#Download Admin Search Reports

After performing an admin search, access Job Monitor to download an admin search report:

1. Select the desired Admin Search job.

2. Click Search Result on the ribbon.

3. Click Download Report on the ribbon. The Download Result window appears.

4. On the Download Result page, complete the following steps.

   • Report Format – Select a report type from the corresponding drop-down box.

   • Download Settings – Select a downloading location type for storing the report.

     • Export to local immediately – Select this option to download the report to the local file system location of the currently used server.

     • Export to a specified export location – Select this option to download the report to the location on the specified server.

       Export Location – Select an existing export location from the drop-down box to store the report before downloading. To create a new export location, select New Export Location in the drop-down list. For detailed instructions on how to create an export location, refer to Configure Export Locations.

     • Notification – Select an existing notification profile from the drop-down box. A notification e-mail will be delivered to the corresponding recipients.

5. After the configuration of the settings above, click OK to start the download operation.

To download a report from the Search Result Tools page, complete the following steps:

1. Select the desired Admin Search job.

2. Click View Search Result from the Search Result drop-down list on the ribbon. The Search Result Tools page appears. The Search Result Tools page displays the first 10,000 admin search results. If you want to view all of the admin search results, you can download a report through the Download Report feature.

3. Click Download Report on the ribbon. The Download Result window appears.

4. On the Download Result page, complete the following steps.

   • Report Format – Select a report type from the corresponding drop-down box.

   • Download Settings – Select a downloading location type for storing the report.

     • Export to local immediately – Select this option to download the report to the local file system location of the currently used server.

     • Export to a specified export location – Select this option to download the report to the location on the specified server.

       Export Location – Select an existing export location from the drop-down box to store the report before downloading. To create a new export location, select New Export Location in the drop-down list. For detailed instructions on how to create an export location, refer to Configure Export Locations.

     • Notification – Select an existing notification profile from the drop-down box. A notification e-mail will be delivered to the corresponding recipients.

5. After the configuration of the settings above, click OK to start the download operation.

If you select Export to a specified export location to download a report, an export report job will start. After the export report job finishes, the following files can be downloaded:

• An admin search report file named in the format of Administrator_AdminSearchReport_JobID_Number.zip. If the admin search results are large, Administrator will split the admin search results into multiple report files, for example, Administrator_AdminSearchReport_CA20180829152450214729_0000.zip, Administrator_AdminSearchReport_CA20180829152450214729_0001.zip, etc.

• An admin search menu file named in the format of Administrator_AdminSearchMenuFile_JobID.zip. You will find the following two columns in the extracted file: File Name which displays the name of each admin search report file and Site Collection which displays the URL of each site collection stored in the corresponding admin search report file.