Create Site Collection Service

Configure Create Site Collection services to define the Create Site Collection service request template for business users. You can customize the settings for site collections created by this service, as well as configure available options for business users to choose from when requesting this service. Create Site Collection services also allow you to apply policies for data protection and content retention on the site collections with full auditing to monitor compliance with your corporate standards.

To create or manage services, click Service in the Request Management group within Settings.

In the interface for creating or editing a Create Site Collection service, configure the following settings.

NOTE

For information about common service settings that exist in all types of services, refer to Common Service Settings.

Admin Centers and Managed Paths – Specify the SharePoint Online admin center and associated managed path where you wish to create a site collection.

Expand the site collection group tree to select the desired admin center by selecting the corresponding option. Specify a default admin center and managed path for the site collection you wish to create by selecting from drop-down lists under the tree.

You can choose to Use SharePoint Online context to automatically populate the service request scope. With this option selected, the SharePoint Online context will be retrieved and used in the service request scope. In the request triggered from the Site Information Card app part, the admin center and managed path of the site collection where the Site Information Card resides will be retrieved. The admin center and managed path will be automatically used as the request scope. Choose one of the following options:
- Assign by Business User – The admin center and the managed path will be automatically filled into the text box, and the requester can edit them.
- Show as Read-Only to Business User – The admin center and managed path will be displayed as read-only, and the requester cannot edit them.
NOTE
All site collections newly created via Cloud Governance service requests will be registered into both AvePoint Online Services containers based on AvePoint Online Services scan rules and AvePoint Cloud Management default containers. For more details, refer to Manage Scan Profiles. The service account used by the scan profile in AvePoint Online Services will be added as the site collection administrator.
Multi-Geo Locations – This section appears only when your Microsoft 365 tenant has the Multi-Geo Capabilities in Microsoft 365 service plan. If you want new site collections to be created in different geo locations, select the Enable site collection provisioning inmulti-geo locations checkbox. If you do not enable site collection provisioning in multi-geo locations, new site collections will be created in the central location. The central location is the geo location where your tenant was originally provisioned.

After you enable site collection provisioning in multi-geo locations, choose one of the following options:
- Select specific geo locations – If you allow business users to choose geo locations or you want to select a geo location for site collection created via requests for this service, choose this option.
  - If you allow business users to choose geo locations, select the geo locations in the table, and then select Assign by Business User. All geo locations selected here will be available to business users to choose from. You can select a geo location from the Default geo location drop-down list and the geo location will be shown in the request form as the default option.
  - If you want to select a geo location for all site collections created via requests for this service, select a geo location in the table and select Assign by IT Admin. Then, select either Show as Read-Only to Business User or Hide from Business User.
- Use the preferred data location of the selected user role to determine the geo location – If you want to assign the geo location according to the preferred data location (PDL) property of the requester or primary site collection contact, choose this option, and then select $Requester or $Primary site collection contact from the drop-down list.
  
  NOTE
  If the requester or primary site collection contact does not have the PDL property, the site collection will be created in your tenant’s central location.
Policy – Specify the site collection policies to provision the site collections created by this service by selecting the corresponding checkboxes or clicking Create New to be brought to the Policy Management interface to create a new policy. Configure this section as follows:
1. Select the policies to be made available for business users to choose from by selecting the corresponding checkbox of each policy in the Select Policies configuration area. All policies selected here will be made available to business users if you select Assign by Business User in the drop-down list below. If no existing policy is appropriate for this service, you may click Create New to create a new one.
2. Select a default policy in the Default Selection drop-down list. If Assign by Business User is selected in the drop-down list below, this policy will be selected in the service request, but the business user will be able to select another policy out of the policies you have selected in the Select the Policies configuration area. If Assign by IT Admin is selected, this will be the only available policy in the service request and the business user will not be able to choose another policy.
Choose whether to assign a policy to site collections created by this service, or allow the business user to choose the policy when submitting a service request for this service from the policies selected in the Select the Policies configuration area. Choose from the following:
- Assign by IT Admin – The policy selected in the Default Selection drop-down list will be associated with all site collections created by this service. Select either Show as Read-Only to Business User or Hide from Business User.
- Assign by Business User – Allows the business user to choose from the policies you have selected in the Select the Policies configuration area.
Language – Select the language for the site collection. If more than one language is selected, choose a default language from the Default Selection drop-down list.

Choose whether to assign a language to site collections created by this service, or allow the business user to choose the language when submitting a service request for this service from the languages selected in the Select Language configuration area. Choose from the following:
- Assign by IT Admin – The language selected in the Default Selection drop-down list will be associated with all site collections created by this service. Select either Show as Read-Only to Business User or Hide from Business User.
- Assign by Business User – Allows the business user to choose from the languages you have selected in the Select Language configuration area.
Site Type – Select the site type to use for site collections created by this service.
1. You can select from SharePoint built-in types or your customized types.
  
  If you want to use customized site types, select the Retrieve custom site type from an external data source checkbox and configure the following settings:
  1. Get custom site type from a library – Enter the URL of the SharePoint Online library where the custom site type files are stored.
  2. Get site typename from the following column – Select a column whose values are the custom site type names. Then, you can see the site type names displayed in the Custom category in the table below.
  In the Select site types field, select which site types will be made available for business users.
2. Select the default site type in the Default Selection drop-down list.
3. Choose to use the default site type to create site collections, or to allow business users to choose the site type from the available site types when submitting a service request for this service. Choose from the following:
  - Assign by IT Admin – The site type selected in the Default Selection drop-down list will be associated with all site collections created by this service. Select either Show as Read-Only to Business User or Hide from Business User.
  - Assign by Business User – Allows the business user to choose from the site types you have selected in the Select templates field.
Team Site (no Microsoft 365 Group)Template – You can select a site template for the new team site without a Microsoft 365 Group.

NOTE
This section is only available when you choose the Team site (no Microsoft 365 group) – recommended as the site type and your tenant has custom site templates.

Choose whether to assign the site template to the team sites created by this service, or allow business users to select the site template when submitting a request for this service. Choose from the following:
- Assign by IT Admin – The site template selected here will be applied to the team sites created by this service. Select either Show as Read-Only to Business User or Hide from Business User.
- Assign by Business User – Allows business users to select the team site template.
Hub Site – Choose whether to enable the hub site for the site collections created by this service. If you enable the hub site, choose from the following options:
- Register the site collection as a hub site
- Associate the site collection with a hub site
Choose to set the hub site configuration to site collections created by this service, or allow business users to choose whether to enable the hub site. Choose from the following:
- Assign by IT Admin – Your configuration here will be applied to site collections created by this service. Select either Show as Read-Only to Business User or Hide from Business User.
- Assign by Business User – Allows business users to choose whether to enable the hub site when they submit requests for this service.
Site Collection Sensitivity Label – Select a sensitivity label for new site collections created by this service. If you select multiple sensitivity labels, you must select a default one from the Default sensitivity label drop-down list. You can also select None if you allow your business users to not select any sensitivity label in the service request form to apply to the site collection.

Note that this section appears only when the sensitivity is enabled for your tenant in Settings > System settings > Sensitivity labels in the modern Cloud Governance admin center.

Choose whether to allow business users to select a sensitivity label in the request form. Choose from the following options:
- Assign by IT Admin – You select the sensitivity label for site collections created by this service. Choose from the following:
  - Show as Read-Only to Business User – The request form will show your selection, and users cannot change the sensitivity label.
  - Hide from Business User – The Sensitivity section will not be shown in the request form.
- Assign by Business User – Business users are required to select a sensitivity label for the site collection in the request form.
Communication Site Classification (for the Communication site type only) – Select site classifications for communication sites created by this service. If you select multiple site classifications, select a default one from the Default site classification drop-down list.

Choose whether to assign a site classification to communication sites created by this service, or allow the business to select the site classification when submitting a service request for this service. Choose from the following:
- Assign by IT Admin – The site classification selected in the Default site classification drop-down list will be applied to communication sites created by this service. Select either Show as Read-Only to Business User or Hide from Business User.
- Assign by Business User – Allows business users to choose from the site classifications you selected in the service. The default site classification selected in this service will become the default option, and business users can change it to another site classification.
NOTE
Once the integration with sensitivity labels is enabled in your tenant, the Communication Site Classification section will be hidden and no longer requires configuration.
Communication Site Template (for the Communication Site type only) – Select Topic, Showcase, Blank, or a custom site template for communication sites created by this service.

NOTE
For details about the custom site template, refer to the following Microsoft article: SharePoint site template and site script overview.

Choose whether to assign the site template to communication sites created by this service, or allow business users to select the site template when submitting a service request for this service. Choose from the following:
- Assign by IT Admin – The site template selected here will be applied to communication sites created by this service. Select either Show as Read-Only to Business User or Hide from Business User.
- Assign by Business User – Allows business users to select the site template.
Click the arrow on the right-hand side to proceed to the next step.
Time Zone – Select the time zone for the site collections created by this service.

Choose whether to assign the time zone to site collections created by this service, or allow the business user to select the time zone when submitting a service request for this service. Choose from the following:
- Assign by IT Admin – The time zone selected here will be associated with all site collections created by this service. Select either Show as Read-Only to Business User or Hide from Business User.
- Assign by Business User – Allows business users to select the time zone in the Time Zone configuration area.
Site Collection Permissions (the Common tab) – Configure the common permission settings to assign permissions to specific groups and users. By default, the common groups are displayed. Click the edit button to edit the settings of a group or click the delete button to delete a group.
- Create Group – Click Create Group to create a new group and add it into the common permission settings. In the Add a Group window, configure the following settings:
  1. Custom Group Name – Enter a name for the group and enter an optional description for future reference. Enter $SiteName to automatically add the site collection title as the group name prefix in Create Site Collection service request.
  2. Group Owner – Choose to assign a Microsoft 365 user or a SharePoint Online group to be the group owner. Configure the following settings:
    - Microsoft 365 user – Choose this option and enter the username of a Microsoft 365 user in the text box as the group owner. Press Enter to check if the name is valid.
    - SharePoint Online group – Choose this option and select a SharePoint Online group from the drop-down list as the group owner.
    Choose to assign the group owner to the custom group that will be created together with the site collection created via this service, or allow business users to assign the group owner when submitting requests for this service. Choose from the following:
    - Assign by IT Admin – The group owner assigned here will be the group owner. Select either Show as Read-Only to Business User or Hide from Business User.
    - Assign by Business User – Allows business users to assign the group owner when submitting requests for this service.
  3. Select Users – Select your desired users to add into the group. Click Add a User and enter the usernames in the pop-up window. You can also enter the following roles: $Requester, $Manager of requester, $Primary site collection contact, and $Secondary site collection contact. Then, click OK to save your configurations.
    
    Optionally, select the Enforce Permission checkbox after a username. On the request page, the user cannot be deleted and the user permissions cannot be modified. For the enforced permission user, you can hide the enforced permission user from the request page by selecting the Hide checkbox.
    
    Choose to assign group members to the custom group that will be created together with the site collection created via this service, or allow business users to assign group members when submitting requests for this service. Choose from the following:
    - Assign by IT Admin – The users assigned here will be the group members. Select either Show as Read-Only to Business User or Hide from Business User.
    - Assign by Business User – Allows business users to assign the users as group members when submitting requests for this service.
  4. Permissions – Configure the permissions for this group. Select your desired permission levels by selecting the corresponding checkboxes.
    
    Optionally, select the Allow Business User to change the permission level of this group checkbox, so that the business users can modify the permission level when creating a request.
  5. Click Save to save the group settings.
- Grant Permissions – Click Grant Permissions to grant permissions to specific users. In the Grant User Permissions window, configure the following settings:
  1. Select Users – Enter the names of the users that you are about to grant permissions.
  2. Assign By – Choose who will assign the user permissions, IT Admin or Business User.
  3. Permissions – Configure the permissions for the users. Select your desired permission levels by selecting the corresponding checkboxes.
  4. Click Save to save your configurations.
Choose whether to define the site collection permissions of the Common tab in this service or allow business users to define this setting in the request forms. Choose from the following options:
- Assign by IT Admin – The site collection permissions defined in this service will be applied to the site collection created via this service request. The settings of site collection permissions will be hidden from business users in request forms.
- Assign by Business User – Allows business users to define the site collection permissions in the request forms.
Site Collection Permissions (the specific site type tab) – The site tab depends on the selected site type. The default groups of the site type are displayed. Click the edit button to edit the settings of a custom group or click the delete button to delete a custom group.
- Use common permission settings – Select the checkbox to apply the permission settings in the Common tab. If there are group names that already exist in the Common tab, the group settings will be replaced by those of the Common tab.
- Create Group – Click Create Group to create a new group and add it into the specific template permission settings. In the Add a Group window, configure the following settings:
  1. Custom Group Name – Enter a name for the group and enter an optional description for future reference. Enter $SiteName to automatically add the site collection title as the group name prefix in Create Site Collection service request.
  2. Group Owner – Choose to assign a Microsoft 365 User or a SharePoint Online group to be the group owner. Configure the following settings:
    - Microsoft 365 user – Choose this option and enter the username of a Microsoft 365 user in the text box as the group owner. Press Enter to check if the name is valid.
    - SharePoint Online group – Choose this option and select a SharePoint Online group from the drop-down list as the group owner.
    Choose to assign the group owner to the custom group that will be created together with the site collection created via this service, or allow business users to assign the group owner when submitting requests for this service. Choose from the following:
    - Assign by IT Admin – The group owner assigned here will be the group owner. Select either Show as Read-Only to Business User or Hide from Business User.
    - Assign by Business User – Allows business users to assign the group owner when submitting requests for this service.
  3. Select Users – Select your desired users to add into the group. Click Add a User and enter the usernames in the pop-up window. You can also enter the following roles: $Requester, $Manager of requester, $Primary site collection contact, and $Secondary site collection contact. Then, click OK to save your configurations.
    
    Optionally, select the Enforce Permission checkbox after a username. On the request page, the user cannot be deleted and the user permissions cannot be modified. For the enforced permission user, you can hide the enforced permission user from the request page by selecting the Hide checkbox.
    
    Choose to assign group members to the custom group that will be created together with the site collection created via this service, or allow business users to assign group members when submitting requests for this service. Choose from the following:
    - Assign by IT Admin – The users assigned here will be the group members. Select either Show as Read-Only to Business User or Hide from Business User.
    - Assign by Business User – Allows business users to assign the users as group members when submitting requests for this service.
  4. Permissions – Configure the permissions for this group. Select your desired permission levels by selecting the corresponding checkboxes.
    
    Optionally, select the Allow Business User to change the permission level of this group checkbox, so that the business users can modify the permission level when creating a request.
  5. Click Save to save the group settings.
- Grant Permissions – Click Grant Permissions to grant permissions to specific users. In the Grant User Permissions window, configure the following settings:
  1. Select Users – Enter the names of the users that you are about to grant permissions.
  2. Assign By – Choose who will assign the user permissions, IT Admin or Business User.
  3. Permissions – Configure the permissions for the users. Select your desired permission levels by selecting the corresponding checkboxes.
  4. Click Save to save your configurations.
- Reset All – Click Reset All to clear your configurations and reset all configured security groups settings to the initial state.
- Business User action control – Choose how to control the business user actions on the security group.
  - Allow Business User to grant user permissions directly – Select this checkbox to allow business users to directly grant permissions to specific users in the request.
  - Prevent Business User from requesting to grant permissions with the following permission levels – Select this checkbox and select your desired permission levels. The selected permission levels will not be displayed in the request.
Choose whether to define the site collection permissions of the specific template tab in this service or allow business users to define this setting in the request forms. Choose from the following options:
- Assign by IT Admin – The site collection permissions defined in this service will be applied to the site collection created via this service request. The settings of site collection permissions will be hidden from business users in the request forms.
- Assign by Business User – Allows business users to define the site collection permissions in the request forms.
Click the arrow on the right-hand side to proceed to the next step.
Primary Site Collection Administrator – Assign a user to be the primary site collection administrator by entering the username into the text box. Press Enter to check if the name is valid.

You can also enter one of the following roles:
- $Requester – The requester will become the primary site collection administrator.
- $Manager of requester – The manager of the requester will become the primary site collection administrator.
- $Primary site collection contact – The primary site collection contact for the site collection created via the service request will become the primary site collection administrator.
- $Secondary site collection contact – The secondary site collection contact for the site collection created via the service request will become the primary site collection administrator.
Choose whether to assign the primary site collection administrator to site collections created by this service, or allow the business user to choose the primary site collection administrator when submitting a service request for this service. By default, it is Assign by IT Admin and Hide from Business User. Choose from the following:
- Assign by IT Admin – The primary site collection administrator configured here will be associated with all site collections created by this service. Select either Show as Read-Only to Business User or Hide from Business User.
- Assign by Business User – Allows the business user to configure the primary site collection administrator.
Site Collection Administrators – Assign one or more users to be the site collection administrators of the new site collection by entering the usernames into the text box. Press Enter to check if the name is valid.

You can also enter one of the following roles:
- $Requester – The requester will become the site collection administrator.
- $Manager of requester – The requester’s manager will become the site collection administrator.
- $Primary site collection contact – The primary site collection contact of the site collection created via the service request will become the site collection administrator.
- $Secondary site collection contact – The secondary site collection contact of the site collection created via the service request will become the site collection administrator.
Choose whether to assign the site collection administrators to site collections created by this service, or allow the business user to choose the site collection administrators when submitting a service request for this service. The default settings are Assign by IT Admin and Hide from Business User. Choose from the following:
- Assign by IT Admin – The site collection administrators configured here will be associated with all site collections created by this service. Select either Show as Read-Only to Business User or Hide from Business User.
- Assign by Business User – Allows the business user to configure the site collection administrators.
Primary Site Collection Contact – The primary site collection contact will be the user designated for managing the lifecycle of the site collection created by this service. Assign a user to be the primary site collection contact by entering the username into the text box. Press Enter to check if the name is valid.

You can also enter one of the following roles:
- $Requester – The requester will become the primary site collection contact.
- $Manager of requester – The manager of the requester will become the primary site collection contact.
Choose whether to assign the primary site collection contact to site collections created by this service, or allow the business user to choose the primary site collection contact when submitting a service request for this service. Choose from the following:
- Assign by IT Admin – The primary site collection contact configured here will be associated with all site collections created by this service. Select either Show as Read-Only to Business User or Hide from Business User.
- Assign by Business User – Allows the business user to configure the primary site collection contact.
You can send an email to notify the primary site collection contact when the site collection is created successfully. Select the Notify the contact upon site collection creation checkbox and select an email template from the drop-down list.
Secondary Site Collection Contact – The secondary site collection contact will be the user designated for managing the lifecycle of the site collection created by this service if the primary site collection contact is unable to respond to a notification. Assign a user to be the secondary site collection contact by entering the username into the text box. Press Enter to check if the name is valid.

You can also enter one of the following roles:
- $Requester – The requester will become the secondary site collection contact.
- $Manager of requester – The manager of the requester will become the secondary site collection contact.
Choose whether to assign the secondary site collection contact to site collections created by this service, or allow the business user to choose the secondary site collection contact when submitting a service request for this service. Choose from the following:
- Assign by IT Admin – The secondary site collection contact configured here will be associated with all site collections created by this service. Select either Show as Read-Only to Business User or Hide from Business User.
- Assign by Business User – Allows the business user to configure the secondary site collection contact.
You can send an email to notify the secondary site collection contact when the site collection is created successfully. Select the Notify the contact upon site collection creation checkbox and select an email template from the drop-down list.
Click the arrow on the right-hand side to proceed to the next step.
AvePoint Cloud Management Deployment Manager Plan – Select the Apply AvePoint Cloud Management Deployment Manager Plan checkbox to apply a Deployment Manager plan to the new site collection. The source design elements or solutions in the plan can be deployed to the new site collection.

NOTE
To use the Deployment Manager plan, your tenant must have a Microsoft 365 service account profile. The service account will be automatically added to the Site Collection Administrators group during the deployment process, and it will be automatically removed from the administrator group when the deployment is completed.

Select at least one plan in the table. For details on configuring Deployment Manager plans, refer to Configure a Deployment Manager Plan.

If more than one Deployment Manager plan is selected, you must choose a default Deployment Manager plan from the Default Selection drop-down list.

You can assign the selected Deployment Manager plan to site collections created by this service, or allow the business user to choose the Deployment Manager plan when submitting a service request. Choose from the following:
- Assign by IT Admin – The Deployment Manager plan selected in the Default Selection drop-down list will be applied to all site collections created by this service. Select either Show as Read-Only to Business User or Hide from Business User.
- Assign by Business User – Allows the business user to choose from the Deployment Manager plans you have selected in the Select plans area.
Manage Site Collection Lifecycle – Select the Enable Site Collection Lease Period checkbox to enable a lease period for the site collection. Enter a number in the text box and choose Day(s), Week(s), Month(s), or Year(s) from the drop-down list.

Choose whether to assign the site collection lease period to site collections created by this service, or allow the business user to choose the site collection lease period when submitting a service request for this service. Choose from the following:
- Assign by IT Admin – The site collection lease period configured here will be associated with the site collection created by this service. Select either Show as Read-Only to Business User or Hide from Business User.
- Assign by Business User – Allows the business user to configure the site collection lease period.
Then, select an approval process from the drop-down list or click Create New to create a new one. This approval process will be triggered when the site collection lease period is exceeded. A site collection lease expiration task will be assigned to the business users specified in the selected approval process. The task assignee can choose to extend the site collection lease, delete the site collection, archive the site collection, or change the site collection policy, depending on the lifecycle management actions you enabled in the site collection policy. If the configurations of the selected approval process do not meet your requirements, click Create From This Existing Approval Process to create a new one based on the selected approval process.

When the site collection lease period is enabled, you can also choose to Enable lease expiration warning. Before the site collection lease reaches expiration, a warning email will be sent to the approver and a lease expiration warning task is generated. The task assignee can choose to extend the site collection lease, delete the site collection, archive the site collection, or change the site collection policy, depending on the lifecycle management actions you enabled in the site collection policy. Enter a number in the text box and choose Day(s), Week(s), Month(s), or Year(s) from the drop-down list.

Choose whether to assign the lease expiration warning to site collections created by this service, or allow the business user to choose the lease expiration warning when submitting a service request for this service. Choose from the following:
- Assign by IT Admin – The lease expiration warning configured here will be associated with the site collection created by this service. Select either Show as Read-Only to Business User or Hide from Business User.
- Assign by Business User – Allows the business user to configure the lease expiration warning.
AvePoint Cloud Governance App and App Part – Choose to automatically enable the AvePoint Cloud Governance App during site collection creation. The app provides Microsoft 365 end users with easier access to AvePoint Cloud Governance without having to leave the site collection interface.

If you choose Automatically enable AvePoint Cloud Governance App, you can select the following app parts. AvePoint Cloud Governance will automatically add the selected app parts to the homepage of the site collection that is created by this service.
- Site Information Card – Displays key information of the site collection, such as ownership, classification, policy, and available service requests.
  
  NOTE
  The Site Information Card app part cannot be added to modern team sites or communication sites.
- Site Lifecycle Timeline – Displays governance activities during the lifecycle of the site collection.
  
  NOTE
  The Site Lifecycle Timeline app part cannot be added to modern team sites or communication sites.
- Cloud Governance Panel – Displays key information of the site collection, such as ownership, metadata, and available service requests.
  
  Note the following:
  - Adding the Cloud Governance Panel to modern team sites and communication sites will result in a blank homepage. If you want to avoid this issue, deselect the Cloud Governance Panel checkbox, and install the Cloud Governance Panel manually. For detailed instructions, refer to Manage Site Information Card.
    
    NOTE
    The Cloud Governance Panel has been upgraded to Site Information Card. The Site Information Card is an extension added to group team sites and displays as a window showing key information of a group or team, such as ownership, metadata, and available service requests. For more information or instructions on adding the Site Information Card to group team sites, refer to Manage Site Information Card.
  - If your tenant has both site collections using the modern experience and site collections using the classic experience, apart from manually installing the Cloud Governance Panel, you can select the Cloud Governance Panel checkbox to add the Cloud Governance Panel app part to site collections using the classic experience.
  - The display language of Cloud Governance Panel depends on the display language of the site collection. If the site collection’s display language is not one of the following languages: English, Japanese, French, German, Italian, and Korean, the panel will be displayed as English.
NOTE
If you want to share a site collection’s top-level site that contains the AvePoint Cloud Governance app parts with other users, make sure you have invited them in AvePoint Online Services > Management > User management. Otherwise, they cannot view the app parts.
Viva Engage Integration – Choose to enable the integration of AvePoint Cloud Governance and Viva Engage. If you enable it, you must create a Viva Engage app profile in AvePoint Online Services first, and then configure the following settings:
1. Viva Engage network – Select a Viva Engage network from the drop-down list to connect AvePoint Cloud Governance to a Viva Engage tenant.
2. Add a Viva Engage group feed to the site collection homepage – Allows to add a Viva Engage group feed to the site collection homepage via one of the following methods:
  - Allow business users to create a new Viva Engage internal group – Choose this option to allow business users to create a new Viva Engage internal group when submitting a request for this service. The feed of the new Viva Engage internal group will be added to the site collection homepage. Then, configure the following settings:
    - Group Type – Allows you to choose who can view the group content. Choose Public – Anyone in this network to allow every user in this network to view the group content, or choose Private – Only approved members to allow users approved by members of this group to view the group content. If you choose the Private – Only approved members option, you can select the List in group directory checkbox to have the approved members listed in the group directory.
    - Group Permission – Allows you to choose who can join the group. Choose Anyone in this network to allow every user in this network to join the group, or choose Only those approved by an admin to allow users approved by a group administrator to join the group.
    Choose to apply the new Viva Engage internal group settings configured here to the site collections created by this service, or allow business users to configure the new Viva Engage internal group settings when submitting requests via this service. Choose from the following:
    - Assign by IT Admin – Apply the new Viva Engage internal group settings configured here to the site collections created by this service. Select either Show as Read-Only to Business User or Hide from Business User.
    - Assign by Business User – Allows business users to configure the new Viva Engage internal group settings.
  - Allow business users to use an existing Viva Engage group – Choose this option to allow business users to use an existing Viva Engage group when submitting a request for this service. The feed of the existing Viva Engage group will be added to the site collection homepage.
    
    If you did not select the Allow business users to create a new Viva Engage internal group checkbox above, you can select the Apply an existing Viva Engage group checkbox to apply an existing Viva Engage group to the site collection created via this service. Then, you must enter the name or ID of an existing Viva Engage group in the text box and click Validation Test to validate the group name or group ID.
Site Collection Title – Select the Construct Site Collection Title checkbox to set rules for the titles of site collections created via this service, and then complete the following steps.
1. Click Add for the prefix and/or suffix of the site collection title.
2. Select Text or Metadata as a rule from the drop-down list, and then define the value for the selected rule.
  
  NOTE
  The metadata with the type of Single line of text, Choice, Person or group, Managed metadata, or Microsoft Entra property can be used to set the rule.
3. You can repeat the steps above to add more rules that will be used to build the site collection title.
Choose to define the titles of site collections created via this service, or allow business users to define site collection titles based on the prefixes/suffixes in your rules. Choose from the following:
- Assign by IT Admin – The prefixes/suffixes you set here will be used to build the titles of new site collections created via this service. Site collection titles will be displayed to business users as read-only.
- Assign by Business User – The prefixes/suffixes you set here will be displayed to business users as read-only. Apart from the prefixes/suffixes, business users can enter additional content to build site collection titles. You can select the Require Business User Input checkbox to require business users to enter additional content for site collection titles.

URL – Choose one of the following methods to define the site collection URL.

Manually input URL – Allows the requester to manually enter the site collection URL. You can choose the following options:
- Construct URL – Select the checkbox to build the site collection URL using specific rules. Click Add and select a rule from the drop-down list. The following rules are available:
  - Site Collection Title
  - Custom metadata with the types of Single line of text, Choice, Person or group, Managed metadata, and Microsoft Entra property.
    
    NOTE
    If the metadata with the type of Choice – Checkboxes, Person or Group, or Managed Metadata has multiple values, the values will be separated with semicolons in the constructed URL.
  You can also define the suffix for the site collection URL as one of the following formats:
  - {01} – The suffix in the site collection URL will increase from 01 to 99 in numerical value.
  - {01}* – The suffix in the site collection URL will increase from 01 to 999999999 in numerical value.
  If you add multiple rules, you can enter one or more connection characters to connect the values of those rules. If you choose to not define a connection character, the rule values will be connected by spaces.
  
  Choose whether to allow business users to modify the site collection URL when submitting requests via this service. Choose from the following:
  - Assign by IT Admin – The URL rules configured here will be used to generate the URL of the site collection created via this service. The generated site collection URL will be displayed to business users as read-only in the request form.
  - Assign by Business User – The URL rules configured here will be used to generate the URL of the site collection created via this service. In the request form, the generated site collection URL will be displayed to business users as the default URL, and business users can modify the URL if desired.
- URL validation – Select the checkbox to enable site collection URL validation. Then, select a text validation rule from the drop-down list. The site collection URL defined by the requester will be validated according to the regular expression set in the text validation rule.

Automatically generate URL – Allows AvePoint Cloud Governance to automatically generate the site collection URL. Choose one of the following methods:

Sequential numbering – Define the prefix, delimiter, and sequence number. Refer to the following examples:

Prefix	Sequence Number	Note
abc{d}		abc will be used fixedly as a part of the site collection URL prefix. The part {d} will increase in alphabetical order from d to z.
	{01}	The sequence number in the site collection URL will increase from 01 to 99 in numerical value.
Abc	{01}	abc will be used fixedly as the site collection URL prefix. The sequence number in the site collection URL will increase from 01 to 99 in numerical value.
Abc	{01*}	The sequence number in the site collection URL will increase from 01 to 999999999 in numerical value.
{abc}	{01}	After the sequence number increases to 99, the prefix will increase to abd, and the sequence number will be initialized to 00.
{abcz}	{01}	After the sequence number increases to 99, the prefix will increase to abdz, and the sequence number will be initialized to 00.

Random string – Choose this method to automatically generate site collection URL by randomly adding letters and numbers. Define the Minimum length of the URL name and the Maximum length of the URL name. You can also enter a prefix, and the URL name will be prefix + random string.

A site collection URL is in the following format:

https://domain name/managed path/prefix + random string

For example, https://contoso.sharepoint.com/sites/us_kb824. Here us_ is the prefix and kb824 is the random string.

When you define the maximum and minimum length of the URL name, note that the length of a site collection URL cannot exceed 136 characters.

Click the arrow on the right-hand side to proceed to the next step.
When you have finished configuring settings for this service, choose one of the following options:
- Click the arrow on the left-hand side to go to the previous steps to review and modify your configurations.
- Click Save to save all of the configurations and return to the Service Management interface.
- Click Save and Activate to save all of the configurations and activate this service, which allows users to submit requests for this service.
- Click Cancel to return to the Service Management interface without saving any configurations.

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Create Site Collection Service

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#Create Site Collection Service

Create Site Collection Service