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Home > New Features and Improvements from Previous Versions > AvePoint Cloud Governance August 2023

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AvePoint Cloud Governance August 2023

General Availability Date for the Commercial Environment: August 6, 2023

General Availability Date for the U.S. Government Environment: August 13, 2023

What's New in the New Cloud Governance Admin Center?

  • IT administrators can now manually import site collections, teams, Microsoft 365 Groups, distribution groups, security groups, mail-enabled security groups, shared mailboxes, Power Apps, and environments to AvePoint Cloud Governance. Once imported, these objects can be managed by AvePoint Cloud Governance.

  • When configuring a dynamic service in Management > Dynamic services, IT administrators can now add a Change contact service and configure the corresponding settings for the service. Business users can request to change the primary and secondary contacts of distribution groups, security groups, or mail-enabled security groups, or shared mailboxes via this service.

  • When configuring a dynamic service in Management > Dynamic services, IT administrators can now add a Change ownership or membership service and configure the corresponding settings for the service. Business users can request to change the owners or members of a distribution group, security group, mail-enabled security group, Microsoft 365 Group, or Microsoft Team via this service.

  • When configuring a dynamic service in Management > Dynamic services, IT administrators can now add a Change team settings service and configure the corresponding settings for the service. Business users can request to change the team name, description, privacy, classification, guest permissions, member permissions, sensitivity label, fun stuff, Exchange global address list, @Mentions, and Outlook experience settings via this service.

  • When configuring a dynamic service in Management > Dynamic services, IT administrators can now add a Change shared mailbox permission service and configure the corresponding settings for the service. Business users can request to change the members, send as delegates, and send on behalf delegates of shared mailboxes via this service.

  • When configuring a dynamic service in Management > Dynamic services, IT administrators can now add a Shared mailbox lifecycle management service and configure the corresponding settings for the service. Business users can request to delete a shared mailbox via this service.

  • When configuring a dynamic service in Management > Dynamic services, IT administrators can now add a Microsoft 365 Group lifecycle management service and configure the corresponding settings for the service. Business users can request to delete a Microsoft 365 Group via this service.

  • When configuring a Create Microsoft 365 Group service in the dynamic service, IT administrators can now define the administrative unit for the service. This setting allows users to create Microsoft 365 Groups using a custom app profile without granting the Group.ReadWrite.All permission.

  • When configuring the team ID setting for a Create Team service in the dynamic service, IT administrators can now set the domain scope for the team ID and select to hide the team ID field from business users.

  • When configuring a dynamic service in Management > Dynamic services, IT administrators can now add Notes to requester as a control for the dynamic flow. With this setting configured, IT administrators can customize a message that will be displayed to the requester on request forms.

  • The Category column is now displayed on the Services and Dynamic services page to show the service category.

  • Escalation profiles and renewal profiles can now be configured for Power Platform environments.

  • IT administrators can now configure the generic approval processes or new user approval processes that can be leveraged in requests and processes.

  • The Metadata description display settings card is now available on the System settings page. IT administrators can configure the metadata description display method, either to be displayed via tooltip or directly on request forms, using the setting.

  • The automatic management for shared mailbox contact membership has now been supported. IT administrators can now configure the contact membership settings for each object separately in System settings > Contact membership.

  • When IT administrators configure the Azure Active Directory property metadata, they can now specify an attribute for the onPremisesExtensionAttributes property to get the value.

  • AvePoint Cloud Governance now supports the BentonSans Regular font for emails. IT administrators can select this font when they configure email templates.

What's New in the End User Portal?

  • In Workspaces, business users can now view and manage the Power Platform environments they own or they are responsible for.

  • Business users can now renew the Power Platform environments and update the environment contact, access, and metadata if they are the task assignee of the renewal task.

  • Business users can now delete a site collection during the renewal process even if the site collection has ongoing lifecycle management requests.

General Update

  • By clicking the Cloud Governance tile in AvePoint Online Services, IT administrators are now directed to the new Cloud Governance admin center.

Power Automate Update

  • AvePoint Cloud Governance connector in Power Automate now supports the following actions:

    • Get Microsoft 365 external sharing domain list

    • Update site collection title in Update Microsoft 365 Settings

Cloud Governance API Improvement

The following tables detail the Cloud Governance API updates, resource updates, and property updates accordingly.

Change TypeAPI NameRouteDescription
AdditionGetDynamicRequestCreateGroupGallery/requests/dynamic/{id}/gallery/creategroups
AdditionGetDynamicRequestCreateTeamsGallery/requests/dynamic/{id}/gallery/createteams
AdditionEditDynamicServiceRequest/tasks/{id}/dynamic
ChangeRejectTask/tasks/{id}/rejectAdded the isPassbackEnabled parameter and the default value is false.
Change TypeResource NameDescription
RemoveApiCategoryType
ChangeApiRequestAdded the isEnabledPassback property.
ChangeApiTaskAdded the isEnabledPassback property.
ChangeArchiveWebLifecycleRequestRemoved the AssociateToHubSite property.
ChangeAzureAdMetadataSettingsAdded the extensionAttribute property.
ChangeDynamicRequestAdded the following properties:
parentId;
parentTicketNumber.
ChangeLookupValueAdded the extensionAttribute property.
ChangeTaskListAdded the isEnabledPassback property.
ChangeServiceGridModelAdded the categoryId property.
Change TypeProperty TypeProperty NameDescription
ChangeEnumTaskResultAdded the WaitingForResubmission property value.
ChangeEnumServiceTypeAdded the following property values:
BulkUpdatePowerAppsMetadata;
BulkUpdateEnvironmentsMetadata;
RenewalEnvironments;
ApplyEnvironmentsProfile;
BulkSpecifyEnvironmentsContact;
BulkReassignEnvironmentsRenewal;
EnvironmentLifecycle;
RemoveEnvironment;
DeleteEnvironment;
SyncEnvironment;
DeleteEnvironmentRenewalProfile;
ManualImportSite;
ManualImportGroup;
ManualImportTeam;
ManualImportYammer;
ManualImportAdGroup;
ManualImportSharedMailbox;
ManualImportPowerApps;
ManualImportEnvironment;
ManualImportGuestUser;
ManualExportSite;
ManualExportGroup;
ManualExportTeam;
ManualExportYammer;
ManualExportAdGroup;
ManualExportSharedMailbox;
ManualExportPowerApps;
ManualExportEnvironment;
ManualExportGuestUser;
RemoveExchangeResource;
RemoveSharedMailbox.
ChangeEnumTaskTypeAdded the following property values:
PassbackTask;
DynamicMembershipSubTask;
RenewEnvironments.
ChangeEnumMessageCodeAdded the following property values:
TeamArchived;
NotSupportYammer;
GroupEnabledTeam;
GroupEnabledYammer;
SharedMailboxNotInScope;
ObjectNotInScope;
ObjectNotInGADB;
SharedMailboxNotExistInAzureAD.
ChangeEnumApiUserTypeAdded the SharedMailbox property value.
ChangeEnumworkspaceTypeAdded the Environment property value.
ChangeEnuminheritNodeTypeAdded the Environment property value.
ChangeEnumPrincipalTypeAdded the SharedMailbox property value.
ChangeEnumRequestProgressStatusAdded the SharedMailbox property value.
ChangeEnumRequestProgressStatusAdded the following property values:
FourthTaskCreated;
FifthTaskCreated;
WaitingForReSubmission;
FourthStageApproval;
FifthStageApproval.
ChangeEnumTreeNodeTypeAdded the Environment property value.
ChangeEnumWorkspaceStatusAdded the following property values:
Ready
Disabled