#View User Details

On the Users page, basic user information are listed in the table. You can manage the columns in the table to quickly look through the users based on your requirements or filter users with specific conditions.

Additionally, to view more details of a user account, click the user’s name to go to the user details page where information are categorized and displayed in the following tabs:

• Overview – This tab provides a comprehensive overview of a single user's account configuration, security settings, subscription costs, and data usage, all consolidated for administrative management.

  • User details – Displays the core identity and account information for the user, including their name, primary email address, organizational unit, active status, and sign-in history.

  • Subscriptions – Summarizes the number of licenses assigned to the user and the associated cost impact to the organization's monthly bill. The assigned subscriptions and monthly bill are calculated based on the subscriptions added to the platform and assigned to this user. For details on adding subscriptions to this platform, refer to Subscriptions.

  • Security – Provides a critical overview of the user's security status, including their enrollment in advanced protection programs and two-step verification enforcement.

  • Storage use – Breaks down the amount of Google Workspace storage the user has consumed, detailing usage across specific services like Drive, Gmail, and Photos.

  • Groups – Displays the number of groups that the user is in.

  • Shared drives – Indicates the number of shared drives the user is a member of, facilitating collaboration management.

  • User information – Contains additional HR-related details about the user, such as their job title, department, employee ID, and any assigned administrative roles.

  • Contacts – Lists the designated primary and secondary contacts who are essential users for account lifecycle management and notifications.

  • Metadata – Serves as a catch-all for any additional tags or information related to the user's account, such as custom attributes.

  • Policy enforcement – Displays the number of policies applied to the user and the number of violations this user or the user’s drive is related to.

• Subscriptions – This tab provides a clear overview of all Google licenses assigned to the user. It allows administrators to quickly view the associated costs for each subscription and manage user subscriptions. For details management steps, refer to Manage User Licenses.

• User drive – This tab displays the storage usage and risk-related details of the user’s drive. To understand how risky levels are defined and to know more details about the risks, refer to Continue with Risk Intelligence.

• Shared drives – This tab provides an interface for administrators to view, search, and manage the shared drives a user is a member of. It displays key details such as drive names and user permissions, and offers bulk action tools. For details on user’s shared drive access management, refer to Manage Shared Drive Access.

• Groups – This tab allows administrators to view and manage all the groups a specific user is a member of. It provides a searchable and filterable list detailing each group’s name, email address, and the user’s role within it. Administrators can perform actions like removing the user from groups or editing membership details directly from this interface. For details on user’s group membership management, refer to Manage Group Membership.

• User information – This tab provides a centralized view of a user’s administrative roles, alternate email address, contact details, employment-related data, and custom attributes. To edit these details, click Edit in the upper-right of each section.