#View Shared Drive Details

On the Shared drives page, basic shared drive information are listed in the table. You can manage the columns in the table to quickly look through the users based on your requirements or filter users with specific conditions.

Additionally, to view more details of a shared drive, click the drive’s name to go to the shared drive details page where a comprehensive overview of its configuration, membership, security posture, and governance lifecycle, along with tools for administrative actions are provided.

On the shared drive details page, information are categorized and displayed in the following tabs:

• Overview:

  • Shared drive details – Presents the core identifying details and metadata of the shared drive, including its name, organizational unit, unique ID, status, and timestamps for its creation and last activity.

  • Risk intelligence – Offers a security assessment by displaying the drive's calculated risk, sensitivity, and exposure levels, along with a count of high-risk objects found within it, providing a quick view of its security health. The information is analyzed by the Risk Intelligence functionalities. To view more details of the risk analysis, click Upgrade plan in the upper-right of this section.

  • Policy enforcement – Displays the number of policies applied to the shared drive and the number of violations detected in this shared drive.

  • Membership – Provides a summary of the drive's user composition, breaking down the total number of members, how many have manager privileges, and if any external guest users have been added. For details on membership management, refer to Manage Shared Drive Members.

  • Governance – Tracks the drive's lifecycle management by showing its current renewal phase, assigned renewal profile, and designated primary and secondary contacts responsible for its governance. For details on renewal management, refer to Renew Shared Drives.

    NOTE

    A subscription to the Governance module is required to create the profiles and perform renewal related operations. For more details, refer to Governance.

  • Metadata – Shows any custom attributes or tags that have been applied to the shared drive for better categorization, search, and management within the platform. For more details on metadata, refer to Edit Metadata.

• Membership – Provides a complete list of all users and groups with this shared drive access. It allows administrators to search for members, view their permissions, and manage their access levels or remove them entirely. For details on membership management, refer to Manage Shared Drive Members.

• Shared drive settings – Displays and enables the access and sharing settings for the shared drive. For more details on managing these settings, refer to Update Shared Drive Settings.

• Governance – Displays the contacts responsible for renewal decisions and details the schedule and status of the drive's renewal process. For more details on governance related management, refer to Renew Shared Drives.

  • Contacts – Identifies the primary and secondary individuals assigned to oversee the shared drive's governance and renewal tasks.

  • Renewal details – Provides the timeline and status of the renewal lifecycle, including the current phase, assigned profile, key dates, and the individuals involved in the process.