#Manage Shared Drive Settings

In Shared drives, you can centrally manage security and collaboration settings for shared drives. Key configurations include access controls for external and internal users, role-based permissions for content sharing and downloads, and administrative delegation options. These settings help balance security requirements with operational collaboration needs across the organization.

#Rename a Shared Drive

To rename a shared drive, complete the following steps:

1. Select a shared drive on the Shared drives page, then click Actions above the table or the action list icon to the right of the table row to expand it and select Rename.

   Or click the drive’s name to go to the shared drive details page and click Rename on the left pane.

2. In the Rename window, enter the new name.

3. Click OK.

#Manage Shared Drive Members

To manage the shared drive members, complete the following steps:

1. Select a shared drive on the Shared drives page, then click Actions above the table or the action list icon to the right of the table row to expand it and select Manage members.

   Or click the drive’s name to go to the shared drive details page and click Manage members on the left pane or View details in the Membership section.

2. You will be directed to the Membership tab where you can perform the following operations:

   • Edit permission – To edit permission of existing shared drive members. select one or more members and click Edit permission. Then, select the new permission in the Edit permission window and click Save.

   • Remove permission – To remove existing permissions, select one or more members and click Remove. Then click Remove in the confirmation window.

   • Add members – To add new members to the shared drive, click Add members in the upper-right corner of the page. In the Manage members window, search for members to add and configure the permissions to grant in the Permission column. Then, click Save.

#Update Shared Drive Settings

To define the security and collaboration setups for a Google shared drive, complete the following steps:

1. Select a shared drive on the Shared drives page, then click Actions above the table or the action list icon to the right of the table row to expand it and select Update shared drive settings.

   Or click the drive’s name to go to the shared drive details page and click Update shared drive settings on the left pane.

2. In the Update shared drive settings window, you can edit the following configurations:

   • Allow the manager to modify the shared drive settings – Select to grant managers of the shared drive the administrative ability to change these settings themselves.

   • Access:

     • Allow people outside of the drive’s domain to access files – Select to enable external sharing, permitting users outside your organization to view or interact with files based on their permissions.

     • Allow people who aren't shared drive members to access files – Select to allow users within your organization who are not explicitly added to the drive to access files with sharing links.

   • Role permissions:

     • Allow content managers to share folders – Select to enable users with the "Content manager" role to manage folder-sharing permissions within the drive.

     • Allow viewers and commenters to download, print, and copy files – Select to grant users with "Viewer" or "Commenter" permissions the ability to make copies or local downloads of files, rather than just viewing them in-browser.

3. Click Save.

#Change Organizational Unit

To change the organizational unit that a shared drive belongs to, complete the following steps:

1. Select a shared drive on the Shared drives page, then click Actions above the table or the action list icon to the right of the table row to expand it and select Change organizational unit.

   Or click the drive’s name to go to the shared drive details page and click Change organizational unit on the left pane.

2. In the Change organizational unit panel, expand the unit list and select an organizational unit to move the shared drive to.

3. Click Continue. In the Move shared drive window, review the moving details and click Move to confirm.

   NOTE

   After being moved to another organizational unit, the sharing settings in the destination organization unit will be applied to the moved shared drive.

#Copy Shared Drive ID

To copy a shared drive ID, select a shared drive on the Shared drives page, then click Actions above the table or the action list icon to the right of the table row to expand it and select Copy shared drive ID.

Or click the drive’s name to go to the shared drive details page and click Copy share drive ID on the left pane.

Upon clicking, the drive ID will be copied to your clipboard and ready for your further operation.

#Edit Metadata

Metadata in Confidence Platform for Google are customized properties applied to objects. With applied metadata, you can enrich object information, categorize manageable content, and empower superior search and discovery across your platform. For more details on managing available metadata type in this platform, refer to Configure Metadata.

To apply new metadata to shared drives or to edit their existing metadata value, complete the following steps:

1. Select a shared drive on the Shared drives page, then click Actions above the table or the action list icon to the right of the table row to expand it and select Edit metadata.

   Or click the drive’s name to go to the shared drive details page and click Edit metadata on the left pane.

2. In the Edit metadata window, you can:

   • Edit the value of existing metadata applied to the shared drive.

   • Click Add metadata. In the Add metadata window, select the target metadata types and click Add. Then, configure the metadata value.

   • Click Remove the remove added metadata from the shared drive.

3. Click Save.

#Delete Shared Drives

To delete users shared drives, complete the following steps:

1. Select a shared drive on the Shared drives page, then click Actions above the table or the action list icon to the right of the table row to expand it and select Delete.

   Or click the drive’s name to go to the shared drive details page and click Delete on the left pane.

2. To confirm that you understand that items in the drive will be permanently deleted, enter "Confirm delete" in the validation section. The message can be entered in either uppercase and lowercase letters.

3. Click Delete.