#Start Renewal

Use the following steps to complete the renewal progress. Note that the steps below list all renewal options provided by AvePoint Cloud Governance. The information available to you for review and update is defined by your administrator.

1. Contact – Review the current primary and secondary site collection contact to check whether they are still correct. If necessary, you can assign the contact roles to other users by clicking Change contact.

   Then, in the Update primary contact/Update secondary contact panel, enter the name of a user to be the primary/secondary site collection contact. Then, click Save to save your configurations. You can also choose a contact from existing site collection administrators, owners, or users with full control permissions, and the contact you select will be the new primary/secondary contact.

   If you want to clear all the contact changes that you made, click Reset all.

   When you finish, click Continue to proceed.

   Sensitivity label – Review the sensitivity label applied to the site collection.

   If necessary, you can change the sensitivity label by selecting the I want to change sensitivity label to checkbox and selecting a sensitivity label from the drop-down list.

   Settings of the new sensitivity label will determine what external sharing will be applied to the site collection. If external user access is no longer allowed based on the new label setting, a message, “The new sensitivity label you applied does not allow users outside your organization to access this workspace anymore.”, is displayed on the SharePoint permissions renewal page.

   If there are existing guest users in the site collection, an additional message is displayed following the above message. You can click remove all in the additional message to remove all existing guest users from this site collection.

2. SharePoint permissions – Review the SharePoint top-level site permissions and unique permissions on objects, or the unique SharePoint permissions for users and groups, to check if the permissions are still correct. To perform the permission renewal, follow the instructions in the SharePoint Permission Renewal section.

   When you finish, click Continue.

3. Site admin – Review the primary and additional site admins to check whether they are still correct. If necessary, you can update the site admins. The following actions are available in the site admin renewal:

   • Change primary site admin – To change the primary site admin, complete the following steps:

     NOTE

     Once the primary site admin is changed, the original primary site admin will be removed from site admins.

     1. Select the primary site admin and click Change primary site admin on the ribbon.

     2. In the Change primary site admin panel, enter the name of a user to be the primary site admin.

        You can also choose the primary site admin from additional site admins by clicking the add button, and the additional site admin you select will be the primary site admin.

     3. Click Save to save your edits.

   • Add additional site admin – To add additional site admins, complete the following steps:

     1. Click Add on the ribbon.

     2. In the Add site admin panel, enter the names of users or groups to be additional site admins.

     3. Click Save to save your edits.

   • Remove additional site admin – Select one or more additional site admins and click Remove on the ribbon to remove the additional site admins.

   If you want to clear all the site admin changes that you made, click Reset all.

   When you finish, click Continue to proceed.

4. Sharing link – Review the objects that have been shared with users or groups. You can perform the following actions to a selected link in the list:

   • Remove the link – To remove a link that you don’t want to share anymore, click Remove the link on the ribbon, or click More actions > Remove the link.

   • Copy the link – To copy the link of an object, click More actions > Copy the link.

   • For links that have been shared with specific people, you can remove the user’s access by completing the following steps:

     1. Navigate to an object, and click Specific people in the Link access column.

     2. In the permission details panel, select one or more users whom you want to remove their access to the link, and then click Revoke access on the ribbon.

     If you want to clear the removal changes that you made, click Reset all on the ribbon.

   If you want to clear the sharing link changes that you made, click Reset all on the ribbon. Note that the recommended actions that have been executed cannot be reset.

   Note that you may see the recommended renewal action in the Recommendation area during the sharing link renewal process, and the action is recommended to perform by your IT administrator. If you agree to execute the renewal action, click Do it for me. AvePoint Cloud Governance will execute the corresponding action after you submit the renewal task.

   When you finish, click Continue.

5. Metadata – Review the current metadata values to check if they are still correct. If necessary, you can update the metadata values.

6. When you finish, click Submit to submit your renewal changes.