#Site Collection Lifecycle Management Service

Site Collection Lifecycle Management services provide business users with control over the lifecycle of their site collections created/managed by AvePoint Cloud Governance. You can configure the settings to notify site collection owners of lease expiration and lack of use of their site collections.

To create or manage services, click Service in the Request Management group within Settings.

On the interface for creating or editing a Site Collection Lifecycle Management service, configure the following settings.

1. Lifecycle Management Actions – Select the type of lifecycle management service to create:

   • Extend Site Collection lease – Allows business users to request an extension to the lease of their site collections. Note that an extension to a site collection’s lease will grant the site collection the amount of time indicated in the lease from the site collection’s old lease expiration date.

   • Delete Site Collection – Allows business users to request their site collections to be deleted.

   • Archive Site Collection – Allows business users to request their site collections to be archived.

   • Change Site Collection Policy – Allows business users to request a different site collection policy be associated with the site collection they own. Upon the site collection policy change, the site collection lease start date can be changed. You can configure the site collection lease start date or allow your business users to configure this.

     • If you do not allow the site collection lease start date to be changed upon the policy change, choose the Keep the original lease start date option, and then select Assign by IT Admin from the drop-down list. Select either Show as Read-Only to Business User or Hide from Business User.

     • If you want to reset the site collection lease start date upon the policy change, choose the Select a new lease start date option. Click the calendar button, select your desired date, and click OK. Then, select Assign by IT Admin from the drop-down list. Select either Show as Read-Only to Business User or Hide from Business User.

     • If you allow business users to choose either Keep the original lease start date or Select a new lease start date when they submit requests via this service in the AvePoint Cloud Governance Portal, select Assign by Business User from the drop-down list.

     NOTE

     When the policy is changed, the configurations in the new policy will overwrite the original policy settings that have been applied to the site collections, including quota, sharing settings, lease period, etc.

   • Unlock Site Collection – Allows business users to request locked site collections to be unlocked.

   • Lock Site Collection – Allows business users to request their site collections to be locked.

   • Change Site Collection Quota – Allows business users to request changes of storage quota for site collections.

     NOTE

     If you allow business users to change site collection quota, make sure Manual storage management is enabled in SharePoint Online admin center > Settings > Site storage limits.

2. Scope – Expand the tree to select your desired nodes by selecting the corresponding checkboxes.

   You can also choose to Use SharePoint Online context to automatically populate the service request scope. Select this checkbox to retrieve and use the SharePoint Online context in the service request scope. In the request triggered from the Site Information Card app part, the URL of the site collection where the Site Information Card resides will be retrieved. The site collection URL will be automatically used as the request scope. Choose one of the following options:

   • Allow Business User to Edit the URL – The site collection URL will be automatically filled into the text box, and the requester can edit it.

   • Show as Read-Only to Business User – The site collection URL will be displayed as read-only, and the requester cannot edit it.

   • Hide from Business User – The site collection URL will be hidden from the requester.

3. Advanced Setting for Conflict Task – When your business users request to change the policy for a site collection, the site collection may have an ongoing lifecycle management request, recertification task, or renewal task. You can choose whether to Allow requesters to cancel the ongoing lifecycle management request/renewal task or reject the recertification task when they request for policy changes. If you don’t select this option, business users cannot submit the new request until the ongoing request or task is completed.

   NOTE

   This section is only available when you select Change Site Collection Policy as a lifecycle management action.

4. When you have finished configuring settings for this service, choose one of the following options:

   • Click the arrow on the left-hand side to go to the previous steps to review and modify your configurations.

   • Click Save to save all of the configurations and return to the Service Management interface.

   • Click Save and Activate to save all of the configurations and activate this service, which allows users to submit requests for this service.

   • Click Cancel to return to the Service Management interface without saving any configurations.