#Configure the Retention Policy Setting

You can customize the retention period for backup data if your organization’s storage location meets one of the following scenarios:

Refer to the following instructions to configure a retention policy:

1. Navigate to Settings > General > Retention policy.

2. Choose a policy from the following options:

   • Set a default retention period for all services

   • Use a custom retention policy for each service

   • Use a custom retention policy for each container

   Note the following:

   • Retention policy is currently unsupported for the Vault service.

   • If you select the Use a custom retention policy for each container option, click the Expand button to expand the container list, and then set a retention policy for each container. If there are backup data of objects that are currently not in any containers, the configured Retention policy for backup data not in a container setting will be applied to these backup data.

3. Refer to the following information to configure the retention period (measured in years):

   • If your organization uses a custom storage location, you can enter an integer from 1 to 99 to set a retention period.

   • If your organization uses the default AvePoint storage location with the Unlimited retention subscription, the default retention period value is Unlimited retention, and you can also set an integer (from 1 to 99) as the retention period when necessary.

   • If you use the default AvePoint storage location with a specific retention period (longer than one year) in the subscription, you can enter an integer, which is not longer than the retention policy in the subscription, as the retention period.

4. Click Save to update the retention policy setting. You can monitor retention jobs in Job monitor. For details, see Monitor Jobs and Download Job Reports.

*Note: If your storage location for the backup data has been changed from a custom storage location to the AvePoint default storage location, only the backup data on the AvePoint default storage will be deleted according to the retention policy.

#When I renew my Cloud Backup for Google Workspace subscription, what will happen to my data retention settings?

Upon subscription renewal, your data retention settings will be adjusted based on a comparison between the new and previous retention period:

To verify your configuration and ensure you are aware of any changes, refer to Settings > General > Retention policy. Additionally, you will receive notification emails 90 days, 60 days, and 30 days before any data deletion. Upon subscription renewal, a notification email will advise you to check and update your retention settings in Cloud Backup for Google Workspace as needed.