#Best Practices for Managing Groups/Teams Sprawl

With the growth of Microsoft 365 Groups or Microsoft Teams, some groups/teams that are no longer required may still exist in your tenant. To manage groups/teams sprawl, you can enable the inactivity threshold in the group/team policy.

The following scenarios are regarded as inactivity:

• No change to the group/team settings.

• No content is added or modified in the group team site, files, notebook, calendar, or mailbox.

• No update in Teams channel conversations or Outlook group conversations.

When the group/team inactivity threshold is reached, an inactivity threshold task will be automatically generated and assigned to the user who is responsible for the group/team. In the task, the user can decide the group/team lifecycle outcome. For details on enabling group/team inactivity threshold, refer to the instructions in Group/Team Policy.

Another approach is enabling a renewal process. The renewal process allows users to periodically review and update team contacts, team owners, team members, team metadata, and group team site permissions. For details, see Group or Team Renewal.