#Renewal Overview

Your renewal experience may vary depending on your IT administrator’s configurations:

• New landing page – If you see intake questions at the bottom of the page, you are on the new landing page. Refer to the New Landing Page section below for details.

  NOTE

  When there are no available intake questions, the Start renewal button is displayed in the lower-right corner of the page.

• Classic landing page – If you see the Renew Overview page with the Start renewal button displayed in the upper-right corner, you are on the classic landing page. Refer to the Classic Landing Page section below for details.

#New Landing Page

Before starting the renewal process, you may see one or both of the following intake questions based on your IT administrator’s configurations:

1. Are you responsible for this site collection?

• Yes – You will proceed to the next intake question, or the renewal process will begin.

• No – The I am not responsible for this task window appears and you may see one of the following contents based on your IT administrator’s configuration.

  • If your organization allows you to reassign or skip the task:

    • To reassign the task, choose I’m not the correct renewal assignee, but I know who is now responsible for this renewal and specify the new assignee.

    • To skip the task, choose I'm not the correct renewal assignee, and I don't know who is responsible for this renewal.

    Click OK to proceed.

  • If your IT administrator only allows you to skip the task, click OK in the confirmation window to skip the task.

  • If your IT administrator only allows you to reassign the task, specify the new assignee and click OK.

• Cancel – This will exit the task without changes.

2. Do you still need this site collection?

• Yes – The renewal process will begin.

• No – You may see one or more lifecycle management options based on your IT administrator’s configurations:

  • I want to archive this site collection

  • I want to delete this site collection

  • I want to lock this site collection

    NOTE

    If your IT administrator has enabled both "no access" and "read-only" lock options for the site collection, you need to choose a lock option.

  • I want to Microsoft 365 Archive this site collection

  Choose a lifecycle action for the site collection if you no longer require it and click OK.

  If only one lifecycle action is allowed by your IT administrator, you’ll be brought to confirm the action.

• Cancel – This will exit the task without changes.

While answering the intake questions, you can view the following site collection information:

• Primary contact

• Secondary contact (if any)

• Last active time

• Storage (consumed)

• Owners

• Sharing links

In the upper-right corner of the page, you can:

• Click View details to see additional site collection details in the View details panel.

• Click View site collection to open the site collection in a new tab.

#Classic Landing Page

Before starting the site collection renewal process, as a renewal task assignee, you can perform the following actions. If you are ready to renew this site collection, click Start renewal.

• View workspace details – You can click View details below the site collection name and view the site collection’s detailed information in the View details panel.

• Open workspace – You can click View site collection below the site collection name to open the site collection in a new tab.

• Enable reminder later – Click Remind me later if you don’t want to renew the site collection right now and want to enable a reminder. Then, the Reminder email window appears asking for your confirmation. Click OK, and a renewal task reminder email will be sent to you in 24 hours.

• Confirm details – You may reassign the renewal task if you are no longer responsible for the site collection or request the site collection to be decommissioned if you no longer need it. Based on your IT administrator’s configuration, you may see one or more of the following links below the page:

  • I don’t need this site collection – Choose I want to archive this site collection, I want to delete this site collection, or I want to Microsoft 365 Archive this site collection based on your requirements.

  • Archive this site collection – Click this link if you want to archive this site collection.

  • Delete this site collection – Click this link if you want to delete this site collection.

  • Microsoft 365 Archive this site collection – Click this link if you want to archive this site collection using the Microsoft 365 Archive service.

  • I am not responsible for this task – You may see one of the following contents based on your IT administrator’s configuration.

    • If your IT administrator allows you to reassign and skip the task, choose Reassign task to and specify the assignee to reassign the task, or choose I'm not the correct renewal assignee, and I don't know who is responsible for this renewal to skip the task.

    • If your IT administrator only allows you to skip the task, click OK in the confirmation window to skip the task.

  • Reassign this task – Click this link, specify a new assignee, and click OK to reassign this task.

• View site collection activity information – You can view the following site collection activity information in the Activity area:

  • Last active time

  • Storage

  • Sharing links