-bdda-6ed9a579b725",
"resourceAccess": [
{
"id": "34f7024b-1bed-402f-9664-f5316a1e1b4a",
"type": "Scope"
}
]
},
{
"resourceAppId": "00000003-0000-0000-c000-000000000000",
"resourceAccess": [
{
"id": "5f8c59db-677d-491f-a6b8-5f174b11ec1d",
"type": "Scope"
},
{
"id": "741c54c3-0c1e-44a1-818b-3f97ab4e8c83",
"type": "Scope"
},
{
"id": "a154be20-db9c-4678-8ab7-66f6cc099a59",
"type": "Scope"
}
]
},
{
"resourceAppId": "00000003-0000-0ff1-ce00-000000000000",
"resourceAccess": [
{
"id": "a468ea40-458c-4cc2-80c4-51781af71e41",
"type": "Scope"
},
{
"id": "56680e0d-d2a3-4ae1-80d8-3c4f2100e3d0",
"type": "Scope"
}
]
}
],
| API | Permission | Type | Purpose |
|---|---|---|---|
| Microsoft Graph | User.Read.All(Read user profiles) | Delegated | Retrieve and migrate Microsoft 365 users. |
| Microsoft Graph | RoleManagement.Read.Directory(Read directory RBAC settings) | Delegated | Retrieve Microsoft global groups and check required roles of the service account. |
| Microsoft Graph | Group.Read.All(Read all groups) | Delegated | Retrieve owners, members, and more details of Microsoft 365 Groups related to source site collections. |
| Microsoft Information Protection Sync Service | UnifiedPolicy.User.Read (Read all unified policies a user has access to) | Delegated | Only required if you want to manage sensitivity labels of files/sites. |
| Azure Rights Management Services *Note: For 21Vianet tenants, the API name is Microsoft Rights Management Services. | user_impersonation (Create and access protected content for users) | Delegated | Only required if you want to manage sensitivity labels of files/sites. |
| SharePoint/Office 365 SharePoint Online | AllSites.FullControl(Have full control of all site collections) | Delegated | Retrieve SharePoint Online site collections. |
"requiredResourceAccess": [
{
"resourceAppId": "00000012-0000-0000-c000-000000000000",
"resourceAccess": [
{
"id": "c9c9a04d-3b66-4ca8-a00c-fca953e2afd3",
"type": "Scope"
}
]
},
{
"resourceAppId": "870c4f2e-85b6-4d43-bdda-6ed9a579b725",
"resourceAccess": [
{
"id": "34f7024b-1bed-402f-9664-f5316a1e1b4a",
"type": "Scope"
}
]
},
{
"resourceAppId": "00000003-0000-0000-c000-000000000000",
"resourceAccess": [
{
"id": "5f8c59db-677d-491f-a6b8-5f174b11ec1d",
"type": "Scope"
},
{
"id": "741c54c3-0c1e-44a1-818b-3f97ab4e8c83",
"type": "Scope"
},
{
"id": "a154be20-db9c-4678-8ab7-66f6cc099a59",
"type": "Scope"
}
]
},
{
"resourceAppId": "00000003-0000-0ff1-ce00-000000000000",
"resourceAccess": [
{
"id": "56680e0d-d2a3-4ae1-80d8-3c4f2100e3d0",
"type": "Scope"
}
]
}
],
-
Click Authentication in the left navigation of the app.
-
Click Add a platform.
-
Select Web in the Configure platforms panel.
-
In the Configure Web panel, enter the AvePoint Online Services URL: https://www.avepointonlineservices.com for your commercial environment or https://usgov.avepointonlineservices.com for your U.S. Government environment in the Redirect URIs field.
-
-
Click Configure.
-
Select the Access tokens and ID tokens checkboxes on the Authentication page.
-
Click Save.
-
Create an app profile for the app using the Custom mode in AvePoint Online Services by referring to .
*Note: When consenting to the app, if you have granted the admin consent and allowed public client flows for the permissions, you can choose to use the Global Administrator consent or the User consent method. If not, you can only use the Global Administrator consent method.