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Home > Settings > Configure Export Settings

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Configure Export Settings

On the Export Settings page, you can configure the following export settings:

  1. Where would you like to store the exported data bydefault? – Select an export location where the exported data will be stored by default. This location will be used for: content exported by rules, job reports exported from Job monitor, and barcodes exported from Physical Records > Explorer. Once exported, you can access data from this location.

    *Note: Storage locations of the SFTP or Microsoft Azure Blob Storage type created in Settings > Global storage settings are available to be set as an export location. In addition, Storage locations of the Google Cloud Storage type is specifically available for content exported from Google Drive.

  2. Create and upload configuration files – To export content into a specific format, the corresponding configuration files are required.

    You have the following options to prepare the configuration files per export format:

    • Use preconfigured configuration files: use built-in configuration files to streamline exports without additional customization.

    • Customize configuration files: download a template, modify it as needed, and then upload your tailored version to replace the existing template.

    • Use the compliant export wizard: use a guided wizard to define export formats, map metadata, and select export locations. Configurations will overwrite the existing template to enforce standardization.

  3. Enable data encryption – You can also enable encryption for the exported data by clicking the toggle (Button: toggle) button. A key will be automatically generated for data encryption and decryption. You can click Copy to copy the key to your clipboard.

    To generate a new key, click Generate. If your data has been exported with data encryption enabled, make sure you have saved the key properly before generating a new one as it will be used for data decryption.

  4. Click Save to save the configurations.

The following table lists the export formats and their supported content sources.

Export FormatSupported Content Sources
VEO FileSharePoint Online; OneDrive; Exchange Online
NAASharePoint Online; OneDrive; Exchange Online
NARASharePoint Online; OneDrive; Exchange Online; Google Drive

Decrypt Data

Refer to the following sample code to decrypt data:

*Note: In the sample code, we use the CryptoStream class and the Aes class under the System.Security.Cryptography namespace to decrypt data. Make sure you have the key generated in AvePoint Opus and that you know the full path of the exported file. The generated key contains two parts split by |: key and IV (initialization vector).

using System.Security.Cryptography;

namespace ConsoleApp1 {     internal class Example     {         public void DecryptData(string aesKeyAndIV)         {             try             {                 var aesKeyIVStrings = aesKeyAndIV.Split('|');                 byte[] keyBytes = Encoding.UTF8.GetBytes(aesKeyIVStrings[0]);                 byte[] ivBytes = Encoding.UTF8.GetBytes(aesKeyIVStrings[1]);

                using (FileStream fileStream = new FileStream("TestData.txt", FileMode.Open))                 {                     using (Aes aes = Aes.Create())                     {                         aes.Mode = CipherMode.CBC;                         aes.Padding = PaddingMode.PKCS7;                         using (CryptoStream cryptoStream = new CryptoStream(                            fileStream,                            aes.CreateDecryptor(keyBytes, ivBytes),                            CryptoStreamMode.Read))                                                                                                                                                 {                             // By default, the StreamReader uses UTF-8 encoding.                             // To change the text encoding, pass the desired encoding as the second parameter.                             // For example, new StreamReader(cryptoStream, Encoding.Unicode).                             using (StreamReader decryptReader = new StreamReader(cryptoStream))                             {                                 string decryptedMessage = decryptReader.ReadToEnd();                                 Console.WriteLine($"The decrypted original message: {decryptedMessage}");                             }                         }                     }                 }             }             catch (Exception ex)             {                 Console.WriteLine($"The decryption failed. {ex}");             }         }     } }

Customize Configuration Files

VEO File

Refer to the following steps to create and upload the configuration files for the VEO File export format:

  1. Click Download template. The VEO Configuration Files.zip file is downloaded to the download location of your current browser.

  2. Extract the ZIP file and modify the configuration files within the extracted folder. For more information on customizing metadata and values for VEO files that will be exported, refer to Export Content into VEO Files.

    *Note: When modifying the configuration files, do not change their file names, as the updated file names cannot be recognized by Opus when you upload the configuration files back to the Opus system.

  3. After modifying the configuration files, compress the configuration files into one ZIP file. Click Upload file, select the ZIP file, and click Open to upload the ZIP file.

    Additionally, you can use the system automatically generated public key to verify the signature in VEO files.

NAA

Refer to the following steps to create and upload the configuration files for the NAA export format:

  1. Click Download template. The NAA Configuration File.zip file is downloaded to the download location of your current browser.

  2. Extract the ZIP file and modify the configuration files within the extracted folder. For more information on exporting documents together with their columns in a format that is compliant with the National Archives of Australia (NAA) standards, refer to Export Content into NAA Files.

    *Note: When modifying the configuration files, do not change their file names, as the updated file names cannot be recognized by Opus when you upload the configuration files back to the Opus system.

  3. After modifying the configuration files, compress the configuration files into one ZIP file.

  4. Click Upload file, select the ZIP file, and click Open to upload the ZIP file.

NARA

Refer to the following steps to create and upload the NARA configuration files:

  1. Click Download template. The NARA Configuration File.zip file is downloaded to the download location of your current browser.

  2. Extract the ZIP file and modify the configuration files within the extracted folder. For more information on exporting documents together with their columns in a format that is compliant with the National Archives and Records Administration (NARA) standards, refer to Export Content into NARA Files.

    *Note: When modifying the configuration files, do not change their file names, as the updated file names cannot be recognized by Opus when you upload the configuration files back to the Opus system.

  3. After modifying the configuration files, compress the configuration files into one ZIP file.

  4. Click Upload file, select the ZIP file, and click Open to upload the ZIP file.

Additionally, you can enable data checksum so that a key will be automatically generated, which can help verify the integrity of files during transfer.

Configure Compliant Exports

A compliant export wizard allows you to define export formats, map metadata, and select export locations, which simplifies complex export configurations, reduces manual effort, and enhances data governance.

Refer to the following steps to configure compliant exports:

  1. Click Compliant exports.

  2. In the Format selection step, select the export format.

  3. Click Next.

  4. In the Metadata mapping step, metadata mappings are displayed, organized by content source. You can add, edit, delete, and reorder them to meet your export requirements.

    To add a metadata mapping, click Add mapping, complete the following information, and click Save.

    • Display name – This is the metadata name visible in the exported files.

    • Mapped metadata – This is the corresponding metadata field from the content source.

    • Default value – Set a default value for scenarios where the mapped metadata field contains no value or encounters retrieval errors.

    • Type – Select the type of the corresponding metadata field in the content source.

    • Format – This field applies when the corresponding metadata field is of the date type. Enter a date format.

    • Prefix – Enter a prefix to precede the metadata value in the exported files, e.g. Confidence/High if the prefix is Confidence and the metadata value is High.

    • Additional metadata – Choose whether to categorize this metadata as supplementary information. When enabled, Additional Metadata will be appended to the display name, e.g. Additional Metadata if the display name is Keywords.

  5. Click Next.

  6. In the Export location step, select an export location where the exported data will be stored. Storage locations of the SFTP or Microsoft Azure Blob Storage type created in Settings > Global storage settings are available to be set as an export location.

  7. Click Save.