#Configure Microsoft 365 Group Storage Management Profiles

You can configure storage management profiles to allocate storage for the group team site as well as set the storage threshold.

To access Storage management profiles, click the Storage management profiles card on the Profiles & templates page.

To define storage management profiles for groups, click Create > Microsoft 365 Group storage managementprofile on the ribbon to open the Create group storage management profile panel and configure the following settings:

1. Profile name – Enter a name for the group’s storage management profile.

2. Description – Enter a description for the group’s storage management profile.

3. I would like to set a storage for the group team site – With the option selected, specify a group team site storage between 1 and 25600 GB. If you don’t allocate storage, the default storage will follow the storage setting in the SharePoint admin center.

   NOTE

   A storage less than 25600 GB will take effect only if the site storage limit is enabled in your SharePoint admin center > Settings > Site storage limits > Manual.

4. Send a notification when site storage reaches the allocated storage – Choose whether to notify specific users when the group team site storage reaches the specified threshold. With the option enabled, complete the following configurations:

   • Storage reaches – Enter a number in the text box to specify the storage threshold which will trigger a notification email.

   • Notification email recipients – Add users, groups (Microsoft 365 Groups, distribution groups, or mail-enabled security groups), or enter $ to select from the following user roles who will receive the notification emails: $Primary contact, $Secondary contact, $Workspace owners, or $SharePoint Online Group.

     • $Workspace owners – Group/Team owners, Viva Engage community admins, or Site administrators.

     • $SharePoint Online Group (“$SiteName Group Name Suffix”) – Specify a SharePoint group, and users in the specified group can receive the notification emails. For site-specific groups, you can use the following format: $SiteName Group Name Suffix.

     • Replace the Group Name Suffix with your desired value (i.e. Owners). The SiteName will be automatically replaced with the appropriate site title while sending the notification emails.

   • Email template – Select an email template that will be used to send the notification email.

   To enable notification for another storage threshold, click Add and complete the configurations based on instructions in this step. You can add up to 5 thresholds.

5. Click Save to save all your configurations.