#Configure Microsoft 365 Group External Sharing Profiles

A Microsoft 365 Group external sharing profile can be applied to a group to enable unique guest access or external sharing settings for groups and group team sites. Groups with the profile applied can have more restrictive settings than the global configurations in the Microsoft 365 admin center.

To access External sharing profiles, click the External sharing profiles card on the Profiles & templates page.

To define external sharing profiles for groups, click Create > Microsoft 365 Group external sharing profile on the ribbon to open the Create group external sharing profile panel and configure the following settings:

1. Profile name – Enter a name for the group’s external sharing profile.

2. Description – Enter a description for the group’s external sharing profile.

3. Tenant – Select a Microsoft 365 tenant from the drop-down list.

4. Set unique guest access settings for the group – Turn on the toggle to enable unique guest access settings, which can ensure that groups will have more restrictive settings than the global configurations in the Microsoft 365 admin center.

   With this option enabled, you can also choose whether to Allow group owners to add people outside the organization to thegroup. Here, people outside the organization refer to guest users who have been added to your Microsoft Entra. If you allow guest users to become group members, you can choose whether to Allow group owners toinvite new external users who are not already in Microsoft Entra. When new external users need to be added to groups, AvePoint Cloud Governance will add the new external users to your Microsoft Entra first.

5. Set unique external sharing settings for the group team site – Choose what users the group team site content is allowed to be shared with:

   • Anyone

   • New and existing external users

   • Existing external users

   • Only people in your organization

6. Set unique sharing permissions for the group team site – Select one of the following options to manage unique permissions for sharing the group team site, files, and folders:

   • Site owners, site members, and people with the Edit permission can share files and folders. Only site owners and members can share the site.

   • Site owners, site members, and people with the Edit permission can share files and folders. Only site owners can share the site.

   • Only site owners can share the site, files, and folders

7. Set unique request settings for the group team site – You can choose to allow users to request access to the group team site by turning on the toggle .

   With the unique access request settings enabled, you can select the Allow access requests checkbox to allow users to request access to the group team site of the group applied with this profile. Then, select who will receive access requests on the group team site:

   • Send access requests to the site admins

   • Send access requests to a certain email address – Enter the email address of the approver or enter the $Primary contact or $Secondary contact user role in the text box.

   You can also define a custom message that can be shown to users who see the access request page. Enter your custom message in the text box.

8. Click Save to save all your configurations.