#Renew Microsoft 365 Groups or Teams

When your administrator enables the renewal process for Microsoft 365 Groups or Microsoft Teams and selects you as the renewal task assignee, you are responsible for reviewing and updating group/team contacts, group team site permissions, group/team membership, and group/team metadata.

1. You can view the group/team renewal task in the following areas:

   • In the new MyHub experience > Tasks and to-dos, click Start task to access the task landing page.

   • In the legacy MyHub experience, you can find the task using one of the following methods, and click Renew to start the renewal task:

     • Click Workspaces in the left pane. On the Workspaces page, locate a group or team with the Action pending column value of Renew workspace. Click the group/team name to view details in a panel.

     • Click To-do list in the left pane. On the To-do list page, navigate to the Confirmations section. The groups or teams that need your renewal are displayed. You can filter the tasks by Due date or Created date. Locate a group or team and click the view button to view details in a panel.

     • Click My tasks in the left pane. In the My tasks report, you can filter the tasks by Status, Task type, Due date, etc. Then, locate a task that needs your renewal and click the summary to view the task details in the panel.

2. Your renewal experience may vary depending on your IT administrator’s configurations:

   • If you are taken to one of the following pages, refer to Renewal Overview and Start Renewal sections to complete the renewal process.

     • New landing page – If you see intake questions at the bottom of the page, you are on the new landing page.

       NOTE

       When there are no available intake questions, the Start renewal button is displayed in the lower-right corner of the page.

     • Classic landing page – If you see the Renew Overview page with the Start renewal button displayed in the upper-right corner, you are on the classic landing page.

   • If you see a message appears asking if you are the correct person to renew the group or team, continue the following steps to complete the renewal process.

3. Click Yes to perform renewal or click No to reject renewal. If your IT administrator allows you to reassign the renewal task to another user or skip the renewal task, you can choose from the following options:

   • Yes, and I will complete the renewal process

     Click Confirm and proceed to step 4.

   • No, but I know who is responsible for the renewal process

     Enter the name of the user who is the correct person to renew the group/team, and then click Confirm. The renewal task will be reassigned to the user you select and you’ll no longer see the renewal task.

   • No, and I don’t know who is responsible for the renewal process

     Click Confirm. The renewal task will be assigned to the next assignee set by your IT administrator.

   If you confirm to renew the group/team and your IT administrator allows you to manage the group/team lifecycle via this task, you will be asked to confirm whether the group/team is still required. Choose from the following options:

   • Yes, I want to keep it

   • No, I want to:

     This option appears when you are renewing a team, and the IT administrator allows you to delete and archive the team. Choose to Delete this team or Archive this team.

     Note the following:

     • If you are renewing a group without an associated team, you will see the No, I want to delete it option.

     • If your IT administrator only allows you to delete the group/team, you will see the No, I want to delete it option.

     • If your IT administrator only allows you to archive the team, you will see the No, I want to archive it option.

   NOTE

   The steps below list all renewal options AvePoint Cloud Governance provides. The information available to you for review is defined by your administrator.

4. Contact renewal – Review the current primary and secondary group/team contacts to check if they are still correct. If necessary, you can assign the contact roles to other users. When you finish, click Next.

5. Permission renewal – Review user permissions and SharePoint group permissions to the group team site to check if they are still correct. Select a user or SharePoint group to view the permission details.

   For a SharePoint group, you can perform the following actions:

   • View group members – Click View group members, and a panel will appear. You can perform the following actions on a selected group member:

     • Change group – If you choose the Change the group that the user belongs to action, select a target group from the drop-down list. If you choose the Remove the user action, choose one of the following options: Remove from the current group or Remove from group team site. When you finish, click Save.

     • Remove user from group – Removes the selected user from the current group. Click Remove in the pop-up window to confirm.

     • Remove user fromgroup team site – The user will no longer have any access to the group team site. Click Remove in the pop-up window to confirm.

   • Edit group permission – Locate an object in the list and select a permission level from the drop-down list.

   • Remove group permission – Locate an object in the list and click the remove button. A pop-up window appears asking for your confirmation. Click Remove to confirm.

   For a user, you can perform the following actions:

   • Edit user permission – Locate an object in the list and select a permission level from the drop-down list.

   • Remove user permission – Locate an object in the list and click the remove button. A pop-up window appears asking for your confirmation. Click Remove to confirm.

   • Remove user fromgroup team site – The user will no longer have any access to the group team site. Click Remove user from group team site above the table. A pop-up window appears asking for your confirmation. Click Remove to confirm.

   If you want to reset your changes, click Reset.

   When you finish, click Next.

6. Membership renewal – Review the owners and/or members of the group/team. If necessary, you can perform the following actions:

   • Add owner – Click Add owner. In the panel, add one or more users and click Add.

   • Add member – Click Add member. In the panel, add one or more users and click Add.

   • Remove – Removes an owner or member from the group or team. Select a user and click Remove on the ribbon.

   • Demote to member – Demotes an owner to a member. Select an owner and click Demote to member on the ribbon.

   • Promote to owner – Promotes a member to an owner. Select a member and click Promote toowner on the ribbon.

   If you want to reset your changes, click Reset.

   When you finish, click Next.

7. Metadata renewal – Review the current metadata values to check if they are still correct. If necessary, you can update the metadata values.

8. Click Submit to submit your changes.