#Site Collection Report

Site Collection Report provides a list of site collections managed by AvePoint Cloud Governance and the corresponding information, such as site collection URL, title, policy, site type, primary site collection administrator, primary site collection contact, secondary site collection contact. You can customize how the report displays the data by configurable criteria.

To access the Site Collection Report, click Site Collection Report in the Administrator Reports group.

To have additional administrative and reporting functionality on site collections for further management, you can go to Workspace report in the modern Cloud Governance admin center. For more instructions, refer to Workspace Report.

#Filter and Generate Site Collection Report

To filter and generate a site collection report, complete the following steps:

1. Click Set Filter on the ribbon to customize the report. You can set filters for URL, Site Type, Site Collection Size, Status, Policy, Primary Site Collection Contact, Inactivity Threshold Date, Lease Period Expiration Date, and Created Time.

2. To set new filter rules, click Reset, and the previous filter rules are cleared to the default ones.

3. Click Generate Report to retrieve data for your report. You can also click Export to Datasheet to export the report to a local path or an export location. For more information on exporting the report, refer to Export Reports.

#Elect Site Collection Contacts

The election process provides an automated nomination process to determine the primary site collection contact and the secondary site collection contact. The election tasks will be assigned to the nominated users, who in turn will decide if they want to be accountable for the site collection and become the primary site collection contact. The secondary site collection contact will be defined by the primary site collection contact during the election process. For more information about the election process, refer to Site Collection Contact Election Process.

Complete the following steps to start the election process:

1. Select one or more site collections and click Elect Contact on the ribbon.

2. In the Elect Contact window, configure the following settings:

   1. Election Task Title – Enter the title for the election task that will be generated during the election process.

   2. Exclude Users (optional) – Enter the names of the users that will be excluded during the election process.

   3. E-mail Settings (optional) – Choose to enable the following notifications by selecting the corresponding checkboxes:

      • Notify the user when the election task is assigned – Select the checkbox to send a notification e-mail to the user when the election task is assigned to this user.

      • Notify the primary contact when the site collection is assigned – Select the checkbox to send a notification e-mail to the user when this user becomes the primary site collection contact.

      • Notify the secondary contact when the site collection is assigned – Select the checkbox to send a notification e-mail to the user when this user becomes the secondary site collection contact.

      Each notification has a default e-mail template. You can also select a custom e-mail template.

   4. Duration – Set the duration for each election stage. If the nominee does not handle the election task during the duration, the election task will be assigned to the nominee of the next election stage. Enter a number in the text box, then select Day(s) or Week(s) as the unit.

      You can also notify the nominee before the assigned time is reached. Select the Remind the nominated user before each nomination task expires checkbox and select a reminder profile from the drop-down list. You can also click Create New to create a reminder profile. For more information, refer to Configure Reminder Profiles for Upcoming Expiration.

3. Click Submit to start the election process or click Cancel to go back to the Site Collection Report interface without starting the election process.

#Remove Site Collections from Cloud Governance

In the Site Collection Report, you can remove specific site collections from AvePoint Cloud Governance, as well as the related information shown in reports.

Complete the following steps to remove site collections from Cloud Governance:

1. Select one or more site collections, and then click Remove from Cloud Governance on the ribbon.

2. In the pop-up window, select the I agree that everything related to the selected workspaces will be removed from AvePoint Cloud Governance option to agree to the removal of the selected site collections.

3. Click OK to remove the site collections from Cloud Governance.