#Manage Groups Settings

#Rename a Group

To rename a group, complete the following steps:

1. Select a group on the Groups page, then click Rename on the ribbon or the action list icon to the right of the table row to expand it and select Rename.

   Or click the group name to go to the group details page and click Rename on the left pane.

2. In the Rename window, enter the new name.

3. Click Rename.

#Update Group Email or Description

To update the email address or description of a group, complete the following steps:

1. Select a group on the Groups page, then click Update group on the ribbon or the action list icon to the right of the table row to expand it and select Update group.

   Or click the group name to go to the group details page and click Update group on the left pane.

2. In the Update group window, edit the Group email or Group description field.

3. Click Update group.

#Edit Alias

To edit the email alias of a group, complete the following steps:

1. Select a group on the Groups page, then click Edit alias on the ribbon or the action list icon to the right of the table row to expand it and select Edit alias.

   Or click the group name to go to the group details page and click Edit alias on the left pane.

2. In the Edit alias window, you can:

   • Add new aliases - Fill in an alias in the Group email field and click Add alias.

   • Remove existing aliases – Under Active aliases, click the Remove icon to the right of an alias to remove it.

3. Click Save.

#Edit Group Labels

By adding labels to Google groups, you can categorize and organize groups within your Google workspace.

To edit the labels of a group, complete the following steps:

1. Select a group on the Groups page, then click Edit group labels on the ribbon or the action list icon to the right of the table row to expand it and select Edit group labels.

   Or click the group name to go to the group details page and click Edit group labels on the left pane.

2. In the Edit group labels window, select or deselect the labels of this group.

   NOTE

   For controlling access to sensitive data and resources, the Security label cannot be removed once applied.

3. Click Save.

#Manage Members

To access the membership management page of a group, you can:

• On the Groups page, select a group and click Manage members on the ribbon or the action list icon to the right of the table row to expand it and select Manage members.

• Click a group name to go to the Group details page, then click View details in the Membership section under the Overview tab or click the Membership tab.

Under the Membership tab, the following features are available:

• Edit role – To edit role of an existing member, complete the following steps:

  1. Select the member and then click Edit role on the ribbon or the action list icon to the right of the table row to expand it and select Edit role.

  2. In the Edit role window, select a new role and click Save.

• Remove member – To remove an existing member, complete the following steps:

  1. Select the member and then click Remove member on the ribbon or or the action list icon to the right of the table row to expand it and select Remove member.

  2. In the Remove member window, check the removal details and click Remove to confirm.

#Edit Access Settings

To edit access settings of a group, complete the following steps:

1. On Groups page, select a group and click Edit access settings on the ribbon or the action list icon to the right of the table row to expand it and select Edit access settings.

   Or click the group name to go to the group details page, then click View details in the Access settings section under the Overview tab or click the Access settings tab. In the Access settings tab, click Edit in the upper-right corner.

2. In the Edit access settings window, you can configure the following settings:

   • Access type – Select from one of the following access types. Based on your selection, settings in the Access settings chart below change.

     • Public – Anyone in your organization can post to and join the group.

     • Team – Anyone in your organization can post to the group, but they must ask to join.

     • Announcement only – Only group owners and managers can post to the group, and anyone in your organization can join.

     • Restricted - Only group owners, managers, and members can post to the group, and people in your organization must ask to join.

     • Custom – This option cannot be selected. However, once you have changed any settings in the Access settings table based on the selected type, the selected access type will be automatically switched to Custom.

   • Access settings – This table reflects the detailed access settings based on the selected access type. You can modify each setting manually based on your own needs. After the modification, the access type of this group will be Custom.

   • Who can join the group – Configure which type of users can join this group. This setting is also controlled by the selected access type. Modifications will change the access type of this group to Custom.

   • Allow members outside your organization – Configure whether external users can be added to this group. This setting is also controlled by the selected access type. Modifications will change the access type of this group to Custom.

3. Click Save.

#Edit Security Settings

To edit security settings of a group, complete the following steps:

1. On Groups page, select a group and click Edit security settings on the ribbon or the action list icon to the right of the table row to expand it and select Edit security settings.

   Or click the group name to go to the group details page, then click View details in the Security settings section under the Overview tab or click the Security settings tab. In the Security settings tab, click Edit in the upper-right corner.

2. In the Edit security settings window, you can configure the group membership restriction by setting up conditions or using queries.

   • To restrict members by conditions, select the member.type or member.customer_id and then setup the condition. The conditions can be added either in “And” or “Or” relation.

   • To use query restrictions, enter the query in the text box below the condition section.

     Query examples:

     • Allow only users, set query as: member.type == 1

     • Allow only service accounts, set query as: member.type == 2

     • Allow users and groups in your organization, set query as: member.customer_id ==groupCustomerId() && (member.type == 1 ||member.type == 3)

     Click Validate to check if your query is valid.

3. Click Save.

#Delete Groups

To delete groups, complete the following steps:

1. Select a group on the Groups page, then click Delete on the ribbon or the action list icon to the right of the table row to expand it and select Delete.

   Or click the group name to go to the group details page and click Delete on the left pane.

2. In the Delete groups window, check the deletion details and enter Confirm delete as the deletion confirmation. The message can be entered in either uppercase or lowercase letters.

3. Click Delete groups.