#Create a New Backup Scope for Admin Portal Settings

To create a new backup scope, follow the steps below:

1. Go to the Backup page on the new UI.

2. Click on the Admin Portal Settings service tile or click the More actions button on the upper-right corner of the Admin Portal Settings service tile and click Configure backup scope from the drop-down list.

3. In the Configure backup scope for Admin Portal Settings page, all the existing backup scopes for Admin Portal Settings are listed in the table. You can use the search box to search for the backup scopes by name and manage the columns to adjust the view of the backup scopes.

   *Note: You can click the Refresh button in the upper-right corner of this page to retrieve the latest data list for Admin Portal Settings. The Last refreshed time is displayed next to the Refresh button. Additionally, the data list will be automatically refreshed daily at 00:00 local time.

4. Click the Create button. The Create a new backup scope panel appears.

5. In the Define scope step, select the service app profile from the drop-down list for the tenant that you want to protect in this backup scope. For details on configuring the app profile, refer to Create a Service App and Grant Consent.

6. Select the components that you want to include into this backup scope for Microsoft Entra ID, Microsoft 365 Defender, Exchange, and Intune.

7. Click Next.

8. In the Settings step, complete the following settings:

   • Scope information – Enter a name and description for the scope you are creating. The description is optional.

   • Storage profile – You can select a storage profile from the drop-down list to use or click the + Create a storage profile link next to the list to create a new storage profile for this backup scope. For details on configuring storage profiles, refer to Manage Your Storage.

   • Schedule – The backup job will run once a day. Configure the start time for your first backup job.

   • Notification – Check the notification profiles which will be applied to the backup scope.

   • Retention policy – Configure when to prune the backup data from the storage location. Note that if you are using AvePoint storage, the retention policy for backup data is subject to your agreement. You can configure a custom retention period up to the retention policy in your subscription. If you are using AvePoint default storage with unlimited retention period, the Unlimited option is selected automatically in the list. If you want to use a custom retention period, select Custom from the list, enter a number in the text box and select weeks, months, or years from the drop-down list. The retention period cannot be less than 2 weeks. Note that if you have a retention policy with a fixed year in your subscription, the maximum retention period that you can configure will be displayed under this field.

     *Note: When you configure the retention period for backup data using the Year unit, the Configure Full Backup Frequency section will appear. You can then select a number from the drop-down list to set the full backup frequency. If the retention period is set to more than three months using the Month or Week unit, the full backup frequency will automatically be set to three months and cannot be changed. For retention periods of less than three months, the full backup frequency will be adjusted accordingly and cannot be modified.

9. Click Next to review your settings.

10. Click Save.

11. In the Check permissions panel, the required app profile, service account, Exchange Administrator role, and Microsoft Intune license will be checked based on the selected object types.

12. If all required permissions are valid, click Continue to save this backup scope.

13. If any permissions fail, you can follow the provided instructions to update them, then return here to click Check again to re-verify the updated permissions. You can also select the Ignore this error in any jobs checkbox for the failed permission and then click Skip and continue to ignore the failed permissions and save this backup scope.

14. *Note: Before clicking Skip and continue to ignore failed permissions, if you select the Ignore this error in any jobs checkbox, the related objects in the backup scope will be skipped when running backup jobs for the scope. If you don’t select the checkbox and instead click Skip and continue to save the backup scope and run backup jobs, the related objects in the backup scope will fail to be backed up.

    

15. After saving this backup scope. The backup for the Admin Portal Settings in this backup scope will roll out as scheduled. For more details about monitoring the backups, refer to Monitor Your Backup.