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    Home > Discovery and Analysis > For Google Drive (Preview) > View ROT Data Report

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    View ROT Data Report

    When the analysis is completed, you can navigate to ROT data > Data summary to view the ROT data report and navigate to ROT data > Data optimization to create profiles with selected filters and sorting options so that the system will generate a report based on the selected profile.

    At the upper right corner of the page, a list of tenants covered by the analysis are displayed. You can select a specific tenant to view the ROT data report and then take actions.

    On the ROT data > Data summary page, the ROT data report is detailed below:

    - Summary - Data size – Displays the total data size within the scope. - File count – Displays the total number of files within the scope. - Oldest file – Displays the age of the oldest file within the scope. - ROT data – To view ROT data, first specify a modified time range. The report charts below report files whose last modified time falls within this selected period, providing insights across various dimensions. - ROT data percentage – Displays the size of the ROT data, the number of files, and the percentage of the ROT data size to the total data size. - Data size (GB) by ROT rule – Displays the data size in each ROT rule. - Data size (GB) by scope – Displays the data size in each container. - File size by type (GB) – Displays the data size of files by file type. It includes up to 10 file types.

    To save the filters, rules, and sorting options of the current report as a reusable profile, click Save as profile. In the Create profile panel, enter a profile name, update the filters, rules, and sort options if needed, and then click Save. An Analyze profile job will start, and you can navigate to Job monitor to view details.

    When an analysis is completed, a built-in profile named Standard profile is automatically generated, which contains data that meets the filters and rules defined during your analysis setup.

    You can create customized profiles with selected filters, rules, and sorting options. Opus will then update the report based on the selected profile.

    To create a profile, refer to the following steps:

    1. Click Create profile to open the Create profile panel.

    2. Profile name – Enter a name for this profile.

    3. Modified time range – Set a time range. Files whose last modified time falls in the configured time range will be reported.

    4. ROT rule – Set ROT rules. Files and versions that meet the configured conditions will be reported.

    5. File type – Select file types. Files whose type meets the configured conditions will be reported.

    6. Sort by – Select a sorting option to sort files.

    7. Click Save to create the profile. An Analyze profile job will start, and you can navigate to Job monitor to view details.