#Start Renewal

Follow the steps below to complete the renewal progress. Note that the steps below list all renewal options provided by AvePoint Cloud Governance. The information available to you for review and update is defined by your IT administrator.

1. Contact – Review the current primary and/or secondary environment contact to check whether they are still correct. You can perform the following actions on the environment contact if necessary. Note that the primary contact and secondary contact cannot be the same person.

   • Update primary contact – To update the primary contact, complete the following steps:

     1. Click Change contact.

     2. In the Update primary contact panel, enter the name of a user to be the primary contact, or choose a primary contact from existing admins.

     3. Click Save to save your configurations.

   • Edit secondary contact – To edit the secondary contact, complete the following steps:

     1. Click Change contact.

     2. In the Update secondary contact panel, enter the name of a user to be the secondary contact, or choose a secondary contact from existing admins.

     3. Click Save to save your configurations.

   • Add secondary contact – To add a new secondary contact, complete the following steps:

     1. Click Add secondary contact.

     2. In the Add secondary contact panel, enter the name of a user to be the secondary contact, and then click Save to save your configurations.

   • Remove secondary contact – To remove the secondary contact, click the remove button.

   If you want to clear all the contact changes that you made, click Reset all.

   When you finish, click Continue to proceed.

2. Access – Review the environment access. The actions you can perform on this page vary for different environments:

   For the environment with Dataverse, review the environment access. If necessary, you can update the access.

   • Assign security role – To assign security roles to teams or users, complete the following steps:

     1. Click the number link under Teams or Users of a security role to manage the teams or users of the role, respectively.

     2. In the Teams/Users with the security role panel, click Add on the ribbon.

     3. In the Add team/user panel, enter the names of teams or users.

     4. Click Save to save your configurations.

   • Remove security role from team/user – To remove security roles from teams or users, complete the following steps:

     1. Click the number link under Teams or Users of a security role to manage the teams or users of the role, respectively.

     2. In the Teams/Users with the security role panel, select the team or users and click Remove on the ribbon.

   If you want to clear all the access changes that you made for teams or users in the Teams/Users with the security role panel, click Reset all on the ribbon.

   For the environment without Dataverse, review the environment access. If necessary, you can update the access.

   • Add access – To add access to the environment, complete the following steps:

     1. Click Add on the ribbon.

     2. In the Add user panel, enter the names of users and select Environment admin and/or Environment maker roles that you want to assign to the users.

     3. Click Save to save your configurations.

   • Edit access – To edit an access to the environment, complete the following steps:

     1. Select an access and click Edit on the ribbon, or click More actions > Edit to edit the access.

     2. In the Edit panel, you can edit the security role of the user.

     3. Click Save to save your configurations.

   • Remove access – To remove access to the environment, select one or more accesses and click Remove on the ribbon or you can click More actions > Remove for an access.

   If you want to clear all the access changes that you made, click Reset all on the ribbon.

   For the Microsoft Teams environment, review the membership of the linked team to the environment. If necessary, you can update the membership and the updates will be synchronized to the team.

   • Add owners or members – To add users as team owners or members, complete the following steps:

     NOTE

     Based on your administrator’s configuration, you may only view and manage owners or members of the team.

     1. Click Add on the ribbon to open the Add user panel.

     2. Choose from Owner or Member to decide whether you want to add users as team owners or members.

     3. Enter one or more usernames in the text box.

     4. Click Save to save your configurations.

   • Remove – Remove an owner or member from the team. Select a user and click Remove on the ribbon or click More actions > Remove.

   • Demote to member – Demotes an owner to a member. Select an owner and click Demote to member on the ribbon or click More actions > Demote to member. Note that whether you can see this button depends on your administrator’s configuration.

   • Promote to owner – Promotes a member to an owner. Select a member and click Promote to owner on the ribbon or click More actions > Promote to owner. Note that whether you can see this button depends on your administrator’s configuration.

   If you want to clear your membership changes, click Reset all on the ribbon.

   When you finish, click Continue.

3. Metadata – Review the current metadata values to check if they are still correct. If necessary, you can update the metadata values.

4. When you finish, click Submit to submit your renewal changes.