#Settings for Desk Reservation App

On the Settings page, administrators can configure the following settings for the desk reservation app:

#Office and Administrator

Global administrators can click the Office and Administrator tile on the Settings page to access the Office and Administrator page.

On the page, the following actions are available:

• Add Office – Complete the steps below to add an office:

  1. Click Add Office above the table and the Add Office window appears.

  2. In the window, complete the following information:

     • Office logo – Click Upload, the Open window appears. Browse and select the office logo and click Open to insert the office logo.

     • Office Name – Enter the office name in the text box.

     • Office Administrator – Enter the administrator name in the search box and select the desired administrator from the suggestion list. You can repeat the actions to add multiple office administrators of the office. The administrators you added will be displayed below the search box and you can click the delete button next to an administrator to delete the administrator.

     • Available Booking Duration – Enter a number in the text box and select either Days or Months as the unit. Users are only allowed to select dates within this period when booking desks.

  3. Click Add to add the office.

• Edit Office – Click the edit button to the right of an office and the Edit Office window appears. Update information in the window based on your requirements and click Save to save your edits.

• Delete Office – Click the delete button to the right of an office to delete the office. To delete offices in bulk, select the offices you want to delete and click Delete above the table to delete the selected offices.

• Manage Global Administrators – Click Global Administrator above the table and the Global Administrator window appears.

  • To add a global administrator, enter the user name in the search box and select the desired user from the suggestions list. The selected user will be displayed in the above box. Repeat the above step to add multiple users.

    NOTE

    Users who have been blocked from signing in to Microsoft 365 cannot be added as global administrators.

  • To delete a global administrator, click the delete button next to an administrator to delete the administrator.

#Desk Management

Global administrators and office administrators can click the Desk Management tile on the Settings page to access the Desk Management page.

In the upper-left corner of the page, you can select the office you want to manage from the office drop-down list.

On this page, the following actions are available:

• Add Floor – Complete the steps below to add a floor:

  1. Click Add Floor at the bottom of the Floor field. The Add Floor window appears.

  2. In the window, complete the following information:

     • Floor Name – Enter the floor name.

     • Floor plan – Click Browse Floor Plan, the Open window appears. Browse and select the floor plan and click Open to insert the floor plan.

  3. Click Save to save the floor. The floor you added is displayed and automatically selected in the table. The floor plan you inserted is displayed in the Map field.

• Edit Floor – Complete the steps below to edit a floor:

  1. Hover your mouse over the floor you want to edit and click the edit button, or you can click the edit button in the map field. The Edit Floor window appears.

  2. In the window, update the information based on your requirements.

  3. Click Save to save your edits.

• Delete Floor – Hover your mouse over the floor you want to delete and click the delete button to delete the floor.

• Add Area – Complete the steps below to add an area:

  1. Click the floor where you want to add an area.

  2. Click Add Area at the bottom of the Area field to add areas of the floor. An area box is displayed under Area.

  3. Enter the area name in the area box and click anywhere outside the box to add the area. The area you added is displayed and automatically selected in the table.

     NOTE

     You can also click the delete button to the right of the area box to cancel adding the area.

• Edit Area – Complete the steps below to edit an area:

  1. Hover your mouse over the area you want to edit and click the edit button. The area box becomes editable.

  2. Update the area name in the area box and click anywhere outside the box to save your changes. The area you updated is displayed and automatically selected in the table.

     NOTE

     You can also click the delete button to the right of the area box to delete the area.

• Delete Area – Hover your mouse over the area you want to delete and click the delete button to delete the area.

• Add Desk – Complete the steps below to add a desk:

  1. Click the floor and then click the area where you want to add the desk.

  2. Click Add Desk at the bottom of the Desk field to add desk of the area. A desk box is displayed under Desk.

  3. Enter the desk number in the desk box and click anywhere outside the box to add the desk.

  4. The desk you added is available for reservation by default, and a desk label is generated on the floor map automatically. You can drag the label to the location of the corresponding desk on the map.

     NOTE

     You can change the label size by dragging the slide next to Desk Size above the map.

     If you do not want the desk to be booked, turn off the switch to the right of the desk and the desk will be unavailable for reservations.

• Edit Desk – Complete the steps below to edit a desk:

  1. Hover your mouse over the desk you want to edit and click the edit button. The desk becomes editable.

  2. Update the desk number in the desk box and click anywhere outside the box to save your changes.

     NOTE

     You can also click the delete button to the right of the area box to delete the area.

• Delete Desk – Hover your mouse over the desk you want to delete and click the delete button to delete the desk.

• View Map – After selecting a floor, you can view the floor and desk map in the Map field.

  You can click the zoom in button in the upper-right corner to zoom in on the map or click the zoom out button to zoom out of the map.

  You can click the extend button in the upper-right corner to extend the map and only show it in the viewing pane, and click the recover button to go back to the original view.