#Site Collection Contact Election Process

The election process provides an automated nomination process to determine the primary and secondary site collection contacts. The election tasks will be assigned to the nominated users, who in turn will decide if they want to be accountable for the site collection and become the primary site collection contact. The secondary site collection contact will be defined by the primary site collection contact during the election process.

An election process can be manually started in the Site Collection Report. You can also enable the automated ownership election process in a site collection policy. If the primary or secondary site collection contact account is deactivated, an automated contact election process will start.

Election Process Management in Settings allows you to select and view stages of an election process and configure the number of nominees in the last three stages. If a nominee of the last stage declines to be the primary site collection contact, or the nominee does not handle the election task when the duration is reached, the election task will be assigned to the nominee of the next stage. Once a nominee claims to become the primary site collection contact, the election process completes.

In the Election Process Management window, select one or more of the following stages.

• Primary Site Collection Contact – The election task will be assigned to the current primary site collection contact.

  NOTE

  The primary site collection contact must be selected if you select the secondary site collection contact as the nominee.

• Secondary Site Collection Contact – The election task will be assigned to the current secondary site collection contact.

• Primary Site Collection Administrator – The election task will be assigned to the current primary site collection administrator.

• Administrators within the Site Collection Administrators Group – The default number is 3. You can enter a number between 1 and 10 in the text box. AvePoint Cloud Governance will randomly select the specific number of site collection administrators as the nominees.

• Users with certain permission – The default number is 3. You can enter a number between 1 and 10 in the text box. Then, select Full Control or Contribute from the drop-down list. AvePoint Cloud Governance will randomly select the specific number of users who have the specified permission to the site collection as the nominees.

• Users with certain permission – The default number is 3. You can enter a number between 1 and 10 in the text box. Then, select Full Control or Contribute from the drop-down list. AvePoint Cloud Governance will randomly select the specific number of users who have the specified permission to the site collection as the nominees.

When you have finished configuring the number of nominees, click Save on the ribbon to save your changes.

If a user declines to be the primary site collection contact in the previous election stages, but this user is also randomly selected as the nominee in any of the following election stages, the election task will not be assigned to this user and AvePoint Cloud Governance will randomly select another user to replace this user. If a user does not handle the election task in the previous election stages, but this user is also randomly selected as the nominee in any of the following election stages, the election task will be assigned to this user again.

If the last stage’s nominee doesn’t complete the election task within the duration, the task will expire and can no longer be processed. A new task will be generated and assigned when Cloud Governance finishes running a new deactivated site collection contact status scan job.