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Export to PDFInformation Lifecycle
The following sections list the rule criteria that you can use to manage content in different content sources of the Information Lifecycle module.
For SharePoint Online
The following sections lists the rule criteria for each object level in SharePoint Online.
Note the following:
Object Level - Document
The following table lists the rule criteria that you can use to manage documents in SharePoint Online.
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages documents whose name meets the configured condition. | Matches |
| Name | Manages documents whose name meets the configured condition. | Does not match |
| Name | Manages documents whose name meets the configured condition. | Contains |
| Name | Manages documents whose name meets the configured condition. | Does not contain |
| Name | Manages documents whose name meets the configured condition. | Equals |
| Name | Manages documents whose name meets the configured condition. | Does not equal |
| Document size | Manages documents whose size meets the configured condition. | >= |
| Document size | Manages documents whose size meets the configured condition. | <= |
| Modified time | Manages documents whose modified time meets the configured condition. | From…to… |
| Modified time | Manages documents whose modified time meets the configured condition. | Before |
| Modified time | Manages documents whose modified time meets the configured condition. | Older than |
| Created time | Manages documents whose created time meets the configured condition. | From…to… |
| Created time | Manages documents whose created time meets the configured condition. | Before |
| Created time | Manages documents whose created time meets the configured condition. | Older than |
| Created by | Manages documents whose creator’s name meets the configured condition. | Contains |
| Created by | Manages documents whose creator’s name meets the configured condition. | Equals |
| Modified by | Manages documents whose modifier’s name meets the configured condition. Note that the username has two different forms: Log on Name (Domain\Username) and Displayed Name. | Contains |
| Modified by | Manages documents whose modifier’s name meets the configured condition. Note that the username has two different forms: Log on Name (Domain\Username) and Displayed Name. | Equals |
| Content type | Manages documents whose content type name meets the configured condition. | Matches |
| Content type | Manages documents whose content type name meets the configured condition. | Does not match |
| Content type | Manages documents whose content type name meets the configured condition. | Contains |
| Content type | Manages documents whose content type name meets the configured condition. | Does not contain |
| Content type | Manages documents whose content type name meets the configured condition. | Equals |
| Content type | Manages documents whose content type name meets the configured condition. | Does not equal |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Is blank |
| Column (Number) | Manages documents that have the specified type of column, and the column value meets the configured condition. | >= |
| Column (Number) | Manages documents that have the specified type of column, and the column value meets the configured condition. | <= |
| Column (Number) | Manages documents that have the specified type of column, and the column value meets the configured condition. | = |
| Column (Yes/No) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Yes |
| Column (Yes/No) | Manages documents that have the specified type of column, and the column value meets the configured condition. | No |
| Column (Date and Time) | Manages documents that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Column (Date and Time) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Before |
| Column (Date and Time) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Older than |
| Parent list type ID | Manages documents in the libraries whose library type ID meets the configured condition. | Equals |
| Parent list type ID | Manages documents in the libraries whose library type ID meets the configured condition. | Does not equal |
| Last accessed time | Manages documents whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | From…to… |
| Last accessed time | Manages documents whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | Before |
| Last accessed time | Manages documents whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | Older than |
| Last accessed time / modified time | Manages documents whose last accessed time or last modified time meets the configured condition. Opus will first retrieve the last accessed time of a document to see if the document meets the configured condition. If the last accessed time cannot be retrieved, AvePoint Opus will retrieve the last modified time of a document to see if the document meets the configured condition. | From…to… |
| Last accessed time / modified time | Manages documents whose last accessed time or last modified time meets the configured condition. Opus will first retrieve the last accessed time of a document to see if the document meets the configured condition. If the last accessed time cannot be retrieved, AvePoint Opus will retrieve the last modified time of a document to see if the document meets the configured condition. | Before |
| Last accessed time / modified time | Manages documents whose last accessed time or last modified time meets the configured condition. Opus will first retrieve the last accessed time of a document to see if the document meets the configured condition. If the last accessed time cannot be retrieved, AvePoint Opus will retrieve the last modified time of a document to see if the document meets the configured condition. | Older than |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Matches |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Does not match |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Contains |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Does not contain |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Equals |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Does not equal |
| Parent folder name (including subfolders) | Manages documents whose parent folder name meets the configured condition. Note that this criterion also includes subfolders. | Matches |
| Parent folder name (including subfolders) | Manages documents whose parent folder name meets the configured condition. Note that this criterion also includes subfolders. | Does not match |
| Parent folder name (including subfolders) | Manages documents whose parent folder name meets the configured condition. Note that this criterion also includes subfolders. | Contains |
| Parent folder name (including subfolders) | Manages documents whose parent folder name meets the configured condition. Note that this criterion also includes subfolders. | Does not contain |
| Parent folder name (including subfolders) | Manages documents whose parent folder name meets the configured condition. Note that this criterion also includes subfolders. | Equals |
| Parent folder name (including subfolders) | Manages documents whose parent folder name meets the configured condition. Note that this criterion also includes subfolders. | Does not equal |
| Parent library name | Manages documents in the libraries whose library name meets the configured condition. | Matches |
| Parent library name | Manages documents in the libraries whose library name meets the configured condition. | Does not match |
| Parent library name | Manages documents in the libraries whose library name meets the configured condition. | Contains |
| Parent library name | Manages documents in the libraries whose library name meets the configured condition. | Does not contain |
| Parent library name | Manages documents in the libraries whose library name meets the configured condition. | Equals |
| Parent library name | Manages documents in the libraries whose library name meets the configured condition. | Does not equal |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Matches |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Contains |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Equals |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Parent library property (Number) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | >= |
| Parent library property (Number) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | <= |
| Parent library property (Number) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | = |
| Parent library property (Yes/No) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Equals |
| Parent library property (Date and Time) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Parent library property (Date and Time) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Before |
| Parent library property (Date and Time) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Older than |
| Parent site collection property (Text) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | Matches |
| Parent site collection property (Text) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Parent site collection property (Text) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | Contains |
| Parent site collection property (Text) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Parent site collection property (Text) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | Equals |
| Parent site collection property (Text) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Parent site collection property (Number) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | >= |
| Parent site collection property (Number) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | <= |
| Parent site collection property (Number) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | = |
| Parent site collection property (Yes/No) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | Equals |
| Parent site collection property (Date and Time) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Parent site collection property (Date and Time) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | Before |
| Parent site collection property (Date and Time) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | Older than |
| Managed Metadata column (Text) | Manages documents that have a Managed Metadata type column, and the column value text meets the configured condition. | Matches |
| Managed Metadata column (Text) | Manages documents that have a Managed Metadata type column, and the column value text meets the configured condition. | Does not match |
| Managed Metadata column (Text) | Manages documents that have a Managed Metadata type column, and the column value text meets the configured condition. | Contains |
| Managed Metadata column (Text) | Manages documents that have a Managed Metadata type column, and the column value text meets the configured condition. | Does not contain |
| Managed Metadata column (Text) | Manages documents that have a Managed Metadata type column, and the column value text meets the configured condition. | Equals |
| Managed Metadata column (Text) | Manages documents that have a Managed Metadata type column, and the column value text meets the configured condition. | Does not equal |
| Managed Metadata column (Number) | Manages documents that have a Managed Metadata type column, and the column value number meets the configured condition. | >= |
| Managed Metadata column (Number) | Manages documents that have a Managed Metadata type column, and the column value number meets the configured condition. | <= |
| Managed Metadata column (Number) | Manages documents that have a Managed Metadata type column, and the column value number meets the configured condition. | = |
| Retention label | Manages documents whose retention label meets the configured condition. | Matches |
| Retention label | Manages documents whose retention label meets the configured condition. | Does not match |
| Retention label | Manages documents whose retention label meets the configured condition. | Equals |
| Retention label | Manages documents whose retention label meets the configured condition. | Does not equal |
| Retention label | Manages documents whose retention label meets the configured condition. | Is blank |
| Sensitivity label | Manages documents whose sensitivity label (display name) meets the configured condition. | Matches |
| Sensitivity label | Manages documents whose sensitivity label (display name) meets the configured condition. | Does not match |
| Sensitivity label | Manages documents whose sensitivity label (display name) meets the configured condition. | Equals |
| Sensitivity label | Manages documents whose sensitivity label (display name) meets the configured condition. | Does not equal |
| Sensitivity label | Manages documents whose sensitivity label (display name) meets the configured condition. | Is blank |
Object Level - Item
The following table lists the rule criteria that you can use to manage items in SharePoint Online.
| Criterion | Description | Condition |
|---|---|---|
| Title | Manages items whose title meets the configured condition. | Matches |
| Title | Manages items whose title meets the configured condition. | Does not match |
| Title | Manages items whose title meets the configured condition. | Contains |
| Title | Manages items whose title meets the configured condition. | Does not contain |
| Title | Manages items whose title meets the configured condition. | Equals |
| Title | Manages items whose title meets the configured condition. | Does not equal |
| Modified time | Manages items whose modified time meets the configured condition. | From…to… |
| Modified time | Manages items whose modified time meets the configured condition. | Before |
| Modified time | Manages items whose modified time meets the configured condition. | Older than |
| Created time | Manages items whose created time meets the configured condition. | From…to… |
| Created time | Manages items whose created time meets the configured condition. | Before |
| Created time | Manages items whose created time meets the configured condition. | Older than |
| Created by | Manages items whose creator’s name meets the configured condition. | Contains |
| Created by | Manages items whose creator’s name meets the configured condition. | Equals |
| Modified by | Manages items whose modifier’s name meets the configured condition. | Contains |
| Modified by | Manages items whose modifier’s name meets the configured condition. | Equals |
| Content type | Manages items whose content type name meets the configured condition. | Matches |
| Content type | Manages items whose content type name meets the configured condition. | Does not match |
| Content type | Manages items whose content type name meets the configured condition. | Contains |
| Content type | Manages items whose content type name meets the configured condition. | Does not contain |
| Content type | Manages items whose content type name meets the configured condition. | Equals |
| Content type | Manages items whose content type name meets the configured condition. | Does not equal |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Is blank |
| Column (Number) | Manages items that have the specified type of column, and the column value meets the configured condition. | >= |
| Column (Number) | Manages items that have the specified type of column, and the column value meets the configured condition. | <= |
| Column (Number) | Manages items that have the specified type of column, and the column value meets the configured condition. | = |
| Column (Yes/No) | Manages items that have the specified type of column, and the column value meets the configured condition. | Yes |
| Column (Yes/No) | Manages items that have the specified type of column, and the column value meets the configured condition. | No |
| Column (Date and Time) | Manages items that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Column (Date and Time) | Manages items that have the specified type of column, and the column value meets the configured condition. | Before |
| Column (Date and Time) | Manages items that have the specified type of column, and the column value meets the configured condition. | Older than |
| Parent list type ID | Manages items in the lists whose list type ID meets the configured condition. | Equals |
| Parent list type ID | Manages items in the lists whose list type ID meets the configured condition. | Does not equal |
Object Level - Folder
The following table lists the rule criteria that you can use to manage folders in SharePoint Online.
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages folders whose name meets the configured condition. | Matches |
| Name | Manages folders whose name meets the configured condition. | Does not match |
| Name | Manages folders whose name meets the configured condition. | Contains |
| Name | Manages folders whose name meets the configured condition. | Does not contain |
| Name | Manages folders whose name meets the configured condition. | Equals |
| Name | Manages folders whose name meets the configured condition. | Does not equal |
| Modified time | Manages folders whose modified time meets the configured condition. | From…to… |
| Modified time | Manages folders whose modified time meets the configured condition. | Before |
| Modified time | Manages folders whose modified time meets the configured condition. | Older than |
| Created time | Manages folders whose created time meets the configured condition. | From…to… |
| Created time | Manages folders whose created time meets the configured condition. | Before |
| Created time | Manages folders whose created time meets the configured condition. | Older than |
| Created by | Manages folders whose creator’s name meets the configured condition. | Contains |
| Created by | Manages folders whose creator’s name meets the configured condition. | Equals |
| Content type | Manages folders whose content type name meets the configured condition. | Matches |
| Content type | Manages folders whose content type name meets the configured condition. | Does not match |
| Content type | Manages folders whose content type name meets the configured condition. | Contains |
| Content type | Manages folders whose content type name meets the configured condition. | Does not contain |
| Content type | Manages folders whose content type name meets the configured condition. | Equals |
| Content type | Manages folders whose content type name meets the configured condition. | Does not equal |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Is blank |
| Column (Number) | Manages folders that have the specified type of column, and the column value meets the configured condition. | >= |
| Column (Number) | Manages folders that have the specified type of column, and the column value meets the configured condition. | <= |
| Column (Number) | Manages folders that have the specified type of column, and the column value meets the configured condition. | = |
| Column (Yes/No) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Yes |
| Column (Yes/No) | Manages folders that have the specified type of column, and the column value meets the configured condition. | No |
| Column (Date and Time) | Manages folders that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Column (Date and Time) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Before |
| Column (Date and Time) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Older than |
Object Level - List/Library
The following table lists the rule criteria that you can use to manage lists and libraries in SharePoint Online.
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages lists/libraries whose name meets the configured condition. | Matches |
| Name | Manages lists/libraries whose name meets the configured condition. | Does not match |
| Name | Manages lists/libraries whose name meets the configured condition. | Contains |
| Name | Manages lists/libraries whose name meets the configured condition. | Does not contain |
| Name | Manages lists/libraries whose name meets the configured condition. | Equals |
| Name | Manages lists/libraries whose name meets the configured condition. | Does not equal |
| Modified time | Manages lists/libraries whose modified time meets the configured condition. | From…to… |
| Modified time | Manages lists/libraries whose modified time meets the configured condition. | Before |
| Modified time | Manages lists/libraries whose modified time meets the configured condition. | Older than |
| Created time | Manages lists/libraries whose created time meets the configured condition. | From…to… |
| Created time | Manages lists/libraries whose created time meets the configured condition. | Before |
| Created time | Manages lists/libraries whose created time meets the configured condition. | Older than |
| Custom property (Text) | Manages lists/libraries that have the specified custom property (Text), and the property value meets the configured condition. | Matches |
| Custom property (Text) | Manages lists/libraries that have the specified custom property (Text), and the property value meets the configured condition. | Does not match |
| Custom property (Text) | Manages lists/libraries that have the specified custom property (Text), and the property value meets the configured condition. | Contains |
| Custom property (Text) | Manages lists/libraries that have the specified custom property (Text), and the property value meets the configured condition. | Does not contain |
| Custom property (Text) | Manages lists/libraries that have the specified custom property (Text), and the property value meets the configured condition. | Equals |
| Custom property (Text) | Manages lists/libraries that have the specified custom property (Text), and the property value meets the configured condition. | Does not equal |
| Custom property (Number) | Manages lists/libraries that have the specified property (Number), and the property value meets the configured condition. | >= |
| Custom property (Number) | Manages lists/libraries that have the specified property (Number), and the property value meets the configured condition. | <= |
| Custom property (Number) | Manages lists/libraries that have the specified property (Number), and the property value meets the configured condition. | = |
| Custom property (Yes/No) | Manages lists/libraries that have the specified custom property (Yes/No), and the property value meets the configured condition. | Yes |
| Custom property (Yes/No) | Manages lists/libraries that have the specified custom property (Yes/No), and the property value meets the configured condition. | No |
| Custom property (Date and Time) | Manages lists/libraries that have the specified Date and Time type custom property, and the property value meets the configured condition. | From…to… |
| Custom property (Date and Time) | Manages lists/libraries that have the specified Date and Time type custom property, and the property value meets the configured condition. | Before |
| Custom property (Date and Time) | Manages lists/libraries that have the specified Date and Time type custom property, and the property value meets the configured condition. | Older than |
Object Level - Site
The following table lists the rule criteria that you can use to manage sites in SharePoint Online.
| Criterion | Description | Condition |
|---|---|---|
| URL | Manages sites whose URL meets the configured condition. | Matches |
| URL | Manages sites whose URL meets the configured condition. | Does not match |
| URL | Manages sites whose URL meets the configured condition. | Contains |
| URL | Manages sites whose URL meets the configured condition. | Does not contain |
| URL | Manages sites whose URL meets the configured condition. | Equals |
| URL | Manages sites whose URL meets the configured condition. | Does not equal |
| Title | Manages sites whose title meets the configured condition. | Matches |
| Title | Manages sites whose title meets the configured condition. | Does not match |
| Title | Manages sites whose title meets the configured condition. | Contains |
| Title | Manages sites whose title meets the configured condition. | Does not contain |
| Title | Manages sites whose title meets the configured condition. | Equals |
| Title | Manages sites whose title meets the configured condition. | Does not equal |
| Modified time | Manages sites whose modified time meets the configured condition. | From…to… |
| Modified time | Manages sites whose modified time meets the configured condition. | Before |
| Modified time | Manages sites whose modified time meets the configured condition. | Older than |
| Created time | Manages sites whose created time meets the configured condition. | From…to… |
| Created time | Manages sites whose created time meets the configured condition. | Before |
| Created time | Manages sites whose created time meets the configured condition. | Older than |
| Custom property (Text) | Manages sites that have the specified custom property (Text), and the property value meets the configured condition. | Matches |
| Custom property (Text) | Manages sites that have the specified custom property (Text), and the property value meets the configured condition. | Does not match |
| Custom property (Text) | Manages sites that have the specified custom property (Text), and the property value meets the configured condition. | Contains |
| Custom property (Text) | Manages sites that have the specified custom property (Text), and the property value meets the configured condition. | Does not contain |
| Custom property (Text) | Manages sites that have the specified custom property (Text), and the property value meets the configured condition. | Equals |
| Custom property (Text) | Manages sites that have the specified custom property (Text), and the property value meets the configured condition. | Does not equal |
| Custom property (Number) | Manages sites that have the specified custom property (Number), and the property value meets the configured condition. | >= |
| Custom property (Number) | Manages sites that have the specified custom property (Number), and the property value meets the configured condition. | <= |
| Custom property (Number) | Manages sites that have the specified custom property (Number), and the property value meets the configured condition. | = |
| Custom property (Yes/No) | Manages sites that have the specified custom property (Yes/No), and the property value meets the configured condition. | Yes |
| Custom property (Yes/No) | Manages sites that have the specified custom property (Yes/No), and the property value meets the configured condition. | No |
| Custom property (Date and Time) | Manages sites that have the specified custom property (Date and Time), and the property value meets the configured condition. | From…to… |
| Custom property (Date and Time) | Manages sites that have the specified custom property (Date and Time), and the property value meets the configured condition. | Before |
| Custom property (Date and Time) | Manages sites that have the specified custom property (Date and Time), and the property value meets the configured condition. | Older than |
Object Level - Site Collection
The following table lists the rule criteria that you can use to manage site collections in SharePoint Online.
| Criterion | Description | Condition |
|---|---|---|
| URL | Manages site collections whose URL meets the configured condition. | Matches |
| URL | Manages site collections whose URL meets the configured condition. | Does not match |
| URL | Manages site collections whose URL meets the configured condition. | Contains |
| URL | Manages site collections whose URL meets the configured condition. | Does not contain |
| URL | Manages site collections whose URL meets the configured condition. | Equals |
| URL | Manages site collections whose URL meets the configured condition. | Does not equal |
| Title | Manages site collections whose title meets the configured condition. | Matches |
| Title | Manages site collections whose title meets the configured condition. | Does not match |
| Title | Manages site collections whose title meets the configured condition. | Contains |
| Title | Manages site collections whose title meets the configured condition. | Does not contain |
| Title | Manages site collections whose title meets the configured condition. | Equals |
| Title | Manages site collections whose title meets the configured condition. | Does not equal |
| Modified time | Manages site collections whose modified time meets the configured condition. | From…to… |
| Modified time | Manages site collections whose modified time meets the configured condition. | Before |
| Modified time | Manages site collections whose modified time meets the configured condition. | Older than |
| Created time | Manages site collections whose created time meets the configured condition. | From…to… |
| Created time | Manages site collections whose created time meets the configured condition. | Before |
| Created time | Manages site collections whose created time meets the configured condition. | Older than |
| Primary administrator | Manages site collections whose primary administrator’s name meets the configured condition. | Contains |
| Primary administrator | Manages site collections whose primary administrator’s name meets the configured condition. | Equals |
| Site collection size trigger | Manages site collections whose data size meets the configured condition. | >= |
| Custom property (Text) | Manages site collections that have the specified custom property (Text), and the property value meets the configured condition. | Matches |
| Custom property (Text) | Manages site collections that have the specified custom property (Text), and the property value meets the configured condition. | Does not match |
| Custom property (Text) | Manages site collections that have the specified custom property (Text), and the property value meets the configured condition. | Contains |
| Custom property (Text) | Manages site collections that have the specified custom property (Text), and the property value meets the configured condition. | Does not contain |
| Custom property (Text) | Manages site collections that have the specified custom property (Text), and the property value meets the configured condition. | Equals |
| Custom property (Text) | Manages site collections that have the specified custom property (Text), and the property value meets the configured condition. | Does not equal |
| Custom property (Number) | Manages site collections that have the specified custom property (Number), and the property value meets the configured condition. | >= |
| Custom property (Number) | Manages site collections that have the specified custom property (Number), and the property value meets the configured condition. | <= |
| Custom property (Number) | Manages site collections that have the specified custom property (Number), and the property value meets the configured condition. | = |
| Custom property (Yes/No) | Manages site collections that have the specified custom property (Yes/No), and the property value meets the configured condition. | Yes |
| Custom property (Yes/No) | Manages site collections that have the specified custom property (Yes/No), and the property value meets the configured condition. | No |
| Custom property (Date and Time) | Manages site collections that have the specified custom property (Date and Time), and the property value meets the configured condition. | From…to… |
| Custom property (Date and Time) | Manages site collections that have the specified custom property (Date and Time), and the property value meets the configured condition. | Before |
| Custom property (Date and Time) | Manages site collections that have the specified custom property (Date and Time), and the property value meets the configured condition. | Older than |
For Teams & Groups
The management of Teams & Groups is handled through SharePoint Online, using the same rule criteria and rule actions as those applied to SharePoint Online. To manage content for Teams & Groups, you must select SharePoint Online as the content source. For the detailed rule criteria that you can use to manage content for Teams & Groups, please refer to Rule Criteria.
For OneDrive
The following table lists the rule criteria that you can use to manage documents in OneDrive.
Note the following:
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages documents whose name meets the configured condition. | Matches |
| Name | Manages documents whose name meets the configured condition. | Does not match |
| Name | Manages documents whose name meets the configured condition. | Contains |
| Name | Manages documents whose name meets the configured condition. | Does not contain |
| Name | Manages documents whose name meets the configured condition. | Equals |
| Name | Manages documents whose name meets the configured condition. | Does not equal |
| Document size | Manages documents whose size meets the configured condition. | >= |
| Document size | Manages documents whose size meets the configured condition. | <= |
| Modified time | Manages documents whose modified time meets the configured condition. | From…to… |
| Modified time | Manages documents whose modified time meets the configured condition. | Before |
| Modified time | Manages documents whose modified time meets the configured condition. | Older than |
| Created time | Manages documents whose created time meets the configured condition. | From…to… |
| Created time | Manages documents whose created time meets the configured condition. | Before |
| Created time | Manages documents whose created time meets the configured condition. | Older than |
| Created by | Manages documents whose creator’s name meets the configured condition. | Contains |
| Created by | Manages documents whose creator’s name meets the configured condition. | Equals |
| Modified by | Manages documents whose modifier’s name meets the configured condition. Note that the username has two different forms: Log on Name (Domain\Username) and Displayed Name. | Contains |
| Modified by | Manages documents whose modifier’s name meets the configured condition. Note that the username has two different forms: Log on Name (Domain\Username) and Displayed Name. | Equals |
| Content type | Manages documents whose content type name meets the configured condition. | Matches |
| Content type | Manages documents whose content type name meets the configured condition. | Does not match |
| Content type | Manages documents whose content type name meets the configured condition. | Contains |
| Content type | Manages documents whose content type name meets the configured condition. | Does not contain |
| Content type | Manages documents whose content type name meets the configured condition. | Equals |
| Content type | Manages documents whose content type name meets the configured condition. | Does not equal |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Is blank |
| Column (Number) | Manages documents that have the specified type of column, and the column value meets the configured condition. | >= |
| Column (Number) | Manages documents that have the specified type of column, and the column value meets the configured condition. | <= |
| Column (Number) | Manages documents that have the specified type of column, and the column value meets the configured condition. | = |
| Column (Yes/No) | Manages documents that have the column (Yes/No), and the column value meets the configured condition. | Yes |
| Column (Yes/No) | Manages documents that have the column (Yes/No), and the column value meets the configured condition. | No |
| Column (Date and Time) | Manages documents that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Column (Date and Time) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Before |
| Column (Date and Time) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Older than |
| Parent list type ID | Manages documents in the libraries whose library type ID meets the configured condition. | Equals |
| Parent list type ID | Manages documents in the libraries whose library type ID meets the configured condition. | Does not equal |
| Last accessed time | Manages documents whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | From…to… |
| Last accessed time | Manages documents whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | Before |
| Last accessed time | Manages documents whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | Older than |
| Last accessed time / modified time | Manages documents whose last accessed time or last modified time meets the configured condition. Opus will first retrieve the last accessed time of a document to see if the document meets the configured condition. If the last accessed time cannot be retrieved, AvePoint Opus will retrieve the last modified time of a document to see if the document meets the configured condition. | From…to… |
| Last accessed time / modified time | Manages documents whose last accessed time or last modified time meets the configured condition. Opus will first retrieve the last accessed time of a document to see if the document meets the configured condition. If the last accessed time cannot be retrieved, AvePoint Opus will retrieve the last modified time of a document to see if the document meets the configured condition. | Before |
| Last accessed time / modified time | Manages documents whose last accessed time or last modified time meets the configured condition. Opus will first retrieve the last accessed time of a document to see if the document meets the configured condition. If the last accessed time cannot be retrieved, AvePoint Opus will retrieve the last modified time of a document to see if the document meets the configured condition. | Older than |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Matches |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Does not match |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Contains |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Does not contain |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Equals |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Does not equal |
| Parent Library Name | Manages documents whose parent library name meets the configured condition. | Matches |
| Parent Library Name | Manages documents whose parent library name meets the configured condition. | Does not match |
| Parent Library Name | Manages documents whose parent library name meets the configured condition. | Contains |
| Parent Library Name | Manages documents whose parent library name meets the configured condition. | Does not contain |
| Parent Library Name | Manages documents whose parent library name meets the configured condition. | Equals |
| Parent Library Name | Manages documents whose parent library name meets the configured condition. | Does not equal |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Matches |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Contains |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Equals |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Parent library property (Number) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | >= |
| Parent library property (Number) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | <= |
| Parent library property (Number) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | = |
| Parent library property (Yes/No) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Equals |
| Parent library property (Date and Time) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Parent library property (Date and Time) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Before |
| Parent library property (Date and Time) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Older than |
| Retention label | Manages documents whose retention label meets the configured condition. | Matches |
| Retention label | Manages documents whose retention label meets the configured condition. | Does not match |
| Retention label | Manages documents whose retention label meets the configured condition. | Equals |
| Retention label | Manages documents whose retention label meets the configured condition. | Does not equal |
| Retention label | Manages documents whose retention label meets the configured condition. | Is blank |
| Sensitivity label | Manages documents whose sensitivity label (display name) meets the configured condition. | Matches |
| Sensitivity label | Manages documents whose sensitivity label (display name) meets the configured condition. | Does not match |
| Sensitivity label | Manages documents whose sensitivity label (display name) meets the configured condition. | Equals |
| Sensitivity label | Manages documents whose sensitivity label (display name) meets the configured condition. | Does not equal |
| Sensitivity label | Manages documents whose sensitivity label (display name) meets the configured condition. | Is blank |
For Exchange Online
The following table lists the rule criteria that you can use to manage emails in Exchange Online.
| Criterion | Description | Condition |
|---|---|---|
| Subject | Manages emails whose subject meets the configured condition. | Matches |
| Subject | Manages emails whose subject meets the configured condition. | Does not match |
| Subject | Manages emails whose subject meets the configured condition. | Contains |
| Subject | Manages emails whose subject meets the configured condition. | Does not contain |
| Subject | Manages emails whose subject meets the configured condition. | Equals |
| Subject | Manages emails whose subject meets the configured condition. | Does not equal |
| Attachment count | Manages emails whose attachment count meets the configured condition. | >= |
| Attachment count | Manages emails whose attachment count meets the configured condition. | <= |
| Size | Manages emails whose size count meets the configured condition. | >= |
| Size | Manages emails whose size count meets the configured condition. | <= |
| Send date | Manages emails whose send date count meets the configured condition. | From…to… |
| Send date | Manages emails whose send date count meets the configured condition. | Before |
| Send date | Manages emails whose send date count meets the configured condition. | Older than |
| Send from | Manages emails whose sender meets the configured condition. | Contains |
| Send from | Manages emails whose sender meets the configured condition. | Equals |
| Send to | Manages emails whose receiver meets the configured condition. | Contains |
| Retention label | Manages emails whose retention label meets the configured condition. | Equals |
| Retention label | Manages emails whose retention label meets the configured condition. | Does not equal |
| Retention label | Manages emails whose retention label meets the configured condition. | Is blank |
| Sensitivity label | Manages emails whose sensitivity label (display name) meets the configured condition. | Equals |
| Sensitivity label | Manages emails whose sensitivity label (display name) meets the configured condition. | Does not equal |
| Sensitivity label | Manages emails whose sensitivity label (display name) meets the configured condition. | Is blank |
For Physical Records
The following sections lists the rule criteria for each object level in Physical Records.
Object Level - Physical Folder
The following table lists the rule criteria that you can use to manage physical folders.
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages physical folders whose name meets the configured condition. | Matches |
| Name | Manages physical folders whose name meets the configured condition. | Does not match |
| Name | Manages physical folders whose name meets the configured condition. | Contains |
| Name | Manages physical folders whose name meets the configured condition. | Does not contain |
| Name | Manages physical folders whose name meets the configured condition. | Equals |
| Name | Manages physical folders whose name meets the configured condition. | Does not equal |
| Created by | Manages physical folders whose creator’s name meets the configured condition. | Contains |
| Created by | Manages physical folders whose creator’s name meets the configured condition. | Equals |
| Created time | Manages physical folders whose created time meets the configured condition. | From…to… |
| Created time | Manages physical folders whose created time meets the configured condition. | Before |
| Created time | Manages physical folders whose created time meets the configured condition. | Older than |
| Modified by | Manages physical folders whose modifier’s name meets the configured condition. | Contains |
| Modified by | Manages physical folders whose modifier’s name meets the configured condition. | Equals |
| Modified time | Manages physical folders whose modified time meets the configured condition. | From…to… |
| Modified time | Manages physical folders whose modified time meets the configured condition. | Before |
| Modified time | Manages physical folders whose modified time meets the configured condition. | Older than |
| Column (Text) | Manages physical folders that have the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages physical folders that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages physical folders that have the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages physical folders that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages physical folders that have the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages physical folders that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Date and Time) | Manages physical folders that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Column (Date and Time) | Manages physical folders that have the specified type of column, and the column value meets the configured condition. | Before |
| Column (Date and Time) | Manages physical folders that have the specified type of column, and the column value meets the configured condition. | Older than |
Object Level - Physical Box
The following table lists the rule criteria that you can use to manage physical boxes.
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages physical boxes whose name meets the configured condition. | Matches |
| Name | Manages physical boxes whose name meets the configured condition. | Does not match |
| Name | Manages physical boxes whose name meets the configured condition. | Contains |
| Name | Manages physical boxes whose name meets the configured condition. | Does not contain |
| Name | Manages physical boxes whose name meets the configured condition. | Equals |
| Name | Manages physical boxes whose name meets the configured condition. | Does not equal |
| Created by | Manages physical boxes whose creator’s name meets the configured condition. | Contains |
| Created by | Manages physical boxes whose creator’s name meets the configured condition. | Equals |
| Created time | Manages physical boxes whose created time meets the configured condition. | From…to… |
| Created time | Manages physical boxes whose created time meets the configured condition. | Before |
| Created time | Manages physical boxes whose created time meets the configured condition. | Older than |
| Modified by | Manages physical boxes whose modifier’s name meets the configured condition. | Contains |
| Modified by | Manages physical boxes whose modifier’s name meets the configured condition. | Equals |
| Modified time | Manages physical boxes whose modified time meets the configured condition. | From…to… |
| Modified time | Manages physical boxes whose modified time meets the configured condition. | Before |
| Modified time | Manages physical boxes whose modified time meets the configured condition. | Older than |
| Column (Text) | Manages physical boxes that have the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages physical boxes that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages physical boxes that have the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages physical boxes that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages physical boxes that have the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages physical boxes that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Date and Time) | Manages physical boxes that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Column (Date and Time) | Manages physical boxes that have the specified type of column, and the column value meets the configured condition. | Before |
| Column (Date and Time) | Manages physical boxes that have the specified type of column, and the column value meets the configured condition. | Older than |
For File System
The following table lists the rule criteria that you can use to manage documents in File System.
Note the following:
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages documents whose name meets the configured condition. | Matches |
| Name | Manages documents whose name meets the configured condition. | Does not match |
| Name | Manages documents whose name meets the configured condition. | Contains |
| Name | Manages documents whose name meets the configured condition. | Does not contain |
| Name | Manages documents whose name meets the configured condition. | Equals |
| Name | Manages documents whose name meets the configured condition. | Does not equal |
| Document size | Manages documents whose size meets the configured condition. | >= |
| Document size | Manages documents whose size meets the configured condition. | <= |
| Modified time | Manages documents whose modified time meets the configured condition. | From…to… |
| Modified time | Manages documents whose modified time meets the configured condition. | Before |
| Modified time | Manages documents whose modified time meets the configured condition. | Older than |
| Created time | Manages documents whose created time meets the configured condition. | From…to… |
| Created time | Manages documents whose created time meets the configured condition. | Before |
| Created time | Manages documents whose created time meets the configured condition. | Older than |
| Last accessed time | Manages documents whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | From…to… |
| Last accessed time | Manages documents whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | Before |
| Last accessed time | Manages documents whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | Older than |
| Type | Manages documents whose type meets the configured condition. | Matches |
| Type | Manages documents whose type meets the configured condition. | Does not match |
| Type | Manages documents whose type meets the configured condition. | Contains |
| Type | Manages documents whose type meets the configured condition. | Does not contain |
| Type | Manages documents whose type meets the configured condition. | Equals |
| Type | Manages documents whose type meets the configured condition. | Does not equal |
| Owner | Manages documents whose owner meets the configured condition. | Matches |
| Owner | Manages documents whose owner meets the configured condition. | Does not match |
| Owner | Manages documents whose owner meets the configured condition. | Contains |
| Owner | Manages documents whose owner meets the configured condition. | Does not contain |
| Owner | Manages documents whose owner meets the configured condition. | Equals |
| Owner | Manages documents whose owner meets the configured condition. | Does not equal |
| Path | Manages documents whose path meets the configured condition. | Matches |
| Path | Manages documents whose path meets the configured condition. | Does not match |
| Path | Manages documents whose path meets the configured condition. | Contains |
| Path | Manages documents whose path meets the configured condition. | Does not contain |
| Path | Manages documents whose path meets the configured condition. | Equals |
| Path | Manages documents whose path meets the configured condition. | Does not equal |
For SharePoint On-Premises
The following table lists the rule criteria for each object level in SharePoint On-Premises.
Note the following:
Object Level - Document
The following table lists the rule criteria that you can use to manage documents in SharePoint On-Premises.
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages documents whose name meets the configured condition. | Matches |
| Name | Manages documents whose name meets the configured condition. | Does not match |
| Name | Manages documents whose name meets the configured condition. | Contains |
| Name | Manages documents whose name meets the configured condition. | Does not contain |
| Name | Manages documents whose name meets the configured condition. | Equals |
| Name | Manages documents whose name meets the configured condition. | Does not equal |
| Document size | Manages documents whose size meets the configured condition. | >= |
| Document size | Manages documents whose size meets the configured condition. | <= |
| Modified time | Manages documents whose modified time meets the configured condition. | From…to… |
| Modified time | Manages documents whose modified time meets the configured condition. | Before |
| Modified time | Manages documents whose modified time meets the configured condition. | Older than |
| Created time | Manages documents whose created time meets the configured condition. | From…to… |
| Created time | Manages documents whose created time meets the configured condition. | Before |
| Created time | Manages documents whose created time meets the configured condition. | Older than |
| Created by | Manages documents whose creator’s name meets the configured condition. | Contains |
| Created by | Manages documents whose creator’s name meets the configured condition. | Equals |
| Modified by | Manages documents whose modifier’s name meets the configured condition. Note that the username has two different forms: Log on Name (Domain\Username) and Displayed Name. | Contains |
| Modified by | Manages documents whose modifier’s name meets the configured condition. Note that the username has two different forms: Log on Name (Domain\Username) and Displayed Name. | Equals |
| Content type | Manages documents whose content type name meets the configured condition. | Matches |
| Content type | Manages documents whose content type name meets the configured condition. | Does not match |
| Content type | Manages documents whose content type name meets the configured condition. | Contains |
| Content type | Manages documents whose content type name meets the configured condition. | Does not contain |
| Content type | Manages documents whose content type name meets the configured condition. | Equals |
| Content type | Manages documents whose content type name meets the configured condition. | Does not equal |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Is blank |
| Column (Number) | Manages documents that have the specified type of column, and the column value meets the configured condition. | >= |
| Column (Number) | Manages documents that have the specified type of column, and the column value meets the configured condition. | <= |
| Column (Number) | Manages documents that have the specified type of column, and the column value meets the configured condition. | = |
| Column (Yes/No) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Yes |
| Column (Yes/No) | Manages documents that have the specified type of column, and the column value meets the configured condition. | No |
| Column (Date and Time) | Manages documents that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Column (Date and Time) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Before |
| Column (Date and Time) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Older than |
| Parent list type ID | Manages documents in the libraries whose library type ID meets the configured condition. | Equals |
| Parent list type ID | Manages documents in the libraries whose library type ID meets the configured condition. | Does not equal |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Records will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Matches |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Records will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Does not match |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Records will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Contains |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Records will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Does not contain |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Records will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Equals |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Records will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Does not equal |
Object Level - Item
The following table lists the rule criteria that you can use to manage items in SharePoint On-Premises.
| Criterion | Description | Condition |
|---|---|---|
| Title | Manages items whose title meets the configured condition. | Matches |
| Title | Manages items whose title meets the configured condition. | Does not match |
| Title | Manages items whose title meets the configured condition. | Contains |
| Title | Manages items whose title meets the configured condition. | Does not contain |
| Title | Manages items whose title meets the configured condition. | Equals |
| Title | Manages items whose title meets the configured condition. | Does not equal |
| Modified time | Manages items whose modified time meets the configured condition. | From…to… |
| Modified time | Manages items whose modified time meets the configured condition. | Before |
| Modified time | Manages items whose modified time meets the configured condition. | Older than |
| Created time | Manages items whose created time meets the configured condition. | From…to… |
| Created time | Manages items whose created time meets the configured condition. | Before |
| Created time | Manages items whose created time meets the configured condition. | Older Than |
| Created by | Manages items whose creator’s name meets the configured condition. | Contains |
| Created by | Manages items whose creator’s name meets the configured condition. | Equals |
| Modified by | Manages items whose modifier’s name meets the configured condition. | Contains |
| Modified by | Manages items whose modifier’s name meets the configured condition. | Equals |
| Content type | Manages items whose content type name meets the configured condition. | Matches |
| Content type | Manages items whose content type name meets the configured condition. | Does Not Match |
| Content type | Manages items whose content type name meets the configured condition. | Contains |
| Content type | Manages items whose content type name meets the configured condition. | Does Not Contain |
| Content type | Manages items whose content type name meets the configured condition. | Equals |
| Content type | Manages items whose content type name meets the configured condition. | Does Not Equal |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Is blank |
| Column (Number) | Manages items that have the specified type of column, and the column value meets the configured condition. | >= |
| Column (Number) | Manages items that have the specified type of column, and the column value meets the configured condition. | <= |
| Column (Number) | Manages items that have the specified type of column, and the column value meets the configured condition. | = |
| Column (Yes/No) | Manages items that have the specified type of column, and the column value meets the configured condition. | Yes |
| Column (Yes/No) | Manages items that have the specified type of column, and the column value meets the configured condition. | No |
| Column (Date and Time) | Manages items that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Column (Date and Time) | Manages items that have the specified type of column, and the column value meets the configured condition. | Before |
| Column (Date and Time) | Manages items that have the specified type of column, and the column value meets the configured condition. | Older than |
| Parent list type ID | Manages items in the lists whose list type ID meets the configured condition. | Equals |
| Parent list type ID | Manages items in the lists whose list type ID meets the configured condition. | Does not equal |
For Azure File Share
The following table lists the criteria that you can use to manage documents in Azure File Share.
Note the following:
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages documents whose name meets the configured condition. | Matches |
| Name | Manages documents whose name meets the configured condition. | Does not match |
| Name | Manages documents whose name meets the configured condition. | Contains |
| Name | Manages documents whose name meets the configured condition. | Does not contain |
| Name | Manages documents whose name meets the configured condition. | Equals |
| Name | Manages documents whose name meets the configured condition. | Does not equal |
| Document size | Manages documents whose size meets the configured condition. | >= |
| Document size | Manages documents whose size meets the configured condition. | <= |
| Modified time | Manages documents whose modified time meets the configured condition. | From…to… |
| Modified time | Manages documents whose modified time meets the configured condition. | Before |
| Modified time | Manages documents whose modified time meets the configured condition. | Older than |
| Created time | Manages documents whose created time meets the configured condition. | From…to… |
| Created time | Manages documents whose created time meets the configured condition. | Before |
| Created time | Manages documents whose created time meets the configured condition. | Older than |
| Last accessed time | Manages documents whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | From…to… |
| Last accessed time | Manages documents whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | Before |
| Last accessed time | Manages documents whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | Older than |
| Type | Manages documents whose type meets the configured condition. | Matches |
| Type | Manages documents whose type meets the configured condition. | Does not match |
| Type | Manages documents whose type meets the configured condition. | Contains |
| Type | Manages documents whose type meets the configured condition. | Does not contain |
| Type | Manages documents whose type meets the configured condition. | Equals |
| Type | Manages documents whose type meets the configured condition. | Does not equal |
| Path | Manages documents whose path meets the configured condition. | Matches |
| Path | Manages documents whose path meets the configured condition. | Does not match |
| Path | Manages documents whose path meets the configured condition. | Contains |
| Path | Manages documents whose path meets the configured condition. | Does not contain |
| Path | Manages documents whose path meets the configured condition. | Equals |
| Path | Manages documents whose path meets the configured condition. | Does not equal |
For Box
Note the following:
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages documents whose name meets the configured condition. | Matches |
| Name | Manages documents whose name meets the configured condition. | Does not match |
| Name | Manages documents whose name meets the configured condition. | Contains |
| Name | Manages documents whose name meets the configured condition. | Does not contain |
| Name | Manages documents whose name meets the configured condition. | Equals |
| Name | Manages documents whose name meets the configured condition. | Does not equal |
| Document size | Manages documents whose size meets the configured condition. | >= |
| Document size | Manages documents whose size meets the configured condition. | <= |
| Modified time | Manages documents whose modified time meets the configured condition. | From…to… |
| Modified time | Manages documents whose modified time meets the configured condition. | Before |
| Modified time | Manages documents whose modified time meets the configured condition. | Older than |
| Created time | Manages documents whose created time meets the configured condition. | From…to… |
| Created time | Manages documents whose created time meets the configured condition. | Before |
| Created time | Manages documents whose created time meets the configured condition. | Older than |
| Type | Manages documents whose type meets the configured condition. | Matches |
| Type | Manages documents whose type meets the configured condition. | Does not match |
| Type | Manages documents whose type meets the configured condition. | Contains |
| Type | Manages documents whose type meets the configured condition. | Does not contain |
| Type | Manages documents whose type meets the configured condition. | Equals |
| Type | Manages documents whose type meets the configured condition. | Does not equal |
| Path | Manages documents whose path meets the configured condition. | Matches |
| Path | Manages documents whose path meets the configured condition. | Does not match |
| Path | Manages documents whose path meets the configured condition. | Contains |
| Path | Manages documents whose path meets the configured condition. | Does not contain |
| Path | Manages documents whose path meets the configured condition. | Equals |
| Path | Manages documents whose path meets the configured condition. | Does not equal |
For Google Drive
The following table lists the rule criteria that you can use to manage files in Google Drive.
Note the following:
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages files whose name meets the configured condition. | Contains |
| Name | Manages files whose name meets the configured condition. | Does not contain |
| Name | Manages files whose name meets the configured condition. | Matches |
| Name | Manages files whose name meets the configured condition. | Does not match |
| Name | Manages files whose name meets the configured condition. | Equals |
| Name | Manages files whose name meets the configured condition. | Does not equal |
| Document size | Manages files whose size meets the configured condition. | >= |
| Document size | Manages files whose size meets the configured condition. | <= |
| Modified time | Manages files whose modified time meets the configured condition. | From…to… |
| Modified time | Manages files whose modified time meets the configured condition. | Before |
| Modified time | Manages files whose modified time meets the configured condition. | Older than |
| Created time | Manages files whose created time meets the configured condition. | From…to… |
| Created time | Manages files whose created time meets the configured condition. | Before |
| Created time | Manages files whose created time meets the configured condition. | Older than |
| Created time | Manages files whose created time meets the configured condition. | Equals |
| Modified by | Manages files whose modifier’s name meets the configured condition. | Contains |
| Modified by | Manages files whose modifier’s name meets the configured condition. | Equals |
| Label name | Manages files whose label name meets the configured condition. | Contains |
| Label name | Manages files whose label name meets the configured condition. | Does not contain |
| Label name | Manages files whose label name meets the configured condition. | Matches |
| Label name | Manages files whose label name meets the configured condition. | Does not match |
| Label name | Manages files whose label name meets the configured condition. | Equals |
| Label name | Manages files whose label name meets the configured condition. | Does not equal |
| Label property (Text) | Manages files whose label text meets the configured condition. | Contains |
| Label property (Text) | Manages files whose label text meets the configured condition. | Does not contain |
| Label property (Text) | Manages files whose label text meets the configured condition. | Matches |
| Label property (Text) | Manages files whose label text meets the configured condition. | Does not match |
| Label property (Text) | Manages files whose label text meets the configured condition. | Equals |
| Label property (Text) | Manages files whose label text meets the configured condition. | Does not equal |
| Label property (Text) | Manages files whose label text meets the configured condition. | Is blank |
| Label property (Number) | Manages files whose label number meets the configured condition. | >= |
| Label property (Number) | Manages files whose label number meets the configured condition. | <= |
| Label property (Number) | Manages files whose label number meets the configured condition. | = |
| Label property (Date) | Manages files whose label date meets the configured condition. | From…to… |
| Label property (Date) | Manages files whose label date meets the configured condition. | Before |
| Label property (Date) | Manages files whose label date meets the configured condition. | Older than |
For Connector
The following table lists the rule criteria that are supported for Connector.
Note the following:
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages content whose name meets the configured condition. | Matches |
| Name | Manages content whose name meets the configured condition. | Does not match |
| Name | Manages content whose name meets the configured condition. | Contains |
| Name | Manages content whose name meets the configured condition. | Does not contain |
| Name | Manages content whose name meets the configured condition. | Equals |
| Name | Manages content whose name meets the configured condition. | Does not equal |
| Modified time | Manages content whose modified time meets the configured condition. | From…to… |
| Modified time | Manages content whose modified time meets the configured condition. | Before |
| Modified time | Manages content whose modified time meets the configured condition. | Older than |
| Created time | Manages content whose created time meets the configured condition. | From…to… |
| Created time | Manages content whose created time meets the configured condition. | Before |
| Created time | Manages content whose created time meets the configured condition. | Older than |
| Created by | Manages content whose creator’s name meets the configured condition. | Contains |
| Created by | Manages content whose creator’s name meets the configured condition. | Equals |
| Modified by | Manages content whose modifier’s name meets the configured condition. | Contains |
| Modified by | Manages content whose modifier’s name meets the configured condition. | Equals |
| Column (Text) | Manages content that has the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages content that has the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages content that has the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages content that has the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages content that has the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages content that has the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Text) | Manages content that has the specified type of column, and the column value meets the configured condition. | Is blank |
| Column (Number) | Manages content that has the specified type of column, and the column value number meets the configured condition. | >= |
| Column (Number) | Manages content that has the specified type of column, and the column value number meets the configured condition. | <= |
| Column (Number) | Manages content that has the specified type of column, and the column value number meets the configured condition. | = |
| Column (Date and Time) | Manages content that has the specified type of column, and the column value meets the configured condition. | From…to |
| Column (Date and Time) | Manages content that has the specified type of column, and the column value meets the configured condition. | Before |
| Column (Date and Time) | Manages content that has the specified type of column, and the column value meets the configured condition. | Older than |
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