#Shared Mailbox Overview

Your confirm governance details task experience may vary depending on your IT administrator’s configurations:

• New landing page – If you see intake questions at the bottom of the page, you are on the new landing page. Refer to the New Landing Page section below for details.

• Classic landing page – If you see the Confirm governance details button in the upper-right corner, you are on the classic landing page. Refer to the Classic Landing Page section below for details.

#New Landing Page

Before starting the confirm details process, you may see one or both of the following intake questions based on your IT administrator’s configurations:

1. Are you responsible for this shared mailbox?

• Yes – You will proceed to the next intake question, or the confirm details process will begin.

• No – The I am not responsible for this task window appears and you may see one of the following contents based on your IT administrator’s configuration.

  • If your organization allows you to reassign or skip the task:

    • To reassign the task, choose I’m not the correct assignee, but I know who is responsible for this confirmation and specify the new assignee.

    • To skip the task, choose I'm not the correct assignee, and I don't know who is responsible for this confirmation.

    Click OK to proceed.

  • If your IT administrator only allows you to skip the task, click OK in the confirmation window to skip the task.

  • If your IT administrator only allows you to reassign the task, specify the new assignee and click OK.

• Cancel – This will exit the task without changes.

2. Do you still need this shared mailbox?

• Yes – The confirm details process will begin.

• No – In the Delete this shared mailbox window, click Delete if you no longer require the shared mailbox.

• Cancel – This will exit the task without changes.

While answering the intake questions, you can view the following shared mailbox information:

• Primary contact

• Members

In the upper-right corner of the page, you can:

• Click View details to see additional shared mailbox details in the View details panel.

• Click View shared mailbox to open the shared mailbox in a new tab.

#Classic Landing Page

Before you start confirming governance details of the shared mailbox, you can:

• View Shared Mailbox Details – You can click View details below the shared mailbox name and view the shared mailbox’s detailed information in the View details panel.

• Enable Reminder Later – Click Remind me later if you don’t want to confirm the governance details right now and want to enable a reminder. Then, the Reminder email window appears asking for your confirmation. Click OK, and a confirmation task reminder email will be sent to you in 24 hours.

• Confirm Details – You may reassign the confirm governance details task if you are no longer responsible for the shared mailbox or request the shared mailbox to be deleted if you no longer need it. Based on your IT administrator’s configuration, you may see one or more of the following links below the page:

  • Delete this shared mailbox – Click this link if you want to delete this shared mailbox.

  • I am not responsible for this task – You may see one of the following contents based on your IT administrator’s configuration.

    • If your organization allows you to reassign and skip the task, choose Reassign task to and specify the assignee to reassign the task, or choose I'm not the correct assignee, and I don't know who is responsible for this confirmation to skip the task.

    • If your IT administrator only allows you to skip the task, click OK in the confirmation window to skip the task.

  • Reassign this task – Click this link, specify a new assignee, and click OK to reassign this task.

• View Member Statistics – You can view the number of members of the shared mailbox in the Member statistics area.

To confirm the shared mailbox governance details, click Confirm governance details.