#Manage Automatic User Lifecycle Management Task

When the contract term of a Microsoft 365 user has expired or the last contract extension has expired, a User Lifecycle Management task about user contract expiration is automatically generated and assigned to the approver. You can perform the following actions on the task:

#Extend a Microsoft 365 User Contract Term

To extend the contract term of a Microsoft 365 user whose contract term has expired, complete the following steps:

1. Select the task and click Extend on the ribbon. A pop-up window appears.

2. The extended user contract term is displayed if your IT Admin has configured it. If allowed, you can define the extended user contract term.

3. Enter some comments for this task for further reference.

4. Click OK to finish this task, or click Cancel to return to the All Tasks interface without executing the task.

#Offboard a Microsoft 365 User

To offboard a Microsoft 365 user whose contract term has expired, select the task and click Offboard on the ribbon. A pop-up window appears. Choose one of the following options:

• Delete the Microsoft 365 user

  If you choose this option, you must change the administrator of this deleted user’s OneDrive. Enter a username in the text box and press Enter to check if the name is valid.

  Then, enter some comments for this task for further reference, click OK to finish this task, or click Cancel to return to the All Tasks interface without executing the task.

• Block the Microsoft 365 user

  If you choose this option, you must assign a user who will receive a copy of emails sent to this blocked user. Enter a username in the text box and press Enter to check if the name is valid.

  Then, enter some comments for this task for further reference, click OK to finish this task, or click Cancel to return to the All Tasks interface without executing the task.

• Reset the Microsoft 365 user’s password

  If you choose this option, you must assign a user who will receive the new password. Enter a username in the text box and press Enter to check if the name is valid. You may also click the browse button to search for users.

  Then, enter some comments for this task for further reference, click OK to finish this task, or click Cancel to return to the All Tasks interface without executing the task.