#AvePoint Cloud Governance August 2025

General Availability Date for the Commercial Environment: August 10, 2025

General Availability Date for the U.S. Government Environment: August 17, 2025

#What's New in the Modern Cloud Governance Admin Center?

• The following dynamic service updates are available in Management > Dynamic services:

  • Added the Create Confide project service for tenants with a subscription to Confide with SharePoint Embedded. Business users can request to create Confide projects via this service.

  • Added the Create list service to allow business users to request list creation.

  • Added the Change Power BI workspace access service, enabling users to request changes to workspace admins, contributors, members, and viewers.

  • The following updates on site admin management are now available in the Manage permissions service:

    • Added the Manage site admins setting, allowing business users to add permanent and temporary site admins, remove site admins, and change the primary site admin via this service request. IT administrators can exclude specific users and groups from being added or managed as site admins.

    • IT administrators can now predefine site admins for top-level sites using the Grant predefined permissions setting.

  • The Notify Opus about new files setting is available in the Create library and Create site collection services, enabling webhook based monitoring via Opus.

  • The Time zone setting in the Create site collection service now supports following the default time zone specified in the SharePoint admin center.

  • The following built-in actions are now supported for the Change library settings service: Create structured folders, Create library columns, Customize default view.

  • The logic for retrieving the value of $New object metadata in the Change metadata service has been improved to ensure reliable operation within the dynamic service flow.

  • Parent object metadata dynamic content is now available when configuring a control or switch flow in the Create library service.

  • Blocked users and shared mailboxes can now be specified as administrator contacts in dynamic services.

• The following profile updates are available in Management > Profiles & templates:

  • Confide project renewal profile is now supported to determine the schedule and governance details for Confide project renewal. The renewal task assignees can review the Confide project contacts, permissions, auto-lock and retention policies in the renewal. The Confide project renewal profile is only available when your tenant has an available subscription for Confide with SharePoint Embedded.

  • Microsoft Entra group renewal profile now supports renewal for hybrid Microsoft Entra groups.

  • Shared mailbox renewal profile now supports renewal for hybrid shared mailboxes.

  • Guest users in people pickers can now be filtered by their Microsoft Entra property values using the Limit existing guest users setting when configuring the guest filters in people picker filter profiles.

  • People picker filter profiles for primary contact and secondary contact are now available in contact election profiles and renewal profiles.

  • IT administrators can now choose to Exclude site admins from the permission renewal process for the following renewal profiles: Microsoft 365 Group, site collection, team, and Viva Engage community.

  • IT administrators can now choose to Exclude the following users or groups from the site admin renewal process for the following renewal profiles: Microsoft 365 Group, site collection, team, and Viva Engage community.

  • The Task link reference is now available for insertion in email templates of the Workspace lifecycle reminder type.

  • When configuring email templates, IT administrators can perform the following actions:

    • Choose whether to include an attachments.

    • Specify the columns to display in the email template when the Object list reference is inserted.

• The following updates are available in Settings > System settings:

  • Confide project contact membership management is now available in Contact membership, allowing primary and secondary project contacts to be added as project admins automatically. This setting is only available for tenants with a subscription for Confide with SharePoint Embedded.

  • IT administrators can now configure webhooks to listen for specific AvePoint Cloud Governance events. AvePoint Cloud Governance will send a request with data to the webhook URL when an event happens.

  • IT administrators can now configure whether to automatically apply new profiles when converting an object type from Microsoft 365 Group to Team, or from Site collection to Microsoft 365 Group in Workspace type conversion settings.

• The Confide project report is now available under Directory. This report is only available for tenants with a subscription for Confide with SharePoint Embedded.

• The Cloud Governance API is now supported for the following service types, enabling integration with external systems for seamless automation: Create site collection, Change metadata, Change site settings, and Sitte collection lifecycle management.

#What's New in the End User Portal?

• In the Change contact and Change metadata service requests, groups and teams are now unified into a single object type to streamline service selection. Business users can now view the unified option wherever they previously selected groups or teams.

• Business users can now view and manage the following objects managed by Cloud Governance in the Spaces report within the new MyHub experience: security groups, mail-enabled security groups, distribution groups, shared mailboxes, and guest users.

• Business users can now review and confirm ownership, metadata, and permissions for hybrid shared mailboxes, security groups, and distribution groups within MyHub.

#Cloud Governance API Improvements