#Export Microsoft 365 Groups Data

With AvePoint Cloud Backup, you can export the backup data for a Microsoft 365 group, the lists, libraries, folders, items, and documents in the group team site, and the group mailbox, folders, and mailbox items. The group mailbox, folders, and mailbox items of the Microsoft 365 Group will be exported to PST files. The exported PST files can keep the Internet headers property.

Complete the steps below to export the backup data of Microsoft 365 Groups:

1. Navigate to the Restore > AvePoint Cloud Backup page, and then click the Microsoft 365 Groups tile.

2. Select the items that you want to export. You can choose one of the following methods to find the data to export.

   • Search mode – Define a Microsoft 365 Group as the search scope and then use the properties to search for the items within the scope. Refer to the steps below:

     1. In the Name field, enter or select a Microsoft 365 Group. The default search condition is to search the backup data for the Microsoft 365 Group within the last backup cycle.

     2. In the Backup time range field, the time range of the last backup cycle is displayed by default. Click the Calendar button to customize the backup time range. The start date must be earlier than the end date. You can click Reset if you want to reset the settings. Click OK to save your customization.

     3. Select Microsoft 365 Group, Group mailbox, Folder in mailbox, Mailbox item, Group team site, Site, List/Library, App, Folder in SharePoint, Document, Plan, or Task from the Level list for the items you want to search.

        *Note: Group, Group team site, Site, App, Plan, and Task do not support data exporting.

     4. Click Search to search the items according to the conditions you configured. The search conditions and the search results are displayed. The search results table will display a maximum of 2000 items. You can edit the search conditions and click Search to adjust the search results.

     5. Find and select the item you want to export from the search results. In the drop-down list under the Recovery point column, select a backup job that backed up this item at the status that you want to export.

   • Calendar mode – Find a backup job that backed up the items at the time of the status you want to export, and then search and select the items from the backup data of that backup job.

     1. In the calendar, all backup jobs of Microsoft 365 Groups are displayed. You can select whether to display the finished with an exception or failed jobs in the calendar by selecting the Include jobs with only partial backup data option. Note that the data of these jobs may be incomplete. Hover over a backup job to show the backup job details.

     2. Select a backup job. All backup data of Microsoft 365 Groups, up to a maximum of 2000 items, is displayed in the table. You can select the Show data from this backup only option (historical data in this scope from previous backups not included) to only show the data backed up in the selected backup job.

     3. You can enter keywords to search the items, or you can click the backup data to browse the items you want to export.

3. After you have selected the items, you want to export, click the Export button above the table to export all selected items.