AvePoint Cloud Governance March 2023
General Availability Date for the Commercial Environment: March 5, 2023
General Availability Date for the U.S. Government Environment: March 12, 2023
What’s New in the New Cloud Governance Admin Center?
- When configuring a dynamic service in **Management** > **Dynamic services**, IT administrators can now add the following group provisioning services and configure the corresponding settings for the services:
- Create distribution group
- Create security group
- Create mail-enabled security group
- When configuring a dynamic service in **Management** > **Dynamic services**, IT administrators can now add a Create shared mailbox service and configure the corresponding settings for the service.
- IT administrators can now configure Microsoft 365 Group renewal profiles in **Management** > **Profiles & templates** > **Renewal profiles**. A group renewal profile can be applied to a group to determine the schedule and governance details that must be configured when it goes through the renewal process.
- IT administrators can now configure storage management profiles for Microsoft 365 Groups in **Management** > **Profiles & templates** > **Storage management profiles**. They can allocate storage for the group team site as well as set the storage threshold in the profile.
- IT administrators can now configure Microsoft 365 Group external sharing profiles in **Management** > **Profiles & templates** > **External sharing profiles**. Groups with the profile applied can have more restrictive settings than the global configurations in the Microsoft 365 admin center.
- IT administrators can now configure Microsoft 365 Group contact election profiles in **Management** > **Profiles & templates** > **Contact election profiles**. A Microsoft 365 Group contact election profile can be applied to a group to define the automated contact election process. With the profile applied, when the original primary or secondary contact is deactivated, an automated contact nomination process will be triggered to determine the group contact.
- When IT administrators configure a dynamic service in **Management** > **Dynamic services** and add metadata in a Create site collection service, they can now choose whether to add this metadata to the workspace. If the option is unchecked, this metadata will only be used as a condition in the request form.
- When configuring a Create library service, Create site collection service, or Create team service in a dynamic service in **Management** > **Dynamic services**, IT administrators can now add the following built-in actions in the service:
- **Define a library as the PnP template**
- **Set default column value for the library folder**
- **Apply content type from the content type gallery**
> ***Note**: This action is not available if your organization is using the Microsoft 365 Government GCC High environment.
- In **Directory** > **Workspace report**, IT administrators can now choose to apply the following types of profiles to Microsoft 365 Groups:
- External sharing profiles
- Contact election profiles
- Storage management profiles
- Renewal profiles
- In **Workspace report** and **Request report**, when IT administrators select workspaces by choosing to **Select all filtered workspaces** or **Select workspaces manually**, they can see the total number of all filtered workspaces or the number of manually selected workspaces.
- In **Directory** > **Workspace report**, when IT administrators choose to **Select all filtered workspaces** to perform actions in bulk, the following actions are newly supported:
- **Restart renewal**
- **Auto-complete**
- **Reassign**
- **Lock** **site**
- **Unlock site**
- **Archive** (site collection/team)
- **Activate** (group)
- **Restore**
- **Trigger** **workspace** **contact election** **task**
- **Mail contacts**
- **Specify contacts**
- **Reassign import process**
- IT administrators can now manage categories which are used to organize services, profiles, templates, approval processes, etc., into logical groupings in **Settings** > **System settings** > **Category management**.
- In **Management** > **Profiles & templates** > **Email templates**, the following three references are newly supported to be inserted in the site storage threshold warning email templates:
- **Storage limit (GB)**
- **Storage percentage**
- **Storage used (GB)**
- When IT administrators enable the **Private channel renewal** in a team renewal profile in **Profiles & templates** > **Renewal profiles**, they can now choose whether to **Allow team renewal task assignees to skip the private channel renewal task**.
- When IT administrators configure the sensitivity label in a dynamic service in **Management** > **Dynamic services**, sensitivity labels and sub-labels will be shown in the hierarchy. Currently, the Microsoft 365 service account profile is no longer required to apply sensitivity labels to workspaces during the workspace provisioning process.
- For the following profiles, IT administrators can now see the services or profiles that a profile is being applied to by clicking **View reference**.
- Automated escalation profile for guest user/site collection/Yammer community/Power App
- Guest user renewal profile
What’s New in the Classic Cloud Governance Admin Center?
- When IT administrators enable the **Private Channel Renewal Option** > **Private channel renewal** in a team renewal profile, they can now choose whether to **Allow team renewal task assignees to skip the private channel renewal task**.
- When IT administrators configure the lifecycle management settings in a policy and create the new approval process, they can now use an approval process with the workspace metadata as the approver.
When IT administrators create the new approval process in a site collection automated locking profile, they can now use an approval process with the workspace metadata set as the approver.
General Update
- By invoking the Cloud Governance API, IT administrators can now filter out pending inactivity tasks for site collections, groups, or teams by site collection URL or group team site URL.
Cloud Governance API Improvement
The following tables detail the Cloud Governance API updates, resource updates, and property updates accordingly:
| Change Type | API Name | Route | Description |
|---|
| Addition | GetMySharedMailboxInformation | /workspace/sharedmailbox/{id} | |
| Addition | GetMyExchangeResourceInformation | /workspace/exchangeresource/{id} | |
| Change | ArchiveWorkspace | /admin/directory/workspace/archive | Added the new parameter filter. The default value is null. |
| Change | LockWorkspaces | /admin/directory/workspace/lock | Added the new parameter filter. The default value is null. |
| Change | UnlockWorkspace | /admin/directory/workspace/unlock | Added the new parameter filter. The default value is null. |
| Change Type | Resource Name | Description |
|---|
| Addition | MyExchangeResource | |
| Change | ApiMyGroup | Added GroupStatus property. |
| Change | MySite | Added SiteStatus property. |
| Change | SensitivityLabelModel | Added ParentId property. |
| Change | ServiceList | Added RankedNumber property. |
| Change | AllTaskList | Added TaskTypeDescription and url properties. |
| Change | ArchiveWorkspaceParameter | Added Type property. |
| Change | AutoCompleteRenewalTaskParameter | Added Type property. |
| Change | DeleteWorkspaceParameter | Added Type property. |
| Change | LockSiteParameter | Added Type property. |
| Change | SpecifyContactParameter | Added Type property. |
| Change | WorkspaceActionParameter | Added Type property. |
| Change | WorkspaceSendCancelEmailParameter | Added Type property. |
| Change Type | Property Type | Property Name | Description |
|---|
| Addition | Enum | GroupStatus | |
| Addition | Enum | ExchangeResourceStatus | |
| Change | Enum | TaskResult | Added the following property values: - WaitingForSpecifyBothContactsOverdue- WaitingForSpecifyBothContactsEscalated |
| Change | Enum | ServiceType | Added the following property values:- GroupAuoLifecycle- SyncExchangeResource- SyncSharedMailbox- DeleteGroupModernRenewalProfile |
| Change | Enum | WorkspaceType | Added the following property values:- MailEnabledSecurityGroup- SecurityGroup- DistributionList - SharedMailbox |
