Home > New Features and Improvements from Previous Versions > AvePoint Cloud Governance January 2023
Export to PDF#AvePoint Cloud Governance January 2023
General Availability Date for the Commercial Environment: January 8, 2023
General Availability Date for the U.S. Government Environment: January 15, 2023
#What’s new in the new Cloud Governance admin center?
- IT administrators can now configure site collection renewal profiles in **Management** > **Profiles & templates** > **Renewal profiles**. A site collection renewal profile can be applied to a site collection to determine the schedule and governance details that must be configured when a site collection goes through the renewal process.
- IT administrators can now configure site collection contact election profiles in **Management** > **Profiles & templates** > **Contact election profiles**. A site collection contact election profile can be applied to a site collection to define the automated contact election process. With the profile applied, when the original primary or secondary contact is deactivated, an automated contact nomination process will be triggered to determine the site collection contact.
- IT administrators can now configure automated escalation profiles for site collections in **Management** > **Profiles & templates** > **Automated escalation profiles**. An automated escalation profile determines how to manage a site collection when the site collection management task, such as the site collection contact election task or site collection renewal task, is not completed within the specified time.
- In **Management** > **Workspace report**, IT administrators can now choose to **Apply profile** for site collections, and then apply an external sharing profile, storage management profile, contact election profile, and/or renewal profile to site collections.
- In **Management** > **Workspace report**, IT administrators can now apply new profiles for all existing teams managed by AvePoint Cloud Governance.
- IT administrators can now configure Power App automatic import profiles in **Management** > **Profiles & templates** > **Automatic import profiles**. A Power App automatic import profile is used to discover new Power Apps that have been created outside of AvePoint Cloud Governance and automatically import the apps into AvePoint Cloud Governance for management.
- IT administrators can now configure automated escalation profiles for Power Apps in **Management** > **Profiles & templates** > **Automated escalation profiles**. An automated escalation profile determines how to manage a Power App when the Power App confirms a governance details task or renewal task that is not completed within the specified time.
- IT administrators can now configure Power App renewal profiles in **Management** > **Profiles & templates** > **Renewal profiles**. A renewal profile determines the schedule and governance details that must be confirmed when a Power App goes through the renewal process.
- When configuring a team external sharing profile in **Management** > **Profiles & templates** > **External sharing profiles** in the new Cloud Governance admin center, if IT administrators choose to **Set unique access request settings for the group team site** and **Allow access requests** > **Send access requests to an email address**, they can now enter the **$Primary contact** and **$Secondary contact** role.
- To make sure all Power Apps related features in AvePoint Cloud Governance are available, your organization must have the following subscriptions:
- A subscription to the Power Platform management in AvePoint Entrust.
- A subscription to the Power Apps management in AvePoint Cloud Governance.
- In a dynamic service in **Management** > **Dynamic services**, when configuring the flows for the **Condition** or **Switch**, there is now an **Endpoint** available to add. IT administrators can configure the endpoint with a custom display message or redirect URL when the condition defined in the current flow is met in a request.
- When configuring a dynamic service in **Management** > **Dynamic services**, IT administrators can now select an approval process with the service metadata configured as the approver.
- When configuring a branch for the **Switch** in a dynamic service, IT administrators can now add more settings on the top of the branch, even if there are settings added in the current branch.
- When configuring the **Contact renewal**, **Membership renewal**, and **Permission renewal** in a team renewal profile, IT administrators can now select people picker filter profiles to determine what users are searchable and can be chosen in these fields in a renewal task.
- In a dynamic service in **Management** > **Dynamic services**, when configuring the **Condition**, IT administrators can now select **Requester** as a condition.
- In a dynamic service in **Management** > **Dynamic services**, settings or metadata added to branches for the **Switch** can now be selected as the condition/switch rule for **Approval process**.
- IT administrators can now configure **Impersonation account** in **Settings** > **System settings** to manage Microsoft 365 Groups or Microsoft Teams using Exchange Web Services APIs. When configuring impersonation accounts, with **Exchange Web Services API** selected as the group/team provisioning method, they can now choose to use **The** **domain set in the requester’s username** or **The** **domain set in the requester’s primary email address** to create groups/teams. With impersonation accounts of multiple domains configured for a tenant, the impersonation account used to invoke Exchange Web Services API will be selected based on the domain you set here.
- In the Power BI template reports provided by AvePoint Cloud Governance, IT administrators can now choose from the years 2022, 2023, 2024, and 2025 when setting filters in reports.
- AvePoint Cloud Governance terminology mappings are now newly supported in:
- Lease expiration/Inactivity threshold tasks
- Contact election tasks
- References in email templates
- Exported report names
- IT administrators can now configure a switch to control whether to show private Microsoft Teams in shared hubs for users who are neither members nor owners in the private Teams. By default, that switch is disabled. To enable that switch for a shared hub, navigate to **Settings** > **Hub settings** > **Shared hub management** to create or edit a shared hub which contains the Microsoft Teams workspace type.
#What’s new in the classic Cloud Governance admin center?
- When configuring **Links in Request/Task Details Page** in a Create Team service, IT administrators can now choose to display the link of **Team** on the request or task page.
- When configuring the **SharePoint Group Management Options** in a Manage permission service, with the **Manage SharePoint group** **members** option selected, IT administrators can now choose whether to **Send welcome email to new members**. With the welcome email enabled, they can select an email template that will be used to send the notification email.
#What’s new in the Cloud Governance Portal?
- In the workspace renewal task > **Sharing link** renewal, there are now icons displaying for files indicating the file type.
- In the **Request** report, when users choose columns in the **Choose columns** panel or set filters in the **Sort and filter** panel, they can now select available metadata if the IT administrator allows displaying metadata in this report.
#Newly Invoked Microsoft Graph Beta APIs
AvePoint Cloud Governance now invokes the following Microsoft Graph beta APIs to retrieve the last activity date of Microsoft 365 Groups, Microsoft Teams, and Yammer communities:
- **getOffice365GroupsActivityDetail**
- **getTeamsTeamActivityDetail**
- **getYammerGroupsActivityDetail**
Note the following:
- These beta APIs only take effect for a tenant that is using the commercial Microsoft 365.
- Make sure the **Display concealed user, group, and site names in all reports** setting is disabled in **Settings** > **Services** > **Reports** in the Microsoft 365 admin center.
For more information, refer to the following Microsoft articles:
- [reportRoot: getTeamsTeamActivityDetail](•%09https:/docs.microsoft.com/en-us/graph/api/reportroot-getteamsteamactivitydetail?view=graph-rest-beta&viewFallbackFrom=graph-rest-beta)
- [reportRoot: getOffice365GroupsActivityDetail](https://learn.microsoft.com/en-us/graph/api/reportroot-getoffice365groupsactivitydetail?view=graph-rest-beta)
- [reportRoot: getYammerGroupsActivityDetail](https://learn.microsoft.com/en-us/graph/api/reportroot-getyammergroupsactivitydetail?view=graph-rest-beta)
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