#Perform an Admin Search

Admin Search supports searching for objects within a specific scope.

#Use Admin Search Form Mode

Admin Search Form Mode offers the ability to run a quick admin search by providing a truncated version of all of the search settings on one page.

The list view of an Admin Search result displays a maximum of 20,000 search result nodes. Download the results to view all of the search result nodes.

To perform an admin search using the form mode, complete the following steps:

1. Select the Scope of the content (from group level to item level).

2. Click Management > Admin Search > Admin Search Form Mode. The Admin Search Form Mode tab appears.

3. Enter a Plan Name for the plan. A default plan name in the format Admin Search HH:MM:SS YYYY-MM-DD is provided. Click Check next to the plan name to check whether the specified plan name is available. A green check mark indicates that the specified plan name is available. A warning message appears if the specified plan name already exists and some suggested plan names are listed beneath.

4. Add an optional Description.

5. In the Search Filter field, use the drop-down lists to add a filter rule specifying which objects or data within each SharePoint level will be searched. Click Add to add the rule to the list. For more information related to search filters, refer to Table of Filter Conditions.

   • Change the logical relationship between two or more filter rules by clicking And/Or to the right of the list entry: if And is selected, the content that meets all rules is displayed; if Or is selected, the content that meets one of the rules is displayed.

   • The Basic Filter Conditions field lists the logical relationship between the filter rules.

   • If desired, click the down arrow beside the filter rule number to reorder filter rules of the same level.

6. In the Report Type field, select a report type for the filtered data.

   • Simplified – The Simplified report will include the object titles, object URLs, object levels, whether the objects inherit permissions from their parents, and whether the objects’ sites are locked.

   • Detailed – Besides the information included in the Simplified report, the Detailed report will also include the created users, modified users, version information, and more information about the objects.

     By default, the appropriate unit will be used based on the size for readability. You can use KB as the standard size unit in the report.

7. In the Export Location field, select a previously created export location or click New Export Location to create a new export location to store the report data.

   To create a new export location, select New Export Location in the drop-down list. For detailed instructions on how to create an export location, refer to the Configure Export Locations section in the Cloud Management User Guide.

   Separate reports based on site collections – This checkbox will appear if the selected scope contains multiple site collections and the selected export location is a SharePoint Online document library. By selecting this checkbox, admin search reports will be separated based on site collections and exported to the automatically generated folders in the defined document library, one folder per site collection. You need to select an option below:

   • Overwrite the existing reports – If you select this option, the newly generated reports will overwrite the existing reports every time you run this plan. The admin search report name will be in the format of Admin_Search_Report_SiteCollectionName_PlanID.

   • Create new reports – If you select this option, new reports will be generated every time you run this plan. The admin search report name will be in the format of Admin_Search_Report_SiteCollectionName_Date.

8. Select a scheduling option.

   • No schedule – Select this option to run an Admin Search without a schedule.

   • Configure the schedule myself – Select this option to configure a customized schedule, and run the admin search by schedule. Fill in the parameters according to your desired schedule. After configuring the schedule for the search, click Calendar View to view the scheduled search by day, week, or month.

9. Select a previously-created user notification profile from the Notification drop-down list, or select New Notification to configure a new user notification.

   Click View to view the detailed information of the selected user notification profile.

10. Click Save or Save and Run Now on the lower-right section of the screen. The admin search plan is now listed in Plan Manager.

#Use a Predefined Search

Start with a Predefined Search offers the ability to apply a predefined search profile on a newly-specified scope. To start a predefined search, complete the following steps:

1. Select the Scope of the content (from group level to item level).

2. Click Management > Admin Search > Start with a Predefined Search. The predefined search screen appears.

3. Select a predefined search profile from the drop-down list. The information for the selected search job displays in the Summary section.

4. Click Search from the lower-right section of the screen to start this search job.

Ensure that the predefined search profile is applied on a scope level no lower than the top filter level specified in the search profile. For example, if you have set up search filter rules on the site collection level and site level in a predefined profile, the node level for starting with a predefined search must be equal to or higher than the site collection level.