#Manage Profiles for OneDrives

You can manage profiles for OneDrive management in Profiles & templates in the Cloud Governance admin center. To access Profile & templates, click Profiles & templates on the left navigation pane under Management.

OneDrive renewal profiles can be applied to OneDrives in the EnPower OneDrive report.

For more information on profile configuration, refer to the instructions in the corresponding profile configuration section in this guide.

You can perform the following actions to manage profiles in the Cloud Governance admin center:

• Create – Click Create on the ribbon to create new profiles.

• Edit – Select one or more profiles and click Edit on the ribbon to edit the settings.

• Delete – Select a profile and click Delete on the ribbon. The pop-up window appears asking for your confirmation. Click Delete to confirm.

#Configure OneDrive Renewal Profiles

A OneDrive renewal profile enables a renewal process for users to periodically review and manage item sharing in OneDrives when they go through the renewal process.

To access Renewal profiles, click the Renewal profiles card on the Profiles & templates page.

To define OneDrive renewal profiles, click Create > OneDrive renewal profile on the ribbon to open the Create OneDrive renewal profile panel and configure the following settings:

#Basic info

Configure the following basic settings:

1. Profile name – Enter a name for the OneDrive renewal profile.

2. Description – Enter an optional description for the OneDrive renewal profile.

3. Conditions to initiate renewal process – Turn on the Generate renewal tasks on schedule toggle and define when and how to trigger a renewal process, and then define the corresponding settings:

   • Configure a periodic renewal schedule – If you choose this method, configure the following settings:

     • Specify the start time of the renewal recurrence – Choose one of the following options to specify the renewal recurrence start time:

       • OneDrive created time – The time when a OneDrive is created in Microsoft 365.

       • Specific time – Click the calendar button and select a specific date and time.

     • How often do you want the renewal process to initiate? – Click one of the options and configure the corresponding settings to define the recurrence of the renewal process as daily, weekly, or monthly.

   • Manually specify each renewal task generation time – If you choose this method, to manually specify the time to generate each renewal task, click Add renewal time, select a renewal task generation time in the Add renewal time panel, and then click Save.

     Note the following:

     • You can add up to 12 unique renewal task generation times.

     • A OneDrive can only have one renewal process on the same day.

   • Generate the next renewal task based on the last renewal completion date – If you choose this method, configure the following settings:

     • Specify the start time of the renewal recurrence – Choose one of the following options to specify the renewal recurrence start time:

       • OneDrive created time – The time when a OneDrive is created in Microsoft 365.

       • Specific time – Click the calendar button and select a specific date and time.

     • How often do you want the renewal process to initiate? – Enter a number in the text box and select Days, Weeks, Months, or Years from the drop-down list to define the renewal recurrence. When the OneDrive renewal task is completed, after your specified renewal recurrence interval, the next renewal task will be generated.

       For example, if you configure the recurrence as Every 10 Day(s) after the last renewal completion date, and the last renewal completion time is 2024-09-15, then the next renewal date will be 2024-09-25.

When you complete the configurations, click Next and go to configure settings on the next page.

#Advanced settings

Configure the following settings for OneDrive renewal:

• Notification email template for the assigned renewal task – Select an email template for the notification email to notify the OneDrive owner when the renewal task is assigned to them.

• Notification email template for renewal exception – Select a renewal exception notification email template from the drop-down list. If the renewal process encounters an exception, the OneDrive owner will receive a notification email.