Home > Appendices > Rule Criteria > Storage Optimization
Export to PDFStorage Optimization
The following sections list the rule criteria that you can use to manage content in different content sources of the Storage Optimization module.
For SharePoint Online
The following sections list the rule criteria for each object level in SharePoint Online.
Note the following:
Object Level - Document
The following table lists the rule criteria that you can use to manage documents in SharePoint Online.
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages documents whose name meets the configured condition. | Matches |
| Name | Manages documents whose name meets the configured condition. | Does not match |
| Name | Manages documents whose name meets the configured condition. | Contains |
| Name | Manages documents whose name meets the configured condition. | Does not contain |
| Name | Manages documents whose name meets the configured condition. | Equals |
| Name | Manages documents whose name meets the configured condition. | Does not equal |
| Document size | Manages documents whose size meets the configured condition. | >= |
| Document size | Manages documents whose size meets the configured condition. | <= |
| Modified time | Manages documents whose modified time meets the configured condition. | From…to… |
| Modified time | Manages documents whose modified time meets the configured condition. | Before |
| Modified time | Manages documents whose modified time meets the configured condition. | Older than |
| Created time | Manages documents whose created time meets the configured condition. | From…to… |
| Created time | Manages documents whose created time meets the configured condition. | Before |
| Created time | Manages documents whose created time meets the configured condition. | Older than |
| Created by | Manages documents whose creator’s name meets the configured condition. | Contains |
| Created by | Manages documents whose creator’s name meets the configured condition. | Equals |
| Modified by | Manages documents whose modifier’s name meets the configured condition. Note that the username has two different forms: Log on Name (Domain\Username) and Displayed Name. | Contains |
| Modified by | Manages documents whose modifier’s name meets the configured condition. Note that the username has two different forms: Log on Name (Domain\Username) and Displayed Name. | Equals |
| Content type | Manages documents whose content type name meets the configured condition. | Matches |
| Content type | Manages documents whose content type name meets the configured condition. | Does not match |
| Content type | Manages documents whose content type name meets the configured condition. | Contains |
| Content type | Manages documents whose content type name meets the configured condition. | Does not contain |
| Content type | Manages documents whose content type name meets the configured condition. | Equals |
| Content type | Manages documents whose content type name meets the configured condition. | Does not equal |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Is blank |
| Column (Number) | Manages documents that have the specified type of column, and the column value meets the configured condition. | >= |
| Column (Number) | Manages documents that have the specified type of column, and the column value meets the configured condition. | <= |
| Column (Number) | Manages documents that have the specified type of column, and the column value meets the configured condition. | = |
| Column (Yes/No) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Yes |
| Column (Yes/No) | Manages documents that have the specified type of column, and the column value meets the configured condition. | No |
| Column (Yes/No) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Empty |
| Column (Date and Time) | Manages documents that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Column (Date and Time) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Before |
| Column (Date and Time) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Older than |
| Parent list type ID | Manages documents in the libraries whose library type ID meets the configured condition. | Equals |
| Parent list type ID | Manages documents in the libraries whose library type ID meets the configured condition. | Does not equal |
| Last accessed time | Manages documents whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | From…to… |
| Last accessed time | Manages documents whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | Before |
| Last accessed time | Manages documents whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | Older than |
| Last accessed time / modified time | Manages documents whose last accessed time or last modified time meets the configured condition. Opus will first retrieve the last accessed time of a document to see if the document meets the configured condition. If the last accessed time cannot be retrieved, AvePoint Opus will retrieve the last modified time of a document to see if the document meets the configured condition. | From…to… |
| Last accessed time / modified time | Manages documents whose last accessed time or last modified time meets the configured condition. Opus will first retrieve the last accessed time of a document to see if the document meets the configured condition. If the last accessed time cannot be retrieved, AvePoint Opus will retrieve the last modified time of a document to see if the document meets the configured condition. | Before |
| Last accessed time / modified time | Manages documents whose last accessed time or last modified time meets the configured condition. Opus will first retrieve the last accessed time of a document to see if the document meets the configured condition. If the last accessed time cannot be retrieved, AvePoint Opus will retrieve the last modified time of a document to see if the document meets the configured condition. | Older than |
| Parent library name | Manages documents whose parent library name meets the configured condition. | Matches |
| Parent library name | Manages documents whose parent library name meets the configured condition. | Does not match |
| Parent library name | Manages documents whose parent library name meets the configured condition. | Contains |
| Parent library name | Manages documents whose parent library name meets the configured condition. | Does not contain |
| Parent library name | Manages documents whose parent library name meets the configured condition. | Equals |
| Parent library name | Manages documents whose parent library name meets the configured condition. | Does not equal |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Matches |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Does not match |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Contains |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Does not contain |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Equals |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Does not equal |
| Parent folder name (including subfolders) | Manages documents whose parent folder name meets the configured condition. Note that this criterion also includes subfolders. | Matches |
| Parent folder name (including subfolders) | Manages documents whose parent folder name meets the configured condition. Note that this criterion also includes subfolders. | Does not match |
| Parent folder name (including subfolders) | Manages documents whose parent folder name meets the configured condition. Note that this criterion also includes subfolders. | Contains |
| Parent folder name (including subfolders) | Manages documents whose parent folder name meets the configured condition. Note that this criterion also includes subfolders. | Does not contain |
| Parent folder name (including subfolders) | Manages documents whose parent folder name meets the configured condition. Note that this criterion also includes subfolders. | Equals |
| Parent folder name (including subfolders) | Manages documents whose parent folder name meets the configured condition. Note that this criterion also includes subfolders. | Does not equal |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Matches |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Contains |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Equals |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Parent library property (Number) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | >= |
| Parent library property (Number) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | <= |
| Parent library property (Number) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | = |
| Parent library property (Yes/No) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Equals |
| Parent library property (Date and Time) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Parent library property (Date and Time) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Before |
| Parent library property (Date and Time) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Older than |
| Parent site collection property (Text) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | Matches |
| Parent site collection property (Text) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Parent site collection property (Text) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | Contains |
| Parent site collection property (Text) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Parent site collection property (Text) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | Equals |
| Parent site collection property (Text) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Parent site collection property (Number) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | >= |
| Parent site collection property (Number) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | <= |
| Parent site collection property (Number) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | = |
| Parent site collection property (Yes/No) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | Equals |
| Parent site collection property (Date and Time) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Parent site collection property (Date and Time) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | Before |
| Parent site collection property (Date and Time) | Manages documents in the site collections that have the specified type of column, and the column value meets the configured condition. | Older than |
| Managed Metadata column (Text) | Manages documents that have a Managed Metadata type column, and the column value text meets the configured condition. | Matches |
| Managed Metadata column (Text) | Manages documents that have a Managed Metadata type column, and the column value text meets the configured condition. | Does not match |
| Managed Metadata column (Text) | Manages documents that have a Managed Metadata type column, and the column value text meets the configured condition. | Contains |
| Managed Metadata column (Text) | Manages documents that have a Managed Metadata type column, and the column value text meets the configured condition. | Does not contain |
| Managed Metadata column (Text) | Manages documents that have a Managed Metadata type column, and the column value text meets the configured condition. | Equals |
| Managed Metadata column (Text) | Manages documents that have a Managed Metadata type column, and the column value text meets the configured condition. | Does not equal |
| Managed Metadata column (Number) | Manages documents that have a Managed Metadata type column, and the column value number meets the configured condition. | >= |
| Managed Metadata column (Number) | Manages documents that have a Managed Metadata type column, and the column value number meets the configured condition. | <= |
| Managed Metadata column (Number) | Manages documents that have a Managed Metadata type column, and the column value number meets the configured condition. | = |
| Retention label | Manages documents whose retention label meets the configured condition. | Matches |
| Retention label | Manages documents whose retention label meets the configured condition. | Does not match |
| Retention label | Manages documents whose retention label meets the configured condition. | Equals |
| Retention label | Manages documents whose retention label meets the configured condition. | Does not equal |
| Retention label | Manages documents whose retention label meets the configured condition. | Is blank |
| Sensitivity label (display name) | Manages documents whose sensitivity label (display name) meets the configured condition. | Matches |
| Sensitivity label (display name) | Manages documents whose sensitivity label (display name) meets the configured condition. | Does not match |
| Sensitivity label (display name) | Manages documents whose sensitivity label (display name) meets the configured condition. | Equals |
| Sensitivity label (display name) | Manages documents whose sensitivity label (display name) meets the configured condition. | Does not equal |
| Sensitivity label (display name) | Manages documents whose sensitivity label (display name) meets the configured condition. | Is blank |
| Sensitivity label (full name) | Manages documents whose sensitivity label (full name, e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Matches |
| Sensitivity label (full name) | Manages documents whose sensitivity label (full name, e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Does not match |
| Sensitivity label (full name) | Manages documents whose sensitivity label (full name, e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Equals |
| Sensitivity label (full name) | Manages documents whose sensitivity label (full name, e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Does not equal |
| Sensitivity label (full name) | Manages documents whose sensitivity label (full name, e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Is blank |
Object Level - Document Version
The following table lists the rule criteria that you can use to manage document versions in SharePoint Online.
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages document versions whose name meets the configured condition. | Matches |
| Name | Manages document versions whose name meets the configured condition. | Does not match |
| Name | Manages document versions whose name meets the configured condition. | Contains |
| Name | Manages document versions whose name meets the configured condition. | Does not contain |
| Name | Manages document versions whose name meets the configured condition. | Equals |
| Name | Manages document versions whose name meets the configured condition. | Does not equal |
| Title | Manages document versions whose title meets the configured condition. | Matches |
| Title | Manages document versions whose title meets the configured condition. | Does not match |
| Title | Manages document versions whose title meets the configured condition. | Contains |
| Title | Manages document versions whose title meets the configured condition. | Does not contain |
| Title | Manages document versions whose title meets the configured condition. | Equals |
| Title | Manages document versions whose title meets the configured condition. | Does not equal |
| Document size | Manages document versions whose document size meets the configured condition. | >= |
| Document size | Manages document versions whose document size meets the configured condition. | <= |
| Document modified time | Manages document versions whose document modified time meets the configured condition. | From…to… |
| Document modified time | Manages document versions whose document modified time meets the configured condition. | Before |
| Document modified time | Manages document versions whose document modified time meets the configured condition. | Older than |
| Version modified time | Manages document versions whose version modified time meets the configured condition. | From…to… |
| Version modified time | Manages document versions whose version modified time meets the configured condition. | Before |
| Version modified time | Manages document versions whose version modified time meets the configured condition. | Older than |
| Modified by | Manages document versions whose modifier’s name meets the configured condition. | Contains |
| Modified by | Manages document versions whose modifier’s name meets the configured condition. | Equals |
| Keep the latest version | Keeps the number of the document versions you set. | Major and minor versions |
| Keep the latest version | Keeps the number of the document versions you set. | Major versions only |
| Keep the latest version | Keeps the number of the document versions you set. | Minor versions of each major (with all major versions) |
| Keep the latest version | Keeps the number of the document versions you set. | Minor versions of the latest major (with all major versions) |
| Parent list type ID | Manages document versions in the libraries whose library type ID meets the configured condition. | Equals |
| Parent list type ID | Manages document versions in the libraries whose library type ID meets the configured condition. | Does not equal |
| Column (Text) | Manages document versions that have the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages document versions that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages document versions that have the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages document versions that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages document versions that have the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages document versions that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Text) | Manages document versions that have the specified type of column, and the column value meets the configured condition. | Is blank |
| Document sensitivity label (full name) | Manages document versions whose sensitivity label (full name e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Matches |
| Document sensitivity label (full name) | Manages document versions whose sensitivity label (full name e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Does not match |
| Document sensitivity label (full name) | Manages document versions whose sensitivity label (full name e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Equals |
| Document sensitivity label (full name) | Manages document versions whose sensitivity label (full name e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Does not equal |
| Document sensitivity label (full name) | Manages document versions whose sensitivity label (full name e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Is blank |
| Managed Metadata column (Text) | Manages document versions that have a Managed Metadata type column, and the column value text meets the configured condition. | Matches |
| Managed Metadata column (Text) | Manages document versions that have a Managed Metadata type column, and the column value text meets the configured condition. | Does not match |
| Managed Metadata column (Text) | Manages document versions that have a Managed Metadata type column, and the column value text meets the configured condition. | Contains |
| Managed Metadata column (Text) | Manages document versions that have a Managed Metadata type column, and the column value text meets the configured condition. | Does not contain |
| Managed Metadata column (Text) | Manages document versions that have a Managed Metadata type column, and the column value text meets the configured condition. | Equals |
| Managed Metadata column (Text) | Manages document versions that have a Managed Metadata type column, and the column value text meets the configured condition. | Does not equal |
Object Level - Item
The following table lists the rule criteria that you can use to manage items in SharePoint Online.
| Criterion | Description | Condition |
|---|---|---|
| Title | Manages items whose title meets the configured condition. | Matches |
| Title | Manages items whose title meets the configured condition. | Does not match |
| Title | Manages items whose title meets the configured condition. | Contains |
| Title | Manages items whose title meets the configured condition. | Does not contain |
| Title | Manages items whose title meets the configured condition. | Equals |
| Title | Manages items whose title meets the configured condition. | Does not equal |
| Modified time | Manages items whose modified time meets the configured condition. | From…to… |
| Modified time | Manages items whose modified time meets the configured condition. | Before |
| Modified time | Manages items whose modified time meets the configured condition. | Older than |
| Created time | Manages items whose created time meets the configured condition. | From…to… |
| Created time | Manages items whose created time meets the configured condition. | Before |
| Created time | Manages items whose created time meets the configured condition. | Older Than |
| Created by | Manages items whose creator’s name meets the configured condition. | Contains |
| Created by | Manages items whose creator’s name meets the configured condition. | Equals |
| Modified by | Manages items whose modifier’s name meets the configured condition. | Contains |
| Modified by | Manages items whose modifier’s name meets the configured condition. | Equals |
| Content type | Manages items whose content type name meets the configured condition. | Matches |
| Content type | Manages items whose content type name meets the configured condition. | Does not match |
| Content type | Manages items whose content type name meets the configured condition. | Contains |
| Content type | Manages items whose content type name meets the configured condition. | Does not contain |
| Content type | Manages items whose content type name meets the configured condition. | Equals |
| Content type | Manages items whose content type name meets the configured condition. | Does not equal |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Is blank |
| Column (Number) | Manages items that have the specified type of column, and the column value meets the configured condition. | >= |
| Column (Number) | Manages items that have the specified type of column, and the column value meets the configured condition. | <= |
| Column (Number) | Manages items that have the specified type of column, and the column value meets the configured condition. | = |
| Column (Yes/No) | Manages items that have the specified type of column, and the column value meets the configured condition. | Yes |
| Column (Yes/No) | Manages items that have the specified type of column, and the column value meets the configured condition. | No |
| Column (Date and Time) | Manages items that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Column (Date and Time) | Manages items that have the specified type of column, and the column value meets the configured condition. | Before |
| Column (Date and Time) | Manages items that have the specified type of column, and the column value meets the configured condition. | Older than |
| Parent list type ID | Manages items in the lists whose list type ID meets the configured condition. | Equals |
| Parent list type ID | Manages items in the lists whose list type ID meets the configured condition. | Does not equal |
Object Level - Item Version
The following table lists the rule criteria that you can use to manage item versions in SharePoint Online.
| Criterion | Description | Condition |
|---|---|---|
| Title | Manages item versions whose title meets the configured condition. | Matches |
| Title | Manages item versions whose title meets the configured condition. | Does not match |
| Title | Manages item versions whose title meets the configured condition. | Contains |
| Title | Manages item versions whose title meets the configured condition. | Does not contain |
| Title | Manages item versions whose title meets the configured condition. | Equals |
| Title | Manages item versions whose title meets the configured condition. | Does not equal |
| Modified time | Manages item versions whose modified time meets the configured condition. | From…to… |
| Modified time | Manages item versions whose modified time meets the configured condition. | Before |
| Modified time | Manages item versions whose modified time meets the configured condition. | Older than |
| Modified by | Manages item versions whose modifier’s name meets the configured condition. | Contains |
| Modified by | Manages item versions whose modifier’s name meets the configured condition. | Equals |
| Keep the latest version | Keeps the number of the item versions you set. | Major and minor versions |
| Parent list type ID | Manages item versions in the lists whose list type ID meets the configured condition. | Equals |
| Parent list type ID | Manages item versions in the lists whose list type ID meets the configured condition. | Does not equal |
Object Level - Attachment
The following table lists the rule criteria that you can use to manage attachments in SharePoint Online.
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages attachments whose name meets the configured condition. | Matches |
| Name | Manages attachments whose name meets the configured condition. | Does not match |
| Name | Manages attachments whose name meets the configured condition. | Contains |
| Name | Manages attachments whose name meets the configured condition. | Does not contain |
| Name | Manages attachments whose name meets the configured condition. | Equals |
| Name | Manages attachments whose name meets the configured condition. | Does not equal |
| Document size | Manages attachments whose size meets the configured condition. | >= |
| Document size | Manages attachments whose size meets the configured condition. | <= |
| Created time | Manages attachments whose created time meets the configured condition. | From…to… |
| Created time | Manages attachments whose created time meets the configured condition. | Before |
| Created time | Manages attachments whose created time meets the configured condition. | Older than |
| Created by | Manages attachments whose creator’s name meets the configured condition. | Contains |
| Created by | Manages attachments whose creator’s name meets the configured condition. | Equals |
| Column (Text) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Text) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Is blank |
| Column (Number) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | >= |
| Column (Number) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | <= |
| Column (Number) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | = |
| Column (Yes/No) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Yes |
| Column (Yes/No) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | No |
| Column (Date and Time) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Column (Date and Time) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Before |
| Column (Date and Time) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Older than |
| Parent list type ID | Manage attachments in the lists whose list type ID meets the configured condition. | Equals |
| Parent list type ID | Manage attachments in the lists whose list type ID meets the configured condition. | Does not equal |
Object Level - Folder
The following table lists the rule criteria that you can use to manage folders in SharePoint Online.
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages folders whose name meets the configured condition. | Matches |
| Name | Manages folders whose name meets the configured condition. | Does not match |
| Name | Manages folders whose name meets the configured condition. | Contains |
| Name | Manages folders whose name meets the configured condition. | Does not contain |
| Name | Manages folders whose name meets the configured condition. | Equals |
| Name | Manages folders whose name meets the configured condition. | Does not equal |
| Modified time | Manages folders whose modified time meets the configured condition. | From…to… |
| Modified time | Manages folders whose modified time meets the configured condition. | Before |
| Modified time | Manages folders whose modified time meets the configured condition. | Older than |
| Created time | Manages folders whose created time meets the configured condition. | From…to… |
| Created time | Manages folders whose created time meets the configured condition. | Before |
| Created time | Manages folders whose created time meets the configured condition. | Older than |
| Created by | Manages folders whose creator’s name meets the configured condition. | Contains |
| Created by | Manages folders whose creator’s name meets the configured condition. | Equals |
| Content type | Manages folders whose content type name meets the configured condition. | Matches |
| Content type | Manages folders whose content type name meets the configured condition. | Does not match |
| Content type | Manages folders whose content type name meets the configured condition. | Contains |
| Content type | Manages folders whose content type name meets the configured condition. | Does not contain |
| Content type | Manages folders whose content type name meets the configured condition. | Equals |
| Content type | Manages folders whose content type name meets the configured condition. | Does not equal |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Is blank |
| Column (Number) | Manages folders that have the specified type of column, and the column value meets the configured condition. | >= |
| Column (Number) | Manages folders that have the specified type of column, and the column value meets the configured condition. | <= |
| Column (Number) | Manages folders that have the specified type of column, and the column value meets the configured condition. | = |
| Column (Yes/No) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Yes |
| Column (Yes/No) | Manages folders that have the specified type of column, and the column value meets the configured condition. | No |
| Column (Date and Time) | Manages folders that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Column (Date and Time) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Before |
| Column (Date and Time) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Older Than |
Object Level - List/Library
The following table lists the rule criteria that you can use to manage lists/libraries in SharePoint Online.
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages lists/libraries whose name meets the configured condition. | Matches |
| Name | Manages lists/libraries whose name meets the configured condition. | Does not match |
| Name | Manages lists/libraries whose name meets the configured condition. | Contains |
| Name | Manages lists/libraries whose name meets the configured condition. | Does not contain |
| Name | Manages lists/libraries whose name meets the configured condition. | Equals |
| Name | Manages lists/libraries whose name meets the configured condition. | Does not equal |
| Modified time | Manages lists/libraries whose modified time meets the configured condition. | From…to… |
| Modified time | Manages lists/libraries whose modified time meets the configured condition. | Before |
| Modified time | Manages lists/libraries whose modified time meets the configured condition. | Older than |
| Created time | Manages lists/libraries whose created time meets the configured condition. | From…to… |
| Created time | Manages lists/libraries whose created time meets the configured condition. | Before |
| Created time | Manages lists/libraries whose created time meets the configured condition. | Older than |
| Custom property (Text) | Manages lists/libraries that have the specified custom property (Text), and the property value meets the configured condition. | Matches |
| Custom property (Text) | Manages lists/libraries that have the specified custom property (Text), and the property value meets the configured condition. | Does not match |
| Custom property (Text) | Manages lists/libraries that have the specified custom property (Text), and the property value meets the configured condition. | Contains |
| Custom property (Text) | Manages lists/libraries that have the specified custom property (Text), and the property value meets the configured condition. | Does not contain |
| Custom property (Text) | Manages lists/libraries that have the specified custom property (Text), and the property value meets the configured condition. | Equals |
| Custom property (Text) | Manages lists/libraries that have the specified custom property (Text), and the property value meets the configured condition. | Does not equal |
| Custom property (Number) | Manages lists/libraries that have the specified custom property (Number), and the property value meets the configured condition. | >= |
| Custom property (Number) | Manages lists/libraries that have the specified custom property (Number), and the property value meets the configured condition. | <= |
| Custom property (Number) | Manages lists/libraries that have the specified custom property (Number), and the property value meets the configured condition. | = |
| Custom property (Yes/No) | Manages lists/libraries that have the specified custom property (Yes/No), and the property value meets the configured condition. | Yes |
| Custom property (Yes/No) | Manages lists/libraries that have the specified custom property (Yes/No), and the property value meets the configured condition. | No |
| Custom property (Date and Time) | Manages lists/libraries that have the specified type custom property (Date and Time), and the property value meets the configured condition. | From…to… |
| Custom property (Date and Time) | Manages lists/libraries that have the specified type custom property (Date and Time), and the property value meets the configured condition. | Before |
| Custom property (Date and Time) | Manages lists/libraries that have the specified type custom property (Date and Time), and the property value meets the configured condition. | Older than |
Object Level - Site
The following table lists the rule criteria that you can use to manage sites in SharePoint Online.
| Criterion | Description | Condition |
|---|---|---|
| URL | Manages sites whose URL meets the configured condition. | Matches |
| URL | Manages sites whose URL meets the configured condition. | Does not match |
| URL | Manages sites whose URL meets the configured condition. | Contains |
| URL | Manages sites whose URL meets the configured condition. | Does not contain |
| URL | Manages sites whose URL meets the configured condition. | Equals |
| URL | Manages sites whose URL meets the configured condition. | Does not equal |
| Title | Manages sites whose title meets the configured condition. | Matches |
| Title | Manages sites whose title meets the configured condition. | Does not match |
| Title | Manages sites whose title meets the configured condition. | Contains |
| Title | Manages sites whose title meets the configured condition. | Does not contain |
| Title | Manages sites whose title meets the configured condition. | Equals |
| Title | Manages sites whose title meets the configured condition. | Does not equal |
| Modified time | Manages sites whose modified time meets the configured condition. | From …to… |
| Modified time | Manages sites whose modified time meets the configured condition. | Before |
| Modified time | Manages sites whose modified time meets the configured condition. | Older than |
| Created time | Manages sites whose created time meets the configured condition. | From …to… |
| Created time | Manages sites whose created time meets the configured condition. | Before |
| Created time | Manages sites whose created time meets the configured condition. | Older than |
| Custom property (Text) | Manages sites that have the specified custom property (Text), and the property value meets the configured condition. | Matches |
| Custom property (Text) | Manages sites that have the specified custom property (Text), and the property value meets the configured condition. | Does not match |
| Custom property (Text) | Manages sites that have the specified custom property (Text), and the property value meets the configured condition. | Contains |
| Custom property (Text) | Manages sites that have the specified custom property (Text), and the property value meets the configured condition. | Does not contain |
| Custom property (Text) | Manages sites that have the specified custom property (Text), and the property value meets the configured condition. | Equals |
| Custom property (Text) | Manages sites that have the specified custom property (Text), and the property value meets the configured condition. | Does not equal |
| Custom property (Number) | Manages sites that have the specified number type custom property (Number), and the property value meets the configured condition. | >= |
| Custom property (Number) | Manages sites that have the specified number type custom property (Number), and the property value meets the configured condition. | <= |
| Custom property (Number) | Manages sites that have the specified number type custom property (Number), and the property value meets the configured condition. | = |
| Custom property (Yes/No) | Manages sites that have the specified custom property (Yes/No), and the property value meets the configured condition. | Yes |
| Custom property (Yes/No) | Manages sites that have the specified custom property (Yes/No), and the property value meets the configured condition. | No |
| Custom property (Date and Time) | Manages sites that have the specified custom property (Date and Time), and the property value meets the configured condition. | From…to… |
| Custom property (Date and Time) | Manages sites that have the specified custom property (Date and Time), and the property value meets the configured condition. | Before |
| Custom property (Date and Time) | Manages sites that have the specified custom property (Date and Time), and the property value meets the configured condition. | Older than |
Object Level - Site Collection
The following table lists the rule criteria that you can use to manage site collections in SharePoint Online.
| Criterion | Description | Condition |
|---|---|---|
| URL | Manages site collections whose URL meets the configured condition. | Matches |
| URL | Manages site collections whose URL meets the configured condition. | Does not match |
| URL | Manages site collections whose URL meets the configured condition. | Contains |
| URL | Manages site collections whose URL meets the configured condition. | Does not contain |
| URL | Manages site collections whose URL meets the configured condition. | Equals |
| URL | Manages site collections whose URL meets the configured condition. | Does not equal |
| Title | Manages site collections whose title meets the configured condition. | Matches |
| Title | Manages site collections whose title meets the configured condition. | Does not match |
| Title | Manages site collections whose title meets the configured condition. | Contains |
| Title | Manages site collections whose title meets the configured condition. | Does not contain |
| Title | Manages site collections whose title meets the configured condition. | Equals |
| Title | Manages site collections whose title meets the configured condition. | Does not equal |
| Modified time | Manages site collections whose modified time meets the configured condition. | From…to… |
| Modified time | Manages site collections whose modified time meets the configured condition. | Before |
| Modified time | Manages site collections whose modified time meets the configured condition. | Older than |
| Created time | Manages site collections whose created time meets the configured condition. | From…to… |
| Created time | Manages site collections whose created time meets the configured condition. | Before |
| Created time | Manages site collections whose created time meets the configured condition. | Older than |
| Last accessed time | Manages site collections whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | From…to… |
| Last accessed time | Manages site collections whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | Before |
| Last accessed time | Manages site collections whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | Older than |
| Primary administrator | Manages site collections whose primary administrator’s name meets the configured condition. | Contains |
| Primary administrator | Manages site collections whose primary administrator’s name meets the configured condition. | Equals |
| Site collection size trigger | Manages site collections whose data size meets the configured condition. | >= |
| Custom property (Text) | Manages site collections that have the specified custom property (Text), and the property value meets the configured condition. | Matches |
| Custom property (Text) | Manages site collections that have the specified custom property (Text), and the property value meets the configured condition. | Does not match |
| Custom property (Text) | Manages site collections that have the specified custom property (Text), and the property value meets the configured condition. | Contains |
| Custom property (Text) | Manages site collections that have the specified custom property (Text), and the property value meets the configured condition. | Does not contain |
| Custom property (Text) | Manages site collections that have the specified custom property (Text), and the property value meets the configured condition. | Equals |
| Custom property (Text) | Manages site collections that have the specified custom property (Text), and the property value meets the configured condition. | Does not equal |
| Custom property (Number) | Manages site collections that have the specified custom property (Number), and the property value meets the configured condition. | >= |
| Custom property (Number) | Manages site collections that have the specified custom property (Number), and the property value meets the configured condition. | <= |
| Custom property (Number) | Manages site collections that have the specified custom property (Number), and the property value meets the configured condition. | = |
| Custom Property (Yes/No) | Manages site collections that have the specified custom property (Yes/No), and the property value meets the configured condition. | Yes |
| Custom Property (Yes/No) | Manages site collections that have the specified custom property (Yes/No), and the property value meets the configured condition. | No |
| Custom property (Date and Time) | Manages site collections that have the specified custom property (Date and Time), and the property value meets the configured condition. | From…to… |
| Custom property (Date and Time) | Manages site collections that have the specified custom property (Date and Time), and the property value meets the configured condition. | Before |
| Custom property (Date and Time) | Manages site collections that have the specified custom property (Date and Time), and the property value meets the configured condition. | Older than |
For Teams & Groups
If you want to manage the Team/Group itself and its content, you must select Team/Group as the Object level above. The Teams & Groups option will then appear for you to select as a content source.
The following sections list the rule criteria for the Team/Group object level in Teams & Groups.
Note the following:
| Criterion | Description | Condition |
|---|---|---|
| Display name | Manages Teams/Groups whose display name meets the configured condition. | Matches |
| Display name | Manages Teams/Groups whose display name meets the configured condition. | Does not match |
| Display name | Manages Teams/Groups whose display name meets the configured condition. | Contains |
| Display name | Manages Teams/Groups whose display name meets the configured condition. | Does not contain |
| Display name | Manages Teams/Groups whose display name meets the configured condition. | Equals |
| Display name | Manages Teams/Groups whose display name meets the configured condition. | Does not equal |
| Owner | Manages Teams/Groups whose owner meets the configured condition. | Matches |
| Owner | Manages Teams/Groups whose owner meets the configured condition. | Does not match |
| Owner | Manages Teams/Groups whose owner meets the configured condition. | Contains |
| Owner | Manages Teams/Groups whose owner meets the configured condition. | Does not contain |
| Owner | Manages Teams/Groups whose owner meets the configured condition. | Equals |
| Owner | Manages Teams/Groups whose owner meets the configured condition. | Does not equal |
| Member | Manages Teams/Groups whose member meets the configured condition. | Matches |
| Member | Manages Teams/Groups whose member meets the configured condition. | Does not match |
| Member | Manages Teams/Groups whose member meets the configured condition. | Contains |
| Member | Manages Teams/Groups whose member meets the configured condition. | Does not contain |
| Member | Manages Teams/Groups whose member meets the configured condition. | Equals |
| Member | Manages Teams/Groups whose member meets the configured condition. | Does not equal |
| Classification | Manages Teams/Groups whose classification meets the configured condition. | Matches |
| Classification | Manages Teams/Groups whose classification meets the configured condition. | Does not match |
| Classification | Manages Teams/Groups whose classification meets the configured condition. | Contains |
| Classification | Manages Teams/Groups whose classification meets the configured condition. | Does not contain |
| Classification | Manages Teams/Groups whose classification meets the configured condition. | Equals |
| Classification | Manages Teams/Groups whose classification meets the configured condition. | Does not equal |
| Type | Manages Teams/Groups whose type meets the configured condition. | Equals |
| Type | Manages Teams/Groups whose type meets the configured condition. | Does not equal |
| Team status | Manages Teams/Groups whose Team status meets the configured condition. | Equals |
| Sensitivity label | Manages Teams/Groups whose sensitivity label meets the configured condition. | Matches |
| Sensitivity label | Manages Teams/Groups whose sensitivity label meets the configured condition. | Does not match |
| Sensitivity label | Manages Teams/Groups whose sensitivity label meets the configured condition. | Contains |
| Sensitivity label | Manages Teams/Groups whose sensitivity label meets the configured condition. | Does not contain |
| Sensitivity label | Manages Teams/Groups whose sensitivity label meets the configured condition. | Equals |
| Sensitivity label | Manages Teams/Groups whose sensitivity label meets the configured condition. | Does not equal |
| Privacy | Manages Teams/Groups whose privacy meets the configured condition. | Equals |
| Privacy | Manages Teams/Groups whose privacy meets the configured condition. | Does not equal |
| URL of the connected site collection | Manages Teams/Groups whose URL of the connected site collection meets the configured condition. | Matches |
| URL of the connected site collection | Manages Teams/Groups whose URL of the connected site collection meets the configured condition. | Does not match |
| URL of the connected site collection | Manages Teams/Groups whose URL of the connected site collection meets the configured condition. | Contains |
| URL of the connected site collection | Manages Teams/Groups whose URL of the connected site collection meets the configured condition. | Does not contain |
| URL of the connected site collection | Manages Teams/Groups whose URL of the connected site collection meets the configured condition. | Equals |
| URL of the connected site collection | Manages Teams/Groups whose URL of the connected site collection meets the configured condition. | Does not equal |
| Title of the connected site collection | Manages Teams/Groups whose title of the connected site collection meets the configured condition. | Matches |
| Title of the connected site collection | Manages Teams/Groups whose title of the connected site collection meets the configured condition. | Does not match |
| Title of the connected site collection | Manages Teams/Groups whose title of the connected site collection meets the configured condition. | Contains |
| Title of the connected site collection | Manages Teams/Groups whose title of the connected site collection meets the configured condition. | Does not contain |
| Title of the connected site collection | Manages Teams/Groups whose title of the connected site collection meets the configured condition. | Equals |
| Title of the connected site collection | Manages Teams/Groups whose title of the connected site collection meets the configured condition. | Does not equal |
| Modified time of the connected site collection | Manages Teams/Groups whose modified time of the connected site collection meets the configured condition. | From…to… |
| Modified time of the connected site collection | Manages Teams/Groups whose modified time of the connected site collection meets the configured condition. | Before |
| Modified time of the connected site collection | Manages Teams/Groups whose modified time of the connected site collection meets the configured condition. | Older than |
| Created time of the connected site collection | Manages Teams/Groups whose created time of the connected site collection meets the configured condition. | From…to… |
| Created time of the connected site collection | Manages Teams/Groups whose created time of the connected site collection meets the configured condition. | Before |
| Created time of the connected site collection | Manages Teams/Groups whose created time of the connected site collection meets the configured condition. | Older than |
| Last accessed time of the connected site collection | Manages Teams/Groups whose last accessed time of the connected site collection meets the configured condition. | From…to… |
| Last accessed time of the connected site collection | Manages Teams/Groups whose last accessed time of the connected site collection meets the configured condition. | Before |
| Last accessed time of the connected site collection | Manages Teams/Groups whose last accessed time of the connected site collection meets the configured condition. | Older than |
| Last accessed time / modified time of the connected site collection | Manages Teams/Groups whose last accessed time or modified time of the connected site collection meets the configured condition. | From…to… |
| Last accessed time / modified time of the connected site collection | Manages Teams/Groups whose last accessed time or modified time of the connected site collection meets the configured condition. | Before |
| Last accessed time / modified time of the connected site collection | Manages Teams/Groups whose last accessed time or modified time of the connected site collection meets the configured condition. | Older than |
| Primary administrator of the connected site collection | Manages Teams/Groups whose primary administrator of the connected site collection meets the configured condition. | Contains |
| Primary administrator of the connected site collection | Manages Teams/Groups whose primary administrator of the connected site collection meets the configured condition. | Equals |
| Size of the connected site collection | Manages Teams/Groups whose size of the connected site collection meets the configured condition. | >= |
| Custom property (Text) of the connected site collection | Manages Teams/Groups whose connected site collection has the specified type of column, and the column value meets the configured condition. | Matches |
| Custom property (Text) of the connected site collection | Manages Teams/Groups whose connected site collection has the specified type of column, and the column value meets the configured condition. | Does not match |
| Custom property (Text) of the connected site collection | Manages Teams/Groups whose connected site collection has the specified type of column, and the column value meets the configured condition. | Contains |
| Custom property (Text) of the connected site collection | Manages Teams/Groups whose connected site collection has the specified type of column, and the column value meets the configured condition. | Does not contain |
| Custom property (Text) of the connected site collection | Manages Teams/Groups whose connected site collection has the specified type of column, and the column value meets the configured condition. | Equals |
| Custom property (Text) of the connected site collection | Manages Teams/Groups whose connected site collection has the specified type of column, and the column value meets the configured condition. | Does not equal |
| Custom property (Text) of the connected site collection | Manages Teams/Groups whose connected site collection has the specified type of column, and the column value meets the configured condition. | Is blank |
| Custom property (Number) of the connected site collection | Manages Teams/Groups whose connected site collection has the specified type of column, and the column value meets the configured condition. | >= |
| Custom property (Number) of the connected site collection | Manages Teams/Groups whose connected site collection has the specified type of column, and the column value meets the configured condition. | <= |
| Custom property (Number) of the connected site collection | Manages Teams/Groups whose connected site collection has the specified type of column, and the column value meets the configured condition. | = |
| Custom property (Yes/No) of the connected site collection | Manages Teams/Groups whose connected site collection has the specified type of column, and the column value meets the configured condition. | Yes |
| Custom property (Yes/No) of the connected site collection | Manages Teams/Groups whose connected site collection has the specified type of column, and the column value meets the configured condition. | No |
| Custom property (Yes/No) of the connected site collection | Manages Teams/Groups whose connected site collection has the specified type of column, and the column value meets the configured condition. | Empty |
| Custom property (Date and Time) of the connected site collection | Manages Teams/Groups whose connected site collection has the specified type of column, and the column value meets the configured condition. | From…to… |
| Custom property (Date and Time) of the connected site collection | Manages Teams/Groups whose connected site collection has the specified type of column, and the column value meets the configured condition. | Before |
| Custom property (Date and Time) of the connected site collection | Manages Teams/Groups whose connected site collection has the specified type of column, and the column value meets the configured condition. | Older than |
If you want to manage only the content (e.g., site collections or lower levels) within a Team/Group, you must select SharePoint Online as the content source. This is because site collections or lower levels within Teams & Groups is managed though the SharePoint Online infrastructure, using the same rule criteria to identify the content to be managed as well as the same rules actions on how to manage the content. For the rule criteria of each object level in SharePoint Online, refer to Rule Criteria.
For OneDrive
The following sections list the rule criteria for each object level in OneDrive.
Note the following:
Object Level - Document
The following table lists the rule criteria that you can use to manage documents in OneDrive.
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages documents whose name meets the configured condition. | Matches |
| Name | Manages documents whose name meets the configured condition. | Does not match |
| Name | Manages documents whose name meets the configured condition. | Contains |
| Name | Manages documents whose name meets the configured condition. | Does not contain |
| Name | Manages documents whose name meets the configured condition. | Equals |
| Name | Manages documents whose name meets the configured condition. | Does not equal |
| Document size | Manages documents whose size meets the configured condition. | >= |
| Document size | Manages documents whose size meets the configured condition. | <= |
| Modified time | Manages documents whose modified time meets the configured condition. | From…to… |
| Modified time | Manages documents whose modified time meets the configured condition. | Before |
| Modified time | Manages documents whose modified time meets the configured condition. | Older than |
| Created time | Manages documents whose created time meets the configured condition. | From…to… |
| Created time | Manages documents whose created time meets the configured condition. | Before |
| Created time | Manages documents whose created time meets the configured condition. | Older than |
| Created by | Manages documents whose creator’s name meets the configured condition. | Contains |
| Created by | Manages documents whose creator’s name meets the configured condition. | Equals |
| Modified by | Manages documents whose modifier’s name meets the configured condition. Note that the username has two different forms: Log on Name (Domain\Username) and Displayed Name. | Contains |
| Modified by | Manages documents whose modifier’s name meets the configured condition. Note that the username has two different forms: Log on Name (Domain\Username) and Displayed Name. | Equals |
| Content type | Manages documents whose content type name meets the configured condition. | Matches |
| Content type | Manages documents whose content type name meets the configured condition. | Does not match |
| Content type | Manages documents whose content type name meets the configured condition. | Contains |
| Content type | Manages documents whose content type name meets the configured condition. | Does not contain |
| Content type | Manages documents whose content type name meets the configured condition. | Equals |
| Content type | Manages documents whose content type name meets the configured condition. | Does not equal |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Text) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Is blank |
| Column (Number) | Manages documents that have the specified type of column, and the column value meets the configured condition. | >= |
| Column (Number) | Manages documents that have the specified type of column, and the column value meets the configured condition. | <= |
| Column (Number) | Manages documents that have the specified type of column, and the column value meets the configured condition. | = |
| Column (Yes/No) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Yes |
| Column (Yes/No) | Manages documents that have the specified type of column, and the column value meets the configured condition. | No |
| Column (Date and Time) | Manages documents that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Column (Date and Time) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Before |
| Column (Date and Time) | Manages documents that have the specified type of column, and the column value meets the configured condition. | Older than |
| Parent list type ID | Manages documents in the specified list whose ID number meets the configured condition. | Equals |
| Parent list type ID | Manages documents in the specified list whose ID number meets the configured condition. | Does not equal |
| Last accessed time | Manages documents whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | From…to… |
| Last accessed time | Manages documents whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | Before |
| Last accessed time | Manages documents whose last accessed time meets the configured condition. Note that the date when report data collection is enabled must be earlier than the specified date defined in the rule criterion. | Older than |
| Last accessed time / modified time | Manages documents whose last accessed time or last modified time meets the configured condition. Opus will first retrieve the last accessed time of a document to see if the document meets the configured condition. If the last accessed time cannot be retrieved, AvePoint Opus will retrieve the last modified time of a document to see if the document meets the configured condition. | From…to… |
| Last accessed time / modified time | Manages documents whose last accessed time or last modified time meets the configured condition. Opus will first retrieve the last accessed time of a document to see if the document meets the configured condition. If the last accessed time cannot be retrieved, AvePoint Opus will retrieve the last modified time of a document to see if the document meets the configured condition. | Before |
| Last accessed time / modified time | Manages documents whose last accessed time or last modified time meets the configured condition. Opus will first retrieve the last accessed time of a document to see if the document meets the configured condition. If the last accessed time cannot be retrieved, AvePoint Opus will retrieve the last modified time of a document to see if the document meets the configured condition. | Older than |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Matches |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Does not match |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Contains |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Does not contain |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Equals |
| Parent folder name | Manages documents whose parent folder name meets the configured condition. Note that AvePoint Opus will manage documents whose library name meets the configured condition if documents exist in the root folder of a library. | Does not equal |
| Parent library name | Manages documents whose parent library name meets the configured condition. | Matches |
| Parent library name | Manages documents whose parent library name meets the configured condition. | Does not match |
| Parent library name | Manages documents whose parent library name meets the configured condition. | Contains |
| Parent library name | Manages documents whose parent library name meets the configured condition. | Does not contain |
| Parent library name | Manages documents whose parent library name meets the configured condition. | Equals |
| Parent library name | Manages documents whose parent library name meets the configured condition. | Does not equal |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Matches |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Contains |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Equals |
| Parent library property (Text) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Parent library property (Number) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | >= |
| Parent library property (Number) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | <= |
| Parent library property (Number) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | = |
| Parent library property (Yes/No) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Equals |
| Parent library property (Date and Time) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Parent library property (Date and Time) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Before |
| Parent library property (Date and Time) | Manages documents in the libraries that have the specified type of column, and the column value meets the configured condition. | Older than |
| Retention label | Manages documents whose retention label meets the configured condition. | Matches |
| Retention label | Manages documents whose retention label meets the configured condition. | Does not match |
| Retention label | Manages documents whose retention label meets the configured condition. | Equals |
| Retention label | Manages documents whose retention label meets the configured condition. | Does not equal |
| Retention label | Manages documents whose retention label meets the configured condition. | Is blank |
| Sensitivity label(display name) | Manages documents whose sensitivity label (display name) meets the configured condition. | Matches |
| Sensitivity label(display name) | Manages documents whose sensitivity label (display name) meets the configured condition. | Does not match |
| Sensitivity label(display name) | Manages documents whose sensitivity label (display name) meets the configured condition. | Equals |
| Sensitivity label(display name) | Manages documents whose sensitivity label (display name) meets the configured condition. | Does not equal |
| Sensitivity label(display name) | Manages documents whose sensitivity label (display name) meets the configured condition. | Is blank |
| Sensitivity label (full name) | Manages documents whose sensitivity label (full name e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Matches |
| Sensitivity label (full name) | Manages documents whose sensitivity label (full name e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Does not match |
| Sensitivity label (full name) | Manages documents whose sensitivity label (full name e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Equals |
| Sensitivity label (full name) | Manages documents whose sensitivity label (full name e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Does not equal |
| Sensitivity label (full name) | Manages documents whose sensitivity label (full name e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Is blank |
Object Level- Document Version
The following table lists the rule criteria that you can use to manage document versions in OneDrive.
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages document versions whose name meets the configured condition. | Matches |
| Name | Manages document versions whose name meets the configured condition. | Does not match |
| Name | Manages document versions whose name meets the configured condition. | Contains |
| Name | Manages document versions whose name meets the configured condition. | Does not contain |
| Name | Manages document versions whose name meets the configured condition. | Equals |
| Name | Manages document versions whose name meets the configured condition. | Does not equal |
| Title | Manages document versions whose title meets the configured condition. | Matches |
| Title | Manages document versions whose title meets the configured condition. | Does not match |
| Title | Manages document versions whose title meets the configured condition. | Contains |
| Title | Manages document versions whose title meets the configured condition. | Does not contain |
| Title | Manages document versions whose title meets the configured condition. | Equals |
| Title | Manages document versions whose title meets the configured condition. | Does not equal |
| Document size | Manages document versions whose document size meets the configured condition. | >= |
| Document size | Manages document versions whose document size meets the configured condition. | <= |
| Document modified time | Manages document versions whose document modified time meets the configured condition. | From…to… |
| Document modified time | Manages document versions whose document modified time meets the configured condition. | Before |
| Document modified time | Manages document versions whose document modified time meets the configured condition. | Older than |
| Version modified time | Manages document versions whose version modified time meets the configured condition. | From…to… |
| Version modified time | Manages document versions whose version modified time meets the configured condition. | Before |
| Version modified time | Manages document versions whose version modified time meets the configured condition. | Older than |
| Modified by | Manages document versions whose modifier’s name meets the configured condition. | Contains |
| Modified by | Manages document versions whose modifier’s name meets the configured condition. | Equals |
| Keep the latest version | Keeps the number of the document versions you set. | Major and minor versions |
| Keep the latest version | Keeps the number of the document versions you set. | Major versions only |
| Keep the latest version | Keeps the number of the document versions you set. | Minor versions of each major (with all major versions) |
| Keep the latest version | Keeps the number of the document versions you set. | Minor versions of the latest major (with all major versions) |
| Parent list type ID | Manages document versions in the libraries whose library type ID meets the configured condition. | Equals |
| Parent list type ID | Manages document versions in the libraries whose library type ID meets the configured condition. | Does not equal |
| Column (Text) | Manages document versions that have the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages document versions that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages document versions that have the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages document versions that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages document versions that have the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages document versions that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Text) | Manages document versions that have the specified type of column, and the column value meets the configured condition. | Is blank |
| Document sensitivity label (full name) | Manages document versions whose sensitivity label (full name, e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Matches |
| Document sensitivity label (full name) | Manages document versions whose sensitivity label (full name, e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Does not match |
| Document sensitivity label (full name) | Manages document versions whose sensitivity label (full name, e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Equals |
| Document sensitivity label (full name) | Manages document versions whose sensitivity label (full name, e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Does not equal |
| Document sensitivity label (full name) | Manages document versions whose sensitivity label (full name, e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Is blank |
| Document sensitivity label (full name) | Manages document versions whose sensitivity label (full name, e.g. Label or Label \ sublabel) meets the configured condition.The wildcard * is supported, for example, using Label \ * to match all sublabels under Label. For the wildcard to function properly, a space must be before the wildcard. | Matches |
Object Level - Item
The following table lists the rule criteria that you can use to manage items in OneDrive.
| Criterion | Description | Condition |
|---|---|---|
| Title | Manages items whose title meets the configured condition. | Matches |
| Title | Manages items whose title meets the configured condition. | Does not match |
| Title | Manages items whose title meets the configured condition. | Contains |
| Title | Manages items whose title meets the configured condition. | Does not contain |
| Title | Manages items whose title meets the configured condition. | Equals |
| Title | Manages items whose title meets the configured condition. | Does not equal |
| Modified time | Manages items whose modified time meets the configured condition. | From…to |
| Modified time | Manages items whose modified time meets the configured condition. | Before |
| Modified time | Manages items whose modified time meets the configured condition. | Older than |
| Created time | Manages items whose created time meets the configured condition. | From…to |
| Created time | Manages items whose created time meets the configured condition. | Before |
| Created time | Manages items whose created time meets the configured condition. | Older than |
| Created by | Manages items whose creator’s name meets the configured condition. | Contains |
| Created by | Manages items whose creator’s name meets the configured condition. | Equals |
| Modified by | Manages items whose modifier’s name meets the configured condition. | Contains |
| Modified by | Manages items whose modifier’s name meets the configured condition. | Equals |
| Content type | Manages items whose content type name meets the configured condition. | Matches |
| Content type | Manages items whose content type name meets the configured condition. | Does not match |
| Content type | Manages items whose content type name meets the configured condition. | Contains |
| Content type | Manages items whose content type name meets the configured condition. | Does not contain |
| Content type | Manages items whose content type name meets the configured condition. | Equals |
| Content type | Manages items whose content type name meets the configured condition. | Does not equal |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Text) | Manages items that have the specified type of column, and the column value meets the configured condition. | Is blank |
| Column (Number) | Manages items that have the specified type of column, and the column value meets the configured condition. | >= |
| Column (Number) | Manages items that have the specified type of column, and the column value meets the configured condition. | <= |
| Column (Number) | Manages items that have the specified type of column, and the column value meets the configured condition. | = |
| Column (Yes/No) | Manages items that have the specified type of column, and the column value meets the configured condition. | Yes |
| Column (Yes/No) | Manages items that have the specified type of column, and the column value meets the configured condition. | No |
| Column (Date and Time) | Manages items that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Column (Date and Time) | Manages items that have the specified type of column, and the column value meets the configured condition. | Before |
| Column (Date and Time) | Manages items that have the specified type of column, and the column value meets the configured condition. | Older than |
| Parent list type ID | Manages items in the lists whose list type ID meets the configured condition. | Equals |
| Parent list type ID | Manages items in the lists whose list type ID meets the configured condition. | Does not equal |
Object Level - Item Version
The following table lists the rule criteria that you can use to manage item versions in OneDrive.
| Criterion | Description | Condition |
|---|---|---|
| Title | Manages item versions whose title meets the configured condition. | Matches |
| Title | Manages item versions whose title meets the configured condition. | Does not match |
| Title | Manages item versions whose title meets the configured condition. | Contains |
| Title | Manages item versions whose title meets the configured condition. | Does not contain |
| Title | Manages item versions whose title meets the configured condition. | Equals |
| Title | Manages item versions whose title meets the configured condition. | Does not equal |
| Modified time | Manages item versions whose modified time meets the configured condition. | From…to… |
| Modified time | Manages item versions whose modified time meets the configured condition. | Before |
| Modified time | Manages item versions whose modified time meets the configured condition. | Older than |
| Modified by | Manages item versions whose modifier’s name meets the configured condition. | Contains |
| Modified by | Manages item versions whose modifier’s name meets the configured condition. | Equals |
| Keep the latest version | Keeps the number of the item versions you set. | Major and minor versions |
| Parent list type ID | Manages item versions in the lists whose list type ID meets the configured condition. | Equals |
| Parent list type ID | Manages item versions in the lists whose list type ID meets the configured condition. | Does not equal |
Object Level - Attachment
The following table lists the rule criteria that you can use to manage attachments in OneDrive.
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages attachments whose name meets the configured condition. | Matches |
| Name | Manages attachments whose name meets the configured condition. | Does not match |
| Name | Manages attachments whose name meets the configured condition. | Contains |
| Name | Manages attachments whose name meets the configured condition. | Does not contain |
| Name | Manages attachments whose name meets the configured condition. | Equals |
| Name | Manages attachments whose name meets the configured condition. | Does not equal |
| Document size | Manages attachments whose size meets the configured condition. | >= |
| Document size | Manages attachments whose size meets the configured condition. | <= |
| Created time | Manages attachments whose created time meets the configured condition. | From…to… |
| Created time | Manages attachments whose created time meets the configured condition. | Before |
| Created time | Manages attachments whose created time meets the configured condition. | Older than |
| Created by | Manages attachments whose creator’s name meets the configured condition. | Contains |
| Created by | Manages attachments whose creator’s name meets the configured condition. | Equals |
| Column (Text) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Text) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Is blank |
| Column (Number) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | >= |
| Column (Number) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | <= |
| Column (Number) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | = |
| Column (Yes/No) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Yes |
| Column (Yes/No) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | No |
| Column (Date and Time) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Column (Date and Time) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Before |
| Column (Date and Time) | Manages attachments that have the specified type of column, and the column value meets the configured condition. | Older than |
| Parent list type ID | Manage attachments in the specified list whose ID number meets the configured condition. | Equals |
| Parent list type ID | Manage attachments in the specified list whose ID number meets the configured condition. | Does not equal |
Object Level - Folder
The following table lists the rule criteria that you can use to manage folders in OneDrive.
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages folders whose name meets the configured condition. | Matches |
| Name | Manages folders whose name meets the configured condition. | Does not match |
| Name | Manages folders whose name meets the configured condition. | Contains |
| Name | Manages folders whose name meets the configured condition. | Does not contain |
| Name | Manages folders whose name meets the configured condition. | Equals |
| Name | Manages folders whose name meets the configured condition. | Does not equal |
| Modified time | Manages folders whose modified time meets the configured condition. | From…to… |
| Modified time | Manages folders whose modified time meets the configured condition. | Before |
| Modified time | Manages folders whose modified time meets the configured condition. | Older than |
| Created time | Manages folders whose created time meets the configured condition. | From…to… |
| Created time | Manages folders whose created time meets the configured condition. | Before |
| Created time | Manages folders whose created time meets the configured condition. | Older than |
| Created by | Manages folders whose creator’s name meets the configured condition. | Contains |
| Created by | Manages folders whose creator’s name meets the configured condition. | Equals |
| Content type | Manages folders whose content type name meets the configured condition. | Matches |
| Content type | Manages folders whose content type name meets the configured condition. | Does not match |
| Content type | Manages folders whose content type name meets the configured condition. | Contains |
| Content type | Manages folders whose content type name meets the configured condition. | Does not contain |
| Content type | Manages folders whose content type name meets the configured condition. | Equals |
| Content type | Manages folders whose content type name meets the configured condition. | Does not equal |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Matches |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Does not match |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Contains |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Does not contain |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Equals |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Does not equal |
| Column (Text) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Is blank |
| Column (Number) | Manages folders that have the specified type of column, and the column value meets the configured condition. | >= |
| Column (Number) | Manages folders that have the specified type of column, and the column value meets the configured condition. | <= |
| Column (Number) | Manages folders that have the specified type of column, and the column value meets the configured condition. | = |
| Column (Yes/No) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Yes |
| Column (Yes/No) | Manages folders that have the specified type of column, and the column value meets the configured condition. | No |
| Column (Date and Time) | Manages folders that have the specified type of column, and the column value meets the configured condition. | From…to… |
| Column (Date and Time) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Before |
| Column (Date and Time) | Manages folders that have the specified type of column, and the column value meets the configured condition. | Older than |
Object Level - List/Library
The following table lists the rule criteria that you can use to manage lists/libraries in OneDrive.
| Criterion | Description | Condition |
|---|---|---|
| Name | Manages lists/libraries whose name meets the configured condition. | Matches |
| Name | Manages lists/libraries whose name meets the configured condition. | Does not match |
| Name | Manages lists/libraries whose name meets the configured condition. | Contains |
| Name | Manages lists/libraries whose name meets the configured condition. | Does not contain |
| Name | Manages lists/libraries whose name meets the configured condition. | Equals |
| Name | Manages lists/libraries whose name meets the configured condition. | Does not equal |
| Modified time | Manages lists/libraries whose modified time meets the configured condition. | From…to… |
| Modified time | Manages lists/libraries whose modified time meets the configured condition. | Before |
| Modified time | Manages lists/libraries whose modified time meets the configured condition. | Older than |
| Created time | Manages lists/libraries whose created time meets the configured condition. | From…to… |
| Created time | Manages lists/libraries whose created time meets the configured condition. | Before |
| Created time | Manages lists/libraries whose created time meets the configured condition. | Older than |
| Custom property (Text) | Manages lists/libraries that have the specified custom property (Text), and the property value meets the configured condition. | Matches |
| Custom property (Text) | Manages lists/libraries that have the specified custom property (Text), and the property value meets the configured condition. | Does not match |
| Custom property (Text) | Manages lists/libraries that have the specified custom property (Text), and the property value meets the configured condition. | Contains |
| Custom property (Text) | Manages lists/libraries that have the specified custom property (Text), and the property value meets the configured condition. | Does not contain |
| Custom property (Text) | Manages lists/libraries that have the specified custom property (Text), and the property value meets the configured condition. | Equals |
| Custom property (Text) | Manages lists/libraries that have the specified custom property (Text), and the property value meets the configured condition. | Does not equal |
| Custom property (Number) | Manages lists/libraries that have the specified custom property (Number), and the property value meets the configured condition. | >= |
| Custom property (Number) | Manages lists/libraries that have the specified custom property (Number), and the property value meets the configured condition. | <= |
| Custom property (Number) | Manages lists/libraries that have the specified custom property (Number), and the property value meets the configured condition. | = |
| Custom property (Yes/No) | Manages lists/libraries that have the specified custom property (Yes/No), and the property value meets the configured condition. | Yes |
| Custom property (Yes/No) | Manages lists/libraries that have the specified custom property (Yes/No), and the property value meets the configured condition. | No |
| Custom property (Date and Time) | Manages lists/libraries that have the specified custom property (Date and Time), and the property value meets the configured condition. | From…to… |
| Custom property (Date and Time) | Manages lists/libraries that have the specified custom property (Date and Time), and the property value meets the configured condition. | Before |
| Custom property (Date and Time) | Manages lists/libraries that have the specified custom property (Date and Time), and the property value meets the configured condition. | Older than |
Object Level - Site Collection
For an orphaned user that no longer exists in your organization, this user’s OneDrive is regarded as an orphaned OneDrive. You can create site collection level rules to archive orphaned OneDrives to a storage and then delete them from the Microsoft 365 tenant.
The following table lists the site collection level rule criteria that you can use to identify orphaned OneDrives.
| Criterion | Description | Condition |
|---|---|---|
| URL | Manages site collections whose URL meets the configured condition. | Matches |
| URL | Manages site collections whose URL meets the configured condition. | Does not match |
| URL | Manages site collections whose URL meets the configured condition. | Contains |
| URL | Manages site collections whose URL meets the configured condition. | Does not contain |
| URL | Manages site collections whose URL meets the configured condition. | Equals |
| URL | Manages site collections whose URL meets the configured condition. | Does not equal |
| Title | Manages site collections whose title meets the configured condition. | Matches |
| Title | Manages site collections whose title meets the configured condition. | Does not match |
| Title | Manages site collections whose title meets the configured condition. | Contains |
| Title | Manages site collections whose title meets the configured condition. | Does not contain |
| Title | Manages site collections whose title meets the configured condition. | Equals |
| Title | Manages site collections whose title meets the configured condition. | Does not equal |
| Modified time | Manages site collections whose modified time meets the configured condition. | From…to… |
| Modified time | Manages site collections whose modified time meets the configured condition. | Before |
| Modified time | Manages site collections whose modified time meets the configured condition. | Older than |
| Created time | Manages site collections whose created time meets the configured condition. | From…to… |
| Created time | Manages site collections whose created time meets the configured condition. | Before |
| Created time | Manages site collections whose created time meets the configured condition. | Older than |
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