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    Home > Discovery and Analysis > For Google Drive (Preview) > View Inactive Data Report

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    View Inactive Data Report

    When the analysis is completed, you can navigate to Inactive data > Data summary to view the inactive data report and navigate to Inactive data > Data optimization to create profiles with selected filters and sorting options so that the system will generate a report based on the selected profile.

    At the upper right corner of the page, a list of tenants covered by the analysis are displayed. You can select a specific tenant to view the inactive data report.

    On the Inactive data > Data summary page, the inactive data report is detailed below:

    - Summary - Data size – Displays the total data size within the scope. - File count – Displays the total number of files within the scope. - Oldest file – Displays the age of the oldest file within the scope. - Inactive data – To view inactive data, first specify a modified time range. The charts below report files whose last modified time falls within this selected period, providing insights across various dimensions. - Data size percentage – Displays the size of files, the number of files, and the percentage of the inactive data size to the total data size. - Data size (GB) by scope – Displays the data size in each container. - Data size (GB) by file size – Displays the data size of files grouped by size. - Data size (GB) by file type – Displays the data size of files by file type. It includes up to 10 file types.

    To save the filters, rules, and sorting options of the current report as a reusable profile, click Save as profile. In the Create profile panel, enter a profile name, update the filters, rules, and sort options if needed, and then click Save. An Analyze profile job will start, and you can navigate to Job monitor to view details.

    When an analysis is completed, a built-in profile named Standard profile is automatically generated, which contains data that meets the filters and rules defined during your analysis setup.

    You can create customized profiles with selected filters, rules, and sorting options. Opus then will update the report based on the selected profile.

    To create a profile, refer to the following steps:

    1. Click Create profile to open the Create profile panel.

    2. Profile name – Enter a name for this profile.

    3. Modified time range – Set a time range. Files whose last modified time falls in the configured time range will be reported.

    4. File size – Set a file size. Files whose size meets the configured condition will be reported.

    5. File type – Select file types. Files whose type meets the configured conditions will be reported.

    6. Sort by – Select a sorting option to sort files.

    7. Click Save to create the profile. An Analyze profile job will start, and you can navigate to Job monitor to view details.