#Renewal Overview

Based on your IT administrator’s configurations, you may see one of the following landing pages Your renewal experience may vary depending on your IT administrator’s configurations:

• New landing page – If you see intake questions at the bottom of the page, you are on the new landing page. Refer to the New Landing Page section below for details.

  NOTE

  When there are no available intake questions, the Start renewal button is displayed in the lower-right corner of the page.

• Classic landing page – If you see the Renew Overview page with the Start renewal button displayed in the upper-right corner, you are on the classic landing page. Refer to the Classic Landing Page section below for details.

#New Landing Page

Before starting the renewal process, you may see one or both of the following intake questions based on your IT administrator’s configurations:

1. Are you responsible for this environment?

• Yes – You will proceed to the next intake question, or the renewal process will begin.

• No – The I am not responsible for this task window appears and you may see one of the following contents based on your IT administrator’s configuration.

  • If your organization allows you to reassign or skip the task:

    • To reassign the task, choose I’m not the correct renewalassignee, but I know who is responsible for this renewal and specify the new assignee.

    • To skip the task, choose I'm not the correct renewalassignee, and I don't know who is responsible for this renewal.

    Click OK to proceed.

  • If your IT administrator only allows you to skip the task, click OK in the confirmation window to skip the task.

  • If your IT administrator only allows you to reassign the task, specify the new assignee and click OK.

• Cancel – This will exit the task without changes.

2. Do you still need this environment?

• Yes – The renewal process will begin.

• No – In the Delete this environment window, click Delete if you no longer require the environment.

• Cancel – This will exit the task without changes.

While answering the intake questions, you can view the following environment information:

• Primary contact

• Secondary contact (if any)

• Type

• Managed

• With Dataverse

• Region

• Security group

• Created date

• Last activity date

• Usage (database, file, log)

• Admins

• Guests

• Apps

• Flows

• Custom tables

In the upper-right corner of the page, you can:

• Click View details to see additional environment details in the View details panel.

• Click View environment to open the environment in a new tab.

#Classic Landing Page

Before starting the environment renewal process, you can:

• View Environment Details – You can click View details below the environment name and view the environment’s detailed information in the View details panel.

• Enable Reminder Later – Click Remind me later if you don’t want to renew the environment right now and want to enable a reminder. Then, the Reminder email window appears asking for your confirmation. Click OK, and a renewal task reminder email will be sent to you in 24 hours.

• Confirm Details – You may reassign the renewal task if you are no longer responsible for the environment or request the environment to be deleted if you no longer need it. Based on your IT administrator’s configuration, you may see one or more of the following links below the page:

  • Delete this environment – Click this link if you want to delete this environment.

  • I am not responsible for this task – You may see one of the following contents based on your IT administrator’s configuration.

    • If your organization allows you to reassign and skip the task, choose Reassign task to and specify the assignee to reassign the task, or choose I'm not the correct renewal assignee, and I don't know who is responsible for this renewal to skip the task.

    • If your IT administrator only allows you to skip the task, click OK in the confirmation window to skip the task.

  • Reassign this task – Click this link, specify a new assignee, and click OK to reassign this task.

• View Basic Info – You can view the basic information of the environment in the Basic Info area.

• View Admins – You can view the environment creator and 2 environment admins/system administrators in the Admins area. Click View all admins in the upper-right corner of the area to view all environment administrators in the All admins panel.

• View User and Usage Statistics – You can view the number of guests and internal users of the environment and the file, database, and log usage statistics in the User & usage statistics area.

  NOTE

  For environments without Dataverse, only the number of guests and database usage statistics are displayed.

• View Activities and Resources – You can view the following activities and resources of the environment in the Activities & resources area. You can click the number link below Apps, Flows, and Custom tables to view the corresponding details.

  • Created date

  • Last activity date

  • Apps

  • Flows

  • Custom tables

To start the renewal process, click Start renewal.