AvePoint Cloud Governance February 2025

General Availability Date for the Commercial Environment: February 9, 2025

General Availability Date for the U.S. Government Environment: February 16, 2025

What’s New in the Modern Cloud Governance Admin Center?

- Dynamic Service Updates:

	- Added the Change library settings service, enabling business users to update library names and descriptions.

	- When configuring the Change site settings service > Change site sharing settings, IT administrators can now limit the domains that business users can request for external sharing of sites or only allow business users to edit an existing domain allowlist or blocklist.

	- When configuring the Site collection lifecycle management service, IT administrators can now allow business users to archive the site collection via the service requests.

	- The following built-in actions are now available to be added in a Create library service or Change library settings service: add columns to the library, library record declaration settings, and set column default value.

	- The following built-in actions are now available to be added in a Create site collection service: activate features, add site columns, and publish site columns to libraries or lists.

- Requiring the task assignee to assign a secondary contact is now configurable in renewal profiles > contact renewal for more object types including the guest user, Microsoft Entra group, shared mailbox, Power App, Power Automate flow, Power BI workspace, Power Platform environment.

- IT administrators with an available subscription for AvePoint Opus can now perform the following site collection archiving actions or configurations:

	- Archive site collections in the **Workspace report**.

	- Choose **Archive the site collection** as the escalation action when configuring automated escalation profiles for site collections.

	- Choose to **Allow the renewal task assignee to archive a site collection** when configuring renewal profiles for site collections.

	- Choose to **Allow requesters to archive the site collection** when configuring the Site collection lifecycle management service.

- When configuring escalation profiles, people in the newly supported **$Current** **task assignee** role can now be notified when an escalation action is executed.

- When configuring escalation profiles for Power BI workspaces, restricting access is now available as an escalation action. If workspace management tasks are overdue for the defined period, access to the workspace will be restricted as escalation.

- Power BI workspace limit access profiles can now be configured to define how workspace membership is managed when access to workspaces is restricted.

- The group contact membership management has been refined. IT administrators can now configure the contact membership for Microsoft 365 Groups and Microsoft Entra groups separately.

- Contact membership can now be managed for Power BI workspaces.

- The workspace hold status is now visible in the **Workspace report**.

- IT administrators can now choose to display private Microsoft 365 Groups, communities, and sites to users who are not members, owners, or admins when configuring shared hubs in **Hub settings** > **Shared hub management**.

- The user property metadata which get value from your organization’s custom user properties imported into AvePoint Online Services can now be configured. This new metadata type enhances organizational context reporting for objects managed by Cloud Governance.

- Triggering a contact election task when there is no secondary contact is now supported in contact election profiles additional object types including the Power Automate flow, Power App, Power BI workspace, Power Platform environment, guest user, Microsoft Entra group, and shared mailbox.

- IT administrators can now select a people picker filter profile applied in contact election tasks when configuring the contact election profiles for the following object types: environment, Microsoft Entra group, Power App, Power Automate flow, Power BI workspace, and shared mailbox.

- An automated contact election process can now be triggered by custom conditions leveraging your custom user properties, to ensure accurate and active contacts for objects managed by Cloud Governance.

- Users who are primary or secondary contacts with an invalid status will be tagged as Invalid.

- Some Cloud Governance contact election related terminologies have been updated, which may affect your existing terminology mappings. For details on these changes, refer to the following table:

Type	Original	New	Changes	Location
Task summary	Deactivated contact election for site collection	Contact election for site collection	Removed “Deactivated”.Changed “contact” to “Contact”.	Both the modern and classic admin center.
Task summary	Deactivated contact election for Microsoft Team	Contact election for Microsoft Team	Removed “Deactivated”.Changed “contact” to “Contact”.	Both the modern and classic admin center.
Task summary	Deactivated contact election for Microsoft 365 Group	Contact election for Microsoft 365 Group	Removed “Deactivated”.Changed “contact” to “Contact”.	Both the modern and classic admin center.
Task summary	Deactivated contact election for Viva Engage community	Contact election for Viva Engage community	Removed “Deactivated”.Changed “contact” to “Contact”.	Both the modern and classic admin center.
Task summary	Deactivated contact election for Power Automate flow	Contact election for Power Automate flow	Removed “Deactivated”.Changed “contact” to “Contact”.	The modern admin center.
Task summary	Deactivated contact election for Power App	Contact election for Power App	Removed “Deactivated”.Changed “contact” to “Contact”.	The modern admin center.
Task summary	Deactivated contact election for Power BI workspace	Contact election for Power BI workspace	Removed “Deactivated”.Changed “contact” to “Contact”.	The modern admin center.
Task summary	Deactivated contact election for environment	Contact election for environment	Removed “Deactivated”.Changed “contact” to “Contact”.	The modern admin center.
Task summary	Deactivated contact election for guest user	Contact election for guest user	Removed “Deactivated”.Changed “contact” to “Contact”.	The modern admin center.
Task summary	Deactivated contact election for shared mailbox	Contact election for shared mailbox	Removed “Deactivated”.Changed “contact” to “Contact”.	The modern admin center.
Task summary	Deactivated contact election for distribution group	Contact election for distribution group	Removed “Deactivated”.Changed “contact” to “Contact”.	The modern admin center.
Task summary	Deactivated contact election for mail-enabled security group	Contact election for mail-enabled security group	Removed “Deactivated”.Changed “contact” to “Contact”.	The modern admin center.
Task summary	Deactivated contact election for security group	Contact election for security group	Removed “Deactivated”.Changed “contact” to “Contact”.	The modern admin center.
Task/Service type	Site Collection Deactivated Contact Election	Site Collection Contact Election	Removed “Deactivated”.	Both the modern and classic admin center.
Task/Service type	Group/Team Deactivated Contact Election	Group/Team Contact Election	Removed “Deactivated”.	Both the modern and classic admin center.
Task/Service type	Viva Engage Community Deactivated Contact Election	Viva Engage Community Contact Election	Removed “Deactivated”.	Both the modern and classic admin center.
Task/Service type	Power Automate Flow Deactivated Contact Election	Power Automate Flow Contact Election	Removed “Deactivated”.	The modern admin center.
Task/Service type	Power App Deactivated Contact Election	Power App Contact Election	Removed “Deactivated”.	The modern admin center.
Task/Service type	Power BI Workspace Deactivated Contact Election	Power BI Workspace Contact Election	Removed “Deactivated”.	The modern admin center.
Task/Service type	Environment Deactivated Contact Election	Environment Contact Election	Removed “Deactivated”.	The modern admin center.
Task/Service type	Guest user contact election	Guest User Contact Election	Removed “Deactivated”.	The modern admin center.
Task/Service type	Shared Mailbox Deactivated Contact Election	Shared Mailbox Contact Election	Removed “Deactivated”.	The modern admin center.
Task/Service type	Distribution Group Deactivated Contact Election	Distribution Group Contact Election	Removed “Deactivated”.	The modern admin center.
Task/Service type	Mail-enabled Security Group Deactivated Contact Election	Mail-enabled Security Group Contact Election	Removed “Deactivated”.	The modern admin center.
Task/Service type	Security Group Deactivated Contact Election	Security Group Contact Election	Removed “Deactivated”.	The modern admin center.
Tag for invalid contacts	Inactive	Invalid	Changed “Inactive” to “Invalid”.	The modern admin center.
Filter in the Workspace report	Inactive primary contact	Invalid primary contact	Changed “Inactive” to “Invalid”.	The modern admin center.
Filter in the Workspace report	Inactive secondary contact	Invalid secondary contact	Changed “Inactive” to “Invalid”.	The modern admin center.

What’s New in the End User Portal?

- New MyHub Experience Updates:

	- The MyHub preview (New MyHub) experience is now generally available.

	- Space contacts assigned in Cloud Governance can now view and manage space risks detected by Insights for Microsoft 365 using the new MyHub experience.

	- Dynamic service requests and the OneDrive assessment experience are now responsive and optimized for mobile devices.

Cloud Governance API Improvements

Change Type	API Name	Route	Comment
Addition	GetAllJobMonitorReports	/admin/jobmonitor	Get all jobs.
Addition	GetWorkspacejobBasicInfo	/admin/jobmonitor/{id}/basic	Get workspace job basic information.

Change Type	Resource Name	Comment
Addition	AddSiteColumnToList
Addition	LibraryRecordDeclaration
Addition	ListColumnDefaultValue
Addition	NonAzureAdMetadataSettings
Addition	RequestSensitivityLabel
Addition	JobMonitorGridModel
Addition	JobMonitorGridModelPageResult
Addition	JobMonitorModel
Change	ChangeExchangeResourceMembershipGalleryRequestModel	Added the following properties:- isTenantAllowGuest- requestSensitivityLabel
Change	CreateLibraryGallery	Added the following properties:- addSiteColumns - libraryRecordDeclaration- setColumnDefaultValue
Change	CreateSiteGallery	Added the following properties:- activateFeatures- addSiteColumns - publishColumns property
Change	CustomMetadata	Added the nonAzureAdMetadataSettings property.
Change	DeleteGroupRequest	Added the warningMessage property.
Change	LibraryScope	Added the following properties - libraryId - libraryName
Change	LookupValue	Added the roleValue property.
Change	WorkspaceList	Added the following properties:- primaryContactStatusOfEnpower - secondaryContactStatusOfEnpower - legalHold

Change Type	Property Type	Property Name	Comment
Addition	Enum	EnpowerContactStatus
Addition	Enum	JobMode
Addition	Enum	JobStatus
Addition	Enum	JobType
Change	Enum	serviceType	Added the following property values:- TriggerWorkspacesElectionInternal- SyncTeamSiteHoldStatus
Change	Enum	AuthenticationType	Added the following property values:- CustomAzureApp - DynamicsAX DynamicsCustomerEngagement- APElementsAutomation - Google- FLYOnline- SaaSManagementPlatform
Change	Enum	messageCode	Added the following property values:- NotSupportDynamicServiceCreatedYammer - UsersNotTeamMemberOrOwners
Change	Enum	MetadataFieldType	Added the NonAzureADProperty property value.
Change	Enum	SCLifecycleActionType	Added the Archive property value.

On this page

#AvePoint Cloud Governance February 2025

#What’s New in the Modern Cloud Governance Admin Center?

#What’s New in the End User Portal?

#Cloud Governance API Improvements

AvePoint Cloud Governance February 2025

What’s New in the Modern Cloud Governance Admin Center?

What’s New in the End User Portal?

Cloud Governance API Improvements