#Configure Microsoft Entra Group Contact Election Profiles

A Microsoft Entra group contact election profile can be applied to a distribution group, security group, or mail-enabled security group to define the automated contact election process. With the profile applied, an automated contact nomination process will be triggered to determine the group contact when the original primary or secondary group contact is deactivated.

To access Contact election profiles, click the Contact election profiles card on the Profiles & templates page.

To define contact election profiles for Microsoft Entra groups, click Create > Group contact election profile > Microsoft Entra group contact election profile on the ribbon to open the Create Microsoft Entra group contact election profile panel and configure the following settings:

1. Profile name – Enter a name for the Microsoft Entra group contact election profile.

2. Description – Enter a description for the Microsoft Entra group contact election profile.

3. People picker filter profile for primary contact – Select a people picker filter profile from the drop-down list. The filter settings will be applied to the primary Microsoft Entra group contact people picker fields in the election task. After selecting a people picker filter profile, you can click View profile details to view the details of the profile.

   You can also click the create button or go to Management > Profiles & templates > People picker filter profiles to create a people picker filter profile. For more instructions, refer to Configure People Picker Filter Profiles.

4. People picker filter profile for secondary contact– Select a people picker filter profile from the drop-down list. The filter settings will be applied to the secondary Microsoft Entra group contact people picker fields in the election task. After selecting a people picker filter profile, you can click View profile details to view the details of the profile.

   You can also click the create button or go to Management > Profiles & templates > People picker filter profiles to create a people picker filter profile. For more instructions, refer to Configure People Picker Filter Profiles.

5. Trigger a contact election task when there is no secondary contact – With this checkbox selected, a contact election task will be triggered when there is no secondary contact for the Microsoft Entra group.

6. Specify users or groups as election task assignees when both primary and secondary contacts are deactivated – Enter names of users or groups (Microsoft 365 Group, distribution group, security group, or mail-enabled security group) in the text box. You can also enter $ to select group owners as contact election task assignees. When both primary and secondary group contacts are deactivated, an election task will be assigned to specified users who will be responsible for the primary or secondary contact election.

   Note the following automated nomination processes with the profile applied to the group when either of the group contacts becomes deactivated:

   • If the primary contact is deactivated and the secondary contact is active, an election task will be sent to the secondary contact. The secondary contact will be able to assign the primary and secondary contact.

   • If the secondary contact is deactivated and the primary contact is active, an election task will be sent to the primary contact. The primary contact will be able to assign the primary and secondary contact.

7. Choose whether to Notify the following people when both the primary and secondary contacts are deactivated. With the notification enabled, add users, groups (Microsoft 365 Groups, distribution groups, or mail-enabled security groups), or enter $ to select group members who will be notified.

8. Email settings – Choose whether to enable the following email notifications when an election task is assigned. With the notification enabled, choose an email template from the drop-down list.

   • Notify the nominated user when the election task is assigned

   • Notify the primary contact when the group is assigned

   • Notify the secondary contact when the group is assigned

9. Duration – Configure the following settings to define the duration and notification for the election task assignees to complete the contact election task:

   • Specify a duration for the nominated user to complete the task – Enter a number in the text box and select Days, Weeks, or Months as the unit of time.

   • Choose whether to Remind the nominated user before the election task expires. With the reminder enabled, select a reminder profile from the drop-down list.