#Set Access Control

By default, records managers and end users have access to all physical content. Some physical content may be sensitive and therefore requires specific access control so that only certain users can see and access to it. To let the proper end users access the physical content while restricting others, you can set access control of the physical content. Therefore, the physical content will be invisible to other end users, and only those defined end users can submit requests to retrieve the physical content.

*Note: Records managers can grant access control of all physical content to end users, while end users can grant access control of the physical content where they have access to other end users.

To grant access for physical records to specific end users, complete the steps below:

1. Navigate to Physical records > Explorer.

2. Select the node (location, box, folder, and custom container) where you want to grant access to the physical content within to specific end users, and click Access control.

3. There are two actions on the Access control page:

   • Inherit – By clicking Inherit, the current node inherits the access control from its parent. Custom access control made on the current node will be lost.

   • Clear inheritance – Click Clear inheritance to stop inheriting the access control from its parent. Then, enter the names of users or groups to grant them unique access to the physical content within the current node. Access control changes made to the parent will no longer affect the current node.

4. Click Save to save the configurations.