#About AvePoint Opus

AvePoint Opus is an online information lifecycle solution that supports organizations in managing their content stored in various repositories such as Microsoft 365, Azure File System, on-premises content - Windows File System content and SharePoint On-Premises content (SharePoint 2013, 2016, 2019, and Subscription Edition), and physical records. Now with added support for Box and Google Drive (Preview) as content sources, AvePoint Opus extends its capabilities even further. Additionally, the connector framework allows integration with other business systems, ensuring a seamless and efficient content management experience. Organizations can achieve tangible cost savings with storage optimization or can run full lifecycle programs across content, wherever that content lives, ensuring all of your content is under complete control.

AvePoint Opus allows an organization to configure and manage rules that can be applied to content via an intuitive classification scheme using advanced AI and machine learning algorithms or directly to workspaces, meaning information lifecycle outcomes can be conducted with little to no end-user impact.

AvePoint Opus provides a comprehensive solution featuring:

• The ability to understand the state of your data and information to make good decisions about what can be moved to cheaper storage.

• The ability to move inactive content to archival storage for cost savings.

• The ability to provide restore stubs to provide end user ease of access if content needs to be returned from the archival location.

• The ability to create and manage a classification scheme, file plan, or taxonomy alongside comprehensive retention and disposal schedules and outcomes.

• The ability to manage information lifecycle by using flexible rules, for example, to conduct defensible disposal processes or export to long term preservation formats.

• The ability to run defensible disposal outcomes over archived content.

• The ability to run content level searches across items that have been moved to archive storage.

• The ability to apply classification to content seamlessly using a variety of auto classification options.

• The ability to configure comprehensive auditing and reporting including intuitive dashboards that provide system oversight.

• The ability to manage content, wherever it is stored.

AvePoint Opus enhances content management efficiency by automatically bypassing the Microsoft 365 Recycle Bin during processing. This approach allows for the immediate deletion of items, eliminating the standard 93-day retention period. As a result, organizations benefit from faster storage recovery, more efficient operations, and a reduction in unnecessary data retention, culminating in a more streamlined and cost-effective digital environment.

Note that AvePoint Opus cannot manage Microsoft 365 data in the following situations:

• Content protected by a retention policy or label. To manage this data, please remove or disable the retention policy or label first.

• Files with extensions such as .aspx, .js, and .css

• System libraries, including Site Pages, Site Assets, and Style Library

• Data stored within locked sites

• Items located in the Recycle Bin

#Supported Browsers

The following table provides the supported browsers and their required versions.

Browser	Version
Internet Explorer	IE 11
Google Chrome	The latest version
Mozilla Firefox	The latest version
Safari	The latest version
Microsoft Edge	The latest version
Microsoft Edge based on Chromium	The latest version

#Supported Languages

AvePoint Opus is available in English, French, Japanese, Korean, and Chinese. The display language automatically matches your browser's default language if it is one of the supported options. If your browser is set to an unsupported language, AvePoint Opus will display in English. Please note that all email notifications from AvePoint Opus are sent in English.

#Data Encryption Methods

Data encryption can be divided into two scenarios: data transmission (data in transit) encryption and data storage (data at rest) encryption.

For data transmission encryption, AvePoint Opus is deployed on the Microsoft Azure framework to make outbound Microsoft API calls and internal communications over HTTPS/TLS 1.2/1.3 encrypted channels. Certificate-based authentication is used for internal communications.

For data storage encryption, AvePoint Opus encrypts all the Microsoft 365 data obtained by calling Microsoft APIs with AES 256 using keys unique to each tenant. The encryption happens before the data is transmitted to storage.

When transmitting the encrypted data to storage, the data transmission encryption differs upon the target storage’s available protocols. For example, Microsoft Azure Blob Storage, Amazon S3, and SFTP have their own data transmission encryption algorithm or protocols applied; but for FTP, the data transfer protocol is not encrypted. Although the data being transferred is already encrypted with AES 256, as mentioned above, AvePoint recommends using storage types other than FTP that support encrypted protocols.

#Integration with Ava

AvePoint Opus offers integration with Ava, an AvePoint virtual assistant that offers instructions and answers to your questions. If you have any product-related inquiries, Ava is readily available to assist you. You can click the Ask Ava button in the upper-right corner and try to chat with AVA and get some instructions.

#Integration with MyHub

AvePoint Opus offers integration with MyHub to streamline the record review and approval process. When records are awaiting approval, record reviewers can efficiently manage these tasks by accessing MyHub and navigating to Tasks & to-dos > Items waiting for disposal approval to approve or reject the records. For details, refer to the MyHub User Guide.

#Recovery Portal for End Users - ReCenter

You can deploy our ReCenter portal, a data recovery center that allows users to search and restore their archived content. You can find ReCenter through the AvePoint Online Services > All services view. For quick access, AvePoint recommends adding this portal as a custom tile to your organization’s Microsoft 365 app launcher. Before users can use this portal, your service administrator must complete a few necessary configurations. For details, refer to the ReCenter User Guide.

#Data Security and Management for Google

The multi-cloud security platform for Google, seamlessly integrates AvePoint’s data protection technologies into a robust and scalable solution. This platform empowers you to manage, govern, and protect Google Workspace and Cloud with confidence in the security and quality of your data.

• Complete Google Data Protection – Experience comprehensive protection with Google Workspace Backup, which securely safeguards and swiftly restores your Google Workspace, Directory, and Classroom data. Benefit from granular solutions designed to prevent data loss and ensure business continuity. To learn more, refer to the Cloud Backup for Google Workspace User Guide.

• Proactive Risk Intelligence – Stay ahead of potential threats with Insights, offering proactive risk intelligence across Google Workspace. Gain powerful data security insights that help reduce the security burden by easily identifying, prioritizing, and rectifying controls for Google Workspace permissions, membership, and sharing. Utilize Google’s DLP engine for advanced sensitivity scanning, risk monitoring, and data leak prevention through smarter permissions control. To learn more, refer to the AvePoint Insights User Guide.

• Command the Entire Information Lifecycle – Take full command of your information lifecycle with Opus, ensuring a seamless and efficient content management experience across Google Workspace. Centrally manage and control records to achieve operational efficiency and compliance, streamlining your information governance processes. Drive productivity with in-depth analysis by discovering and classifying inactive and ROT (redundant, obsolete, or trivial) data—empowering smarter decisions on what data to keep and what to remove. To learn more, explore this user guide.

• Build a Modern, Agile Workspace – Transform your workspace by breaking down data silos and unifying your data with Fly. This solution simplifies even the most complex data migrations, helping you modernize and transform your data with our Azure-hosted SaaS solution for Google Workspace workload migration or tenant restructuring. To learn more, refer to the Fly User Guide.

• Reliable Google VM Safeguard – Attain robust data protection for your Google VM instances and Google Cloud Storage buckets with Cloud Backup for IaaS + PaaS, ensuring data is securely backed up and can be rapidly restored. Meet diverse operational needs with flexible mode options: leverage the SaaS infrastructure mode for centralized, policy-driven protection, or opt for the CAP Gateway mode to minimize network latency and enhance backup performance. To learn more, refer to the Cloud Backup for IaaS + PaaS User Guide.

These features collectively enhance the security, management, and efficiency of your Google Workspace and Cloud environments, ensuring robust data protection and streamlined operations.